A Guide to Residency Verification Letter (Free Templates)

To apply for a loan, seek state assistance, or comply with some legal requirements, you will often have to prove your residence. That is where an address and residency verification letter comes in. It is an official communique that is addressed to a financier to prove that you indeed reside in the address that you claim to.

Though not mandatory, this letter may also be notarized to give it some official character. Knowing all that pertains to it is definitely a great thing to do. How else can you appreciate and make better use of it? We devote the proceeding discussions to look into it firmly.

Free Templates

Provided below are free residence verification letter templates for your ease of use and for the accuracy in your documents. These templates are professionally crafted, considering all the essential components required in them. You can easily download and use them from below and get started.

Address And Residency Verification Letter Format Template

Editable Address And Residency Verification Letter Sample

    Purpose of the Residency Verification Letter

    This letter serves three main purposes. We take a look at them here below:

    • Vouch For Your Residence: For one, it vouches for your residence. In this regard, it demonstrates that you truly stay where you claim to be. That gives the party of interest the confidence he needs to transact business seriously with you. It also takes away all forms of ambiguities that may arise with regard to your residence.
    • Aid In Litigation: If and when matters boil to the courtrooms, you may often have to prove that you indeed live where you claim to. Thus, this letter also aids in litigation. It may be subsequently be used as an alibi to argue your non-involvement in the matters that are leveled against you.
    • Expedite The Applications: We started out by saying that this letter is heavily employed when applying for some state jobs, loans, financial instruments, and so on. Having it notarized will certainly go a long way in making you appear well qualified for the thing you are asking for.

    How to Write a Residency Verification Letter

    To write this letter, you have to go through some steps and care for some facts. To do this, we ask you to follow the steps hereunder:

    Step I: Download the Residency Verification Template

    Start by downloading the Residency Verification template. The template you pick for the job has to be as closely related to the kind of need you want to fulfill as possible. Also, take care that the format you pick also mirrors your expectations.

    Step II: Identify the Names and Addresses of the Parties Involved

    You now have to identify the parties to the verification. In most cases, the letter pits a resident against a requesting organization. These two parties are the ones whose names and addresses shall be used to convey the contents. Place these two details at the header of the letter.

    Step III: State the Declaration Statement

    This is the core of the Residency Verification letter. It is this statement that expressly states that the person under scrutiny indeed lives where he claims to live. This declaration goes like this:

    “I, ___________ (your name) formally declare that I reside at ________________ (physical address) from __________ (mm/dd/yyyy).”

    Step IV: Sign, Stamp and Date the Letter

    Needless to say, you have to append your signature, that of the witness, and the dates when both signatures were appended. Follow these signatures by stamping the letter with the official company rubber stamp or seal.

    Step V: Notarize the Letter

    As explained above, this Residency Verification letter need not necessarily be notarized. Nonetheless, you are strongly recommended to have it notarized to give it the official character it requires to be accepted across the board. Take it a notary public and have this task done for you.

    What to Include?

    A typical address and residency verification letter comprises the following pieces of information:

    • Name and Address of the Applicant: This is the name and the address of the applicant, i.e., the person who wants to know more about the resident status of the person under scrutiny.
    • Name and Address of the Verifier/Witness: It is the name and the physical address of the institution or the third party who is providing the independent verification of the residence status of the person under scrutiny (resident).
    • Formal Declaration: The formal declaration is at the heart of the letter. It is in this declaration that the name, physical address, the start date of occupancy, and every detail pertaining to the resident is revealed.
    • Date, Signature, and Stamps: As with any other official communique, this letter must also include the date when it was drafted, the signature, and the official stamps of the verifier.
    • Notary Acknowledgement: If you choose to have it notarized, the letter also ought to contain the notary acknowledgment. This is a statement that indicates that a notary public has indeed verified that the pieces of information furnished are accurate.

    Residency Verification Letter (Format)

    Your Name

    Your Address

    Your City, State Zip Code

    Your Phone Number

    Your Email






    City, State Zip Code

    Dear Mr. /Ms. Last Name:

    RE: Address and Residency verification Letter

    I, ___________, hereby declare that __________ (name of the resident) indeed resides in ___________ (physical address of the resident) from _ (mm/dd/yyyy).

    Attached to this letter are some official documents to offer further clarification on the statements I have given above.

    Witness Acknowledgement

    I/We, stand as witnesses, to the above-mentioned claims postulated by ___ and vouch for their veracity as well.

    Witness Signature _________ Date _____

    Name _________________________________________

    Witness Signature _________ Date _____

    Name _________________________________________

    Residency Verification Letter Sample

    Mr. Jeremy Anthony,


    250 Mercy Drive,

    Dubuque, IA 52001

    June 26th, 2020,

    Mrs. Claire Morrison,

    Chief Finance Officer – Iowa Capital,

    1550 Clarke Drive,

    Dubuque, IA 52001

    Dear Madam,

    RE: Address and Residency Verification Letter

    I, Mr. Jeremy Anthony, formally declare that I reside in 250 Mercy Drive, Dubuque, IA 52001, an l

    the location I have been based ever since January 22nd, 2019.

    Accompanying this letter are some official documents, bank slips, utility bills, and other vital pieces of evidence that go a long way in proving my residence at the stated location.

    Witness Signature _________ Date: June 28, 2020

    Name: Alex Eduardo

    Witness Signature _________ Date June 28, 2020

    Name: Cyprian Cypriano

    Frequently Asked Questions (FAQs)

    Some mysteries exist concerning the address and residency verification letter. We now devote this segment of the discussion to look into them and answer them appropriately as well:

    What Is An Example Of Proof Of Residency?

    Several documents can provide proof of residency. They include utility bills, bank slips, health records, police occurrence data, and tenancy agreements. Not all may be accepted by every entity, though.

    What Mail Can I Use For Proof Of Address?

    You are advised to strictly adhere to the certification as it is safer, registered, and guaranteed to return in case of non-delivery. Never attempt to post this proof of residency via ordinary postage mails as that might be too risky.

    Are Bank Statements Proof Of Residency?

    Not really! That is because banks rely on second-party data or information to generate their records. Moreover, it is possible through the internet to access banking services far away from the actual place of residence.


    Proving your residence is a task you can never take lightly. Remember, many of the services that are provided for the demand that you reveal where you truly reside. Furthermore, any mistake or inaccuracy you display might often inflict far-reaching repercussions. This is a task you want to tackle with utmost care and accountability.

    About This Article

    David Waterman
    Authored by:
    Legal Writing, Tax Law, Real Estate, Technology Start-ups | Graduate in Tax Law BA in History
    David Waterman, an accomplished legal writer and expert in tax law, real estate, and technology start-ups, hails from Rutland, Vermont. He completed his undergraduate studies with a BA in History in 2010 before graduating from Georgetown University Law Center in 2014. During his time at Georgetown, David actively contributed to the Tax Journal and dedicated his efforts to the immigration clinic as a volunteer. Since graduating, he has honed his expertise in tax law, showcasing his passion for the subject matter. Alongside tax law, David's professional interests also extend to the realms of real estate and technology start-ups, reflecting his diverse and dynamic approach to the legal field.

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