An interview appointment letter is a letter used to transfer information between an interviewer and an interviewee. This appointment letter may be written under different circumstances. The interviewer may write the letter to the respondent informing him to when an interview has been rescheduled or to acknowledge his application for a job.
On the other hand, the respondent may write to the interviewer requesting that the interview is rescheduled, to decline the interview invitation or to inquire for more information about the interview. Therefore, there are several types of interview appointment letters. This page contains different interview appointment letter templates.
Job Interview Appointment Letter Sample
This letter is written by an interviewer to an interviewee informing him that the application for the job has been received. The letter includes information about the date of the interview and also the time the respondent is expected to arrive. The template of the letter is as shown below:
Sample of Interview Appointment Letter Of Cancellation
This letter is written by an interviewee to the interviewer explaining an inconvenience that would deter them from attending the interview. The interviewee may also apologize so as to keep the good relations between himself and the hiring company. The template of an interview appointment letter of cancellation is as shown below:
Interview appointment letter of confirmation
This letter is written by the interviewee to the interviewer to show acceptance of the invitation to the interview. The interviewee assures the hiring company that he will attend on the set date. Below is a template of the letter:
Interview appointment letter of employment
This letter is written by the interviewer to the interviewee to let them know that they have been considered as one of the job applicants. The letter also contains information regarding the workplace the interviewee has been posted to in case the company has several branches. The letter also gives a deadline for the successful candidate to report to his workstation, failure to which, it will be presumed that he has no interest in the job offer. Below is a sample template of the letter:
Appointment letter to reschedule interview
The interviewee may write a letter to request his appointment for the interview to be rescheduled. In the letter, the interviewee is required to give a concrete explanation for his request. At the same time, he is required to attach solid evidence supporting his complaints. Such evidence could include hospital records and doctor’s remarks in case the interviewee’s complaint is an illness. The template of the appointment letter appears like the one shown below:
Appointment letter for appreciation
This letter is written by the interviewee to the hiring company after going through a successful interview. The letter contains pledges that the successful applicant makes to the company and vows that he will fulfill them. Below is how an appointment letter of appreciation should look like:
Elements of a professional interview appointment letter
A professional interview appointment has to have the following general parts:
- The address of the sender.
- The address of the receiver.
- The date the letter is being written.
- It should have a subject.
- The main agenda for writing the letter.
- A Signing off.
However, content will vary according to the type of appointment letter that is being written.
Importance of Interview Appointment Letters
Interview appointment letters are important as it gets your name into a business. If you are interested in working for a company, you have to let them know and try to interview them. Since the letter is so important, you have to make sure you take your time and properly review it.
You also have to make sure that you do what you say in the letter. If you write in the letter that you will call to follow up, ensure that you do. You have to show them that you are a professional, which means you have to act professionally.
The interview appointment letter itself is very important, and so is everything that happens after. You have to ensure that you do everything professionally. Call or email, as you wrote in the letter. Get to the interview on time. All their professional steps help you to reach your goal of getting a job with the organization of your choice.