In businesses and personal life,it’s a very common situation when you needs a letter, which authorizes somebody else to act on behalf of you. In simple language its one person giving permission to another person to conduct a peculiar action on your behalf. One common example is collecting some document from government agency when you are away from location. This is an efficient way for a senior management to delegate some of the tasks to their subordinates and also allows to set certain boundaries.
A letter of authorization to should have the following content in it, so that it avoids any misunderstanding or confusions.
The letter should be addressed to the organization which takes actions or decisions. This part should clarify the details that to whom you are writing this letter. Full description along with other details are preferred here. In some cases generic like “ To Whomsoever It may concern” can be used.
About the authorizer: If you are authorizing somebody, it’s important to mention about yourself. Full details along with your name, address and phone number are to be mentioned in the letter.
About the Authorized or the one who is being substituted. This part will mention who is the authorized person going to act on your behalf and get the task done for you. Fill out clearly about who he/she is, their address and phone number so that the concerned organization can use it when required. It’s also good to mention the number of an ID card for reference.
What is being authorized: Content part should be descriptive, where you will be providing detailed explanation of what’s the task which you want to be done by the other person. You can also write the details that why you are authorizing this person. It’s also important to mention the details of how the person will be taking care of this task in your absence and also the limitations that this person will have.
For example: A junior manager can withdraw only $xxxx everyday on my behalf.