Ever experienced a non-profit board meeting where the chairman seems to have everything under control? Or be in one where chaos is the elephant in the room? That is one thing no one wants to experience when attending a meeting for a non-profit agenda.
Nothing can be more frustrating than watching people around you seem to be distracted. Although cellphones are a must have for day to day communication; having them muted during the meeting is extremely important. Or the dialog that is happening is about something other than ideas for fund raisers.
If the meeting is not on track and people are doing other things, nothing is going to be accomplished.
What is a Non-Profit Board Meeting Agenda?
Being able to have the results needed requires an agenda that stays focused. A good Non-profit agenda requires a few necessary components to ensure a productive meeting.
A non-profit agenda involves staying centered on the topic for the meeting. In its simplest form, a non-profit agenda is the steps or points of order for the meeting Staying item by item will ensure that everyone knows what to expect and who will handle each step along the way.
What Should Happen At A Structured Non-Profit Agenda?
- Prior to any non-profit meeting, send out memos or reminders to all participating individuals. This should ensure a solid attendance and is respectful of teach party.
- Make sure the meeting has prepared action items of what is to transpire in the meeting.
- Know who is handling what aspect of the meeting to keep the direction on target for the desired result. The last thing anyone needs to happen is to not be aware of who does what.
- Sometimes knowing the time frame of each particular point of order will streamline the non-profit agenda.
- Make sure everyone knows that side discussions need to be held after the minute. This not only maintains a consistent process for the agenda, it also ensures respect for each participant.
- Establish that minutes will be taken. Not only does this bring continuity for the next meeting’s transition; it concretes an archive for potential legal aspects down the road.
Benefits To Using Free Non-Profit Board Meeting Agenda Templates
Obviously, the main benefit for using one of these free templates for your non-profit is that it guarantees a structured meeting. No more will participants be distracted and not engaged. The board chair will have the action points to take place at their fingertips. This person will what is supposed to happen next and maintain order throughout the presentation.
Another positive is that using these free templates to help in creating the agenda will develop a bond of team unity. When people feel they are not utilized in the best way possible, they may grow indifferent. But when everyone knows what their purpose in the meeting is, morale grows, and people feel connected. Structure allows for growth in everyone involved.
Not to be omitted by making use of these free non-profit agenda templates is having a positive outcome. When an agenda is followed then progress is being made. Points of order are discussed and finalized. By the end of the meeting, each person feels as if they actually accomplished something worthwhile.
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