Agencies are always looking for new professional agents who can increase their revenues and offer exceptional client service. Understanding how to write an effective agent cover letter can show employers that you are up to the task and have the right skills to handle the job.
Cover letters are usually among the first few items that your potential employer reads from you. Your cover letter should immediately indicate the position you are applying for and then provide basic information that correctly highlights why you should be considered for the position.
You must not repeat all the information contained in your resume. Instead, you should only highlight some of the key items that are directly applicable to the position you are applying to. This article will be looking at the standard format of writing Insurance agents, Real Estate, and Travel Agent cover letters.
Standard Format of Writing an Effective Agent Cover Letter
You should begin your agent cover letter with your contact information. This should be in block style and should be on your paper’s left margin, towards the top. It should include:
Information About You
You should begin your agent cover letter with your contact information. This should be in block style and should be on your paper’s left margin, towards the top. It should include:
- Your name,
- Home address,
- And your telephone number
Date
Just like any other business letter, make sure to include the date of writing the letter.
Recipients Name, Title, And Address
If you know the name of your employer, make sure to address the letter to them. Don’t just use the typical “Dear Sir/Madam” for the recipient to see that you have put in some effort to know the company and the position you are applying for; make sure to include the recipient’s name. You can even contact the company to provide you with all the details you need to write an effective cover letter.
Salutation
Choose the best and the most appropriate way to address the contact person. For instance:
- Dear Mr. Paul
- Dear Ms. Jane
If you fail to obtain the employer’s name, you can use the standard “Dear Prospective Employer.”
Opening Paragraph
In your opening paragraph, tell the employer how you learned about the position. You can, for instance, indicate that you learned about the position through:
- A classified advertisement
- The Internet
- Personal referrals
An unsolicited mailing
Middle Paragraph
This paragraph summarizes your background and any critical skills that make you qualified for the position you are applying for.
Second Middle Paragraph
You can use this second paragraph to highlight your persuasive skills to properly showcase your skills to the employer. Some of the skills that you can include in your letter include:
- Active listening
- Persistence
- Adaptability
- Professionalism
- Negotiation skills
- Attention to detail
- Customer service skills
- Communication skills
- Critical thinking
- Decision making
- Familiarity with the applicable laws and regulations
- Etc.
Contact Information And Closing
At the end of your letter, talk about your availability for the position, where you can be contacted, and when you would like to contact the hiring manager for an appointment to discuss your application. If you have no contact person, you can simply indicate your anticipation for a response in this part of the letter. Thank the hiring manager for their time to consider your application.
Other Considerations
Paper and Printing
- Use ivory or white bond paper printed paper on one side only
- Use the same paper for resume, cover letter, and envelopes if possible
- Make sure that there is are no dirty marks or shadowing from your printer on the papers
Error Prevention
- Follow the instructions indicated in your employment ads or recruitment directions
- Proofread your work. Check for spelling and formatting errors. Make sure that the recipient’s name, company name, and title are all spelled correctly in the letter and on the envelope
- Ask your friend or colleague to read and help you proofread the letter for you to make sure that it is free or any errors
- Sign the letter in either blue or black ink
- Keep a copy of the cover letter and resume for your records
- After sending the letter, follow up with a phone call about five days after the expected delivery date
Layout and Design
- Follow the standard cover letter format
- Set the margins at 1 ½.”
- You can use italics, boldface, all-caps, and underlining, but don’t overdo it
- Use a simple and easy to comprehend font style 10-14 points
Planning and Tone
- Tailor your cover letter to the specific position that you are applying for
- Use industry jargon specific to the career field
- Identify the employer’s keywords and use them
- Show originality in your writing but not cuteness
- Use action verbs and phrases
- Sound determined and confident but do not be overconfident as you may appear desperate
Style
- Keep all your sentences short
- Keep the paragraphs short but make sure that they cover all the necessary information
- Use simple words and easy to understand language
- Make every word count
- Use the correct grammar
- Organize context in a logical and reasonable manner
- Punctuate using commas, dashes, and periods
Content
- Focus on the requirements that have been described in the job description
- Tell how your skills and personal qualities match the employer’s needs
- Focus on what you can do for the employer and how you contribute to the organization
- Show that you have researched about the organization and make sure to double-check those facts
- Be specific and avoid any general statements
Sample Letters
Sample Real Estate Agent Cover Letter
Vanessa Stephens
5475 University Way
Arizona, U.S.A.45759
(319) 134 2554
October 31, 20xx
Ms. Irene Young
Human Resource Manager
Brooke Real Estate Investment Group
22 Hill Park Road
Arizona, 45759
Subject: Application for the position of Real Estate Agent
Dear Ms. Young,
I am thrilled to apply for the Realtor position with Brooke Real Estate Investment Group. As an agent with Zuri Properties limited, I increased our client base by 18% and 26% for two consecutive years, respectively. These accomplishments saw a 15% rise in property closings the first year and a similar 17% rise in the following year’s 4th quarter. By joining the Brooke Real Estate Investment group, I am positive that I can give you similar results.
According to the job advertisement, you are looking for a self-driven team player who is attentive to detail and people-oriented. My achievements below indicate why your position is a perfect fit for me:
Self-driven. I became the number one go-to person for a team of 15 colleagues by continually keeping up to date with the current marketing methods, seeking new leads, and closely following current market trends to keep up with competitors.
Team Player. Single-handedly volunteered to mentor and train a group of 10 interns and 8 acquaintances on the use of Salesforce, Trello, and Hootsuite.
Attentive to detail. I prepared legal documents for 12 investment properties for my clients.
Interpersonal skills. Built rapport and fostered good working relationships by actively reaching out to clients and entities through the available networking sites such as social media pages, trade shows, conferences, and open house visits.
I believe you will find my knowledge of property management and investment to be an asset to your company’s needs. I am eager to join your reputable and professional team as a Realtor. I am looking forward to scheduling an in-person interview with you to discuss further how to expand your presence in Arizona even further.
Best Regards,
Vanessa Stephens,
Real Estate Agent.
Sample Insurance Agent Cover Letter
Sample Insurance Agent Cover Letter
Titus Schmidt
542 Sail Street
London,
CA 3753
Home: (888) 864-6386
Cell: 453-937-937-373
November 4, 20xx
Dear Mr. Courtney
I came across your job listing on My job Mag for an Insurance agent, and your job description closely matches the type of challenge and advancement I have been looking for. Attached herein is my resume, vividly describing my knowledge, skills, and experience over the last 8 years.
I possess vast knowledge of the design and implementation of specific insurance strategies and policies that are key in attracting new clientele for my current employer’s various services and products. My problem-solving skills, communication, and marketing always enable me to uphold my company’s reputation by providing our clients with an unparalleled level of customer service level that no other insurance company can provide. These strategies include; providing cost-effective insurance packages, maintaining high standards of professionalism, handling customer claims speedily and fairly, proper management of insurance programs, and reassuring clients during difficult times. I hold the highest retention of customers for the past six years with my current employer, and I have a way of bringing in new customers than any other insurance agent.
Given an opportunity to work for you, I can achieve all this for you too. I hope we can schedule an in-person interview to discuss how my skills and experience will prove an asset to your company.
Best Regards,
Titus Schmidt
Sample Travel Agent Cover Letter
Alaia Sinclaire
111 964-0936
November 5, 20xx
Dear Mr. Joseph Michael,
I hereby submit my application in response to your job listing for a Travel Agent at Spoton Travel. I have spent considerable years watching your company grow into a reputable brand, and I am very excited to apply to work for you. Individually, I thrive on accomplishing challenging roles that revolve around client-serving ventures; therefore, I believe that being part of an organization that constantly gives back to the community would be a dream come true.
I am a graduate of Yale University with a degree in Hospitality and Tourism Management. I immediately ventured into the travel industry after completing my degree with my current employer, World Tour Safaris, where I worked as a Travel Manager for the past 7 years. Working there has allowed me to learn the ins and outs of the market, and I am an expert in areas of prolonged domestic tours and travel and short-term vacations on various continents around the world.
Additionally, I am extremely enthusiastic about attending to my customer’s unique needs while using my experience and resources to help them enjoy smooth traveling. My vast knowledge and understanding of the available booking platforms and technology allow me to detect outstanding prices that help my current employer improve profitability by 24%. I also leverage on-going relationships to retain more customers at 10% in less than 2 years. Taking advantage of the travel industry’s dynamic surface allows me to learn new effective research methods continuously.
Being part of a team at Spoton Travels as a travel agent would be a highlight of my professional career, and I am prepared to adapt in a way that will greatly benefit your company. I look forward to scheduling an interview with you to discuss further my qualifications and how I will be an asset to your firm. Thank you for reviewing my application.
Best Regards,
Alaia Sinclaire
Agent Cover Letter Tips
- Ensure that you adequately explain why you believe that you are a great fit for the position you are applying for. State why you are thrilled about the job and the company, and how the job matches your career goals.
- Use one or two paragraphs in your cover letter to connect your past accomplishments with all the requirements listed in the job description. Focus on your recent and most relevant experience. If possible, quantify your accomplishments with facts and data.
- Close the letter by properly thanking the employer for their time and consideration. You can also sum up your qualification for the role and express an interest in continuing to the next stage in the hiring process.
