45 Free Printable Price List Templates (Word, Excel, PDF)

Transparency about the prices of products or services that a business is selling helps set a clear message of what potential clients can expect from a business and helps clients decide whether to buy a service or product from your business, hence the use of a price list.

A price list is basically a list of prices for all the goods or services offered by a business.

Templates are prepared with the basic components and blank spaces present on them for the user to fill out and utilize or treat as a guide for preparing their personal list from scratch.

Price lists are important for any business since they are one of the main tools used to present products or services on the market.

They offer flexibility and the possibility for constant updating, thereby keeping all the customers up to date with the current prices. The creator can choose to insert some or all products in a variety of languages and currencies where special editions with specific promotions and seasons attract the attention of the clients.

The difference between a Catalog and a Price List

There is a massive difference between a catalog and a price list. A price list is used to present product or service information such as pricing, measurements, quantities, duration, and information related to the sale of each item, i.e., the printed or quoted price of a product or service. At the same time, a catalog is a list of all the products or services sold by a business that aims at promoting and increasing brand awareness of such products or services.

Free Templates

Free printable price list template

Excel price list template example

Excel price list template example

Downloadable price list template PDF

Professional price list template sample

Free editable price list template PDF

Printable price list template in Excel

Premium price list template example

Easy-to-use price list template in Word

Customizable price list template PDF

    General Uses of a Price List Template

    For any business, having a price list or a template for all the products or services offered is key to attracting new clients.

    Some uses of it include:

    • It can be distributed to actual and potential clients to help them make decisions on which products or services to purchase.
    • It can be used internally to catalog a business’s products or services.
    • It can be used to handle data related to different items, including prices and specifications.
    • It can also be used as a valuable integration element of a business’s multichannel strategy, i.e., it can be used in place of a product catalog
    • It can also train new employees by helping them learn about the different products or services being offered and their corresponding prices.
    • It helps in keeping track of and evaluating costs.
    • It can also be used to promote remote sales, as customers can access the prices of all the commodities remotely.
    • Lastly, it can be used to inform customers of the changes in prices and provide them with updated rates for all the products and services that have been affected by the price change.

    Essential Elements of a Price List Template

    There are a few essential components that must be present in one.

    To make an effective one, the following key elements must be included:

    • Front and back cover: The front and back cover of the template should reflect what the business is all about, i.e., what they are offering and what the document is all about.
    • Thumb index: A thumb index lists each section in the list, in order, and what page each item is on. This makes it easy to find the products or services.
    • Introductory pages: The price list should have an introductory paragraph to help the reader understand what it is all about
    • Chapter separators: A chapter separator helps to show the transition between chapters and makes it easy for the clients to navigate through the list
    • Table of contents: It should have a table of contents. The table of contents should specify which chapter and page each item is located on.
    • Final pages: The final pages should provide the reader with information regarding the prices, including which ones have been affected by a change, and disclaimers about changes, etc.
    • Information related to products: Additionally, the template should contain information related to the products being sold.
      They include:
      • The name of the product
      • The SKU- Stock Keeping Unit
      • The product description
      • The image of the product
      • The price per unit
      • Any other additional or identifiable attributes

    Digital VS Printed Price List Templates

    There are two different types of price list templates that one can utilize when preparing one, i.e., digital and printed templates. Although they both are used for the same purpose, they still have a significant difference that one should know about when deciding which one to choose.

    The main difference between a digital and printed one is that a digital one can be easily distributed, has low production costs, and can be embedded within a company’s website. On the other hand, a printed template can have a high production and distribution cost and cannot be embedded on a website. Therefore, depending on the size and nature of your business and your client base, choosing one that will be convenient for you and your clients is recommended.

    If you opt for a printable template, you can download one from here and customize it to fit your specific needs. Using a template will help you come up with a comprehensive list much faster, as all the basic components of it are already included in the template. You can also download and use the templates to help you craft one from scratch.

    Printable Price List Templates

    Modern price list template design

    Free editable price list template Word

    Printable price list template PDF format

    Excel-based price list template example

    Customizable price list template for businesses

    Professional price list template download

    Sample price list template for products/services

    Blank price list template for small businesses

    Creative price list template in Word format

    Free printable price list template PDF

    Efficient price list template solution

    Customizable price list template example

      Tips for Making a Price List Template

      Although creating a template for your business may seem like a simple and easy task, there are several things that you should take into consideration to ensure that you do it the right way.

      These include:

      Create a layout

      Come up with a general layout of what you would like to include in it. A general layout will also help you envision the final list and make changes accordingly.

      Keep it simple

      A price list should not be complicated at all. Instead, it should be simple and easy for all the customers to read and understand. When preparing it, make sure to focus on the price of each product. Also, consider grouping all your products into different categories if you have a broad list to help all your clients find what they are looking for in a faster way.

      Use an inventory list that states the critical details

      When preparing a price list, it is recommended to only include items that are currently in stock. Before sending out the list, it is crucial to check and make sure that the items listed in it are currently in stock to help avoid instances where a client places an order on items out of stock, putting your business’ reputation on the line.


      To ensure that you send out the right one to your customers, make sure to do the following when preparing it:

      • Include all the items that you are offering, along with their prices and images, to help the customer understand what the item is.
      • If you have many products that you would like to include in the list, make sure to group them into different categories to help the customers find them easily.

      Change the prices after every update

      It is essential to always keep an updated version. If the price of any item changes, it is recommended to send out an updated one reflecting the change.

      Know your audience

      Knowing your audience is significant when selling a product or service, especially from different geographical locations. Therefore, it would be best if you considered creating separate price lists for each of your target audiences, including offers and discounts that are specific to a region and location.

      Promote products

      Product promotion is one way to drive sales and get new customers. If you have a new product or want to get more direct sales, make sure to focus on those items on your list by including a call to action such as visiting your company website, providing coupons, etc.

      Compare with your competitors

      When determining the prices for your products and services, it is important to compare what your competitors are charging and create a list that can fairly compete with them. Making your prices too high might drive away clients, and making them too low may also instill a sense of doubt in them.


      Make sure to go through it several times and ensure that the prices are correct. Sending out a price list with the wrong prices may prove costly to your business.

      Publish it

      After going over it and ensuring that everything is correct, the next step is to publish the price list. There are two recommended ways to publish: manual and automatic publishing. Manual publishing entails inserting your product information, prices, descriptions, etc., into a layout one at a time. In comparison, the automatic publishing process involves data being automatically transformed into a finished document without manually keying in information.

      However, manual publishing is discouraged since manual inputs are prone to errors that may be costly.

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        Price lists are important for any business since they are one of the main tools used to present products or services on the market. They offer flexibility and the possibility for constant updating, thereby keeping all the customers up to date with the current information. It is important for any business to keep their customers informed about any rate change in their products to avoid instances where the customers place orders with an initially lower price and have to cancel such orders. We highly recommend using a template, as it will help you keep your customers informed of any changes that they should know about before making any purchase.

        About This Article

        Maureen Taylor
        Authored by:
        Certified Microsoft Office Specialist, Design, Template Creation, Form Building
        Maureen Taylor is a recognized authority in the Microsoft Office suite, holding a distinguished certification that underscores her mastery. Based on her in-depth knowledge and hands-on experience, Maureen excels in design, seamlessly crafting visually compelling and functional assets. Her prowess extends to the creation of custom templates tailored to specific needs and the design of interactive forms that streamline data capture. Maureen's meticulous approach, combined with her knack for understanding user requirements, ensures that every project not only meets but often exceeds expectations. For businesses and individuals seeking an expert who can translate their vision into efficient Microsoft Office solutions, Maureen Taylor is the definitive choice.

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