Many jurisdictions impose restrictions on the free movements of children who are too small to travel on their own. In case these children, otherwise called minors, have to travel abroad, they have to be in the company of a mature adult who, in turn, has to be authorized by the bonafide parents. A ‘Permission Letter for Tour’ has to be drafted to grant this permission expressly. It shows that the parent to the child has authorized the minor in question to travel to the specified destination in the company of the adult who is specified in the letter.
What to Include in the Permission Letter?
To be able to draft this letter, you have to incorporate the following pieces of information:
The Minor’s Exact Identity – Refers to the name of the minor in question. These also include age, gender, portrait, and other unique identifiers.
Parent’s Names – The names of the parents to the minor in question. If the parents are no more or are missing, this information indicates the identities of the adopted parents or guardians.
Dates of Travels – Displays when the trip is to commence and when it is to end. As a bonus, it also specifies the duration of travel.
Source and Destination of Travels – All trips have to commence from one part of the world, such as an airport and end in another part, typically a bus station airport. The letter reveals the identities of these two areas as well.
Purpose of Travel – Why is the trip taken? Trips exist to serve different purposes. The authorities will want to know why. In this letter, the purpose is yet again revealed.
Contact Details – How can the birth parents or guardians of the traveler be reached? These pieces of information are showcased in the contact details.
Relevant Travel and Identification Documents – Any other travel or unique identification documents are attached to or quoted in the letter. These include passports, birth certificates, and state-issued identifications.
Sample Permission Letter to Travel (with Minor)
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email
Date
Name
Title
Organization
Address
City, State Zip Code
Dear Mr. /Ms. Last Name:
My name is ______________ (parent’s name). I am the parent to ___________ (name of the minor). I was approached by his aunt _________ (name of the adult) to travel with him to ________________ (destination).
The trip, I understand shall start from ___________ (source) and head to _____________ (destination) from ____________ (dd/mm/yyyy) to _____________ (dd/mm/yyyy).
Its purpose is basically to expose my child to the world, given that ever since he was born, he has never taken a flight. I am also fully aware of the dangers that such a trip is ordinarily bound to pose.
Worry not, because I have undertaken to care for them. Enclosed in this envelope are copies of all the vital travel documents and other state-issued identifications.
Feel free to reach me on XXX-XXX-XXXX for any issues or need for clarification. I shall gladly dispel any doubts.
All the best,
Signature (hard copy letter)
FirstName LastName
Sample Permission Letter (Go to School Tour)
Subject: Your Name – Designation
Dear Mr. /Ms. Last Name:
My name is Duncan Stephen. I am the father of Malia Stephen. I draft this letter in response to a request by the school authorities where my daughter studies. They asked me to allow my daughter to take a trip to Disneyland.
The trip, as per my understanding, is to commence on January 20th, 2020 and conclude on January 27th, 2020. It shall commence from my city, Fresno, California and end in Anaheim, California.
I have attached the scanned copies of all the relevant documents that are crucial to the facilitation of the travel. In case of the need for further clarification, feel free to give me a call via 714-765-2453.
As always, I wish my child a favorable trip and stay at the facility.
Sincerely,
Your name
Samples in Word Format
