Free Construction Proposal Templates (Excel and Word)

Many large companies involved in construction understand the importance of construction proposals, but smaller construction companies often overlook the proposal because they do not understand it. Many contractors see a construction proposal as the first opportunity to present their design and solution and hopefully earn the contract. It is quickly becoming an improvement over the older method of proposing a bid and hoping to win a project without giving any terms, estimates, etc.

Construction proposals are an essential part of any construction project. The primary purpose of these proposals is to secure the opportunity to work on a project and to make money from it. These proposals are often the first step in starting a project and can be prepared in many ways. A well-written proposal can help speed up the process and ensure that your project is completed on time and within the budget.

This article will provide important information concerning the construction proposal, including its definition, what to include, how to write one, and some essential tips.

What is Construction Proposal?

A construction proposal is a document that contractors use to solicit bids from potential clients.

They include information about the project, such as the work done, the estimated cost, and any special requirements. Construction proposals are typically submitted to a governmental agency or organization to obtain a contract. Additionally, a construction proposal provides estimates from suppliers showing ​​the cost of raw materials for a construction project.

A good building proposal can be a great marketing and sales tool for your construction company. It is much more detailed than a project estimate and helps avoid conflicts later during construction. It also helps you decide the practicality of a client’s project expectations.

If the expectations are unrealistic, your proposal allows you to give a client a more practical approach and show how it would work better.

Construction Proposal Templates

A construction proposal template is a pre-designed document that provides a structured format for creating professional and accurate proposals in the construction industry. It serves as a starting point for contractors, architects, and other stakeholders involved in construction projects to outline their services, project scope, costs, and timelines. By utilizing a construction proposal template, professionals can save time and effort in creating proposals from scratch, as the template already contains the necessary sections and formatting required for a comprehensive proposal. These templates often include sections for the project description, deliverables, schedule, pricing, terms and conditions, and more. Moreover, using a template ensures consistency across proposals, enhancing the professional image of the company and facilitating easy comparison between different proposals. With the ability to customize templates to suit specific project requirements, construction professionals can streamline their proposal creation process, increase efficiency, and ultimately improve their chances of winning contracts.

Here are free templates for your convenience:

construction proposal template word-01

construction proposal template excel-02

construction project proposal sample doc-03

construction proposal sample pdf-04

 how to write a construction proposal-05

Simple construction proposal template

construction proposal template word-07

    Basic proposal-08

construction proposal sample pdf-09

construction proposal template excel-10

      What is Included in Construction Proposal?

      When submitting a construction proposal, it is essential to include all the necessary information to support your bid. Below are the details you need to include in this proposal:

      Scope of work

      A detailed scope of work will list all the items the contractor must complete for the project. It is an outline of all the options available within a given project. It includes all services, trade/job materials, audiovisuals, and construction materials. You should include these details in your contract proposal to give potential clients an estimate of what is needed to complete a particular project.

      Estimated cost

      As a contractor, you should give the customer an estimate of how much the project will cost. This should include all direct costs such as labor (including subcontractors), equipment, acquisition of quantities including all materials required to complete construction, and allowance amounts. In addition, it would be best to consider all overhead costs, such as office rent and running costs.

      Client’s information

      The construction proposal should include the client’s name, address, telephone number, and email (if available) for it to be legally binding. The construction proposal also states a contractor’s duties and responsibilities.

      A payment schedule

      The payment schedule is designed to ensure that all payments related to the construction project are made on time. The contractor and client should use the schedule to track payments and invoices. Organizing this information in one place is crucial for easy reference.

      Additionally, while local construction industry laws and regulations may stipulate some terms, this section will help prevent customers from refusing to pay.

      Start and finish dates

      Your construction proposal must include start and finish dates. These dates are important because the cost you determine often depends on the work scope. If the data changes, it is quite possible that the material and labor costs will also change. You should also include the date when the project was approved.

      Also, note when the milestone must be reached and who is responsible for the delay.

      Hidden defects and unforeseen conditions

      Inexperienced contractors often overlook hidden defects and unforeseeable conditions in their construction proposals. This can lead to costly delays and added expenses. In addition, the project could incur additional costs associated with testing, handling, cleaning, containment, disposal, or destruction of unforeseen issues.

      Adding this section to your building proposal can save time, money, and conflict.


      A detailed timeline is essential to any proposal because it shows how soon your company can start work on the project. In addition, it should indicate how long it will take to obtain permits and approvals, work orders, and completion. When scheduling your project, consider possible delays due to weather, delivery services, and other factors beyond your control.

      Changes and extras

      If there are any changes that a client would like to make to a project or any additions that would be required, they should be included in the proposal for clarity and understanding. In addition, here you can detail who is responsible for anything after construction starts.


      Exceptions are the duties undertaken by those outside the project’s scope, like subcontractors. Include a list of all subcontractors who will work on the project and what duties they will perform.

      Terms and conditions

      This section should contain any terms and conditions regarding the project. In addition, it highlights the rights and obligations of both parties, for example, who pays for the materials, how payments will be made, etc.


      A warranty should be included as a safety measure part of your construction proposal. A warranty highlights which work you are obliged to do, under what circumstances, and what you are not responsible for.

      For example:

      You can include a warranty stipulating you are not liable for everyday wear and tear caused by natural conditions such as rainfall.

      This infographic is about creating construction proposal.
      This infographic is about creating construction proposal.

      How to Create Construction Proposal

      Writing a construction proposal can be challenging, but the process can be streamlined and simplified with the correct information.

      Follow the steps below to create an offer that will impress your clients:

      Do your research

      Before you write a construction proposal, the first step is to research the project. The more you know about your client’s project, the more likely you will complete it to their satisfaction. In addition, this will ensure you have enough information to complete a thorough proposal, increasing your chances of winning the contract.

      Check state laws

      You will have to check the state laws before creating your proposal. Each state has different rules on the approval of construction plans. You can ensure that your proposal adheres to all relevant regulations by checking for such requirements. However, different states have different laws on what should be included in a construction proposal

      Meet with the prospective clients

      Meeting potential clients is perhaps the most crucial step before writing a proposal. When meeting with prospective clients, it is essential to come prepared by making a list of questions you want to ask. Establish what their needs and expectations are so that you can create a proposal they will be happy with.

      A construction proposal is not just about presenting information; it is also an opportunity to gauge interest and see if there is a potential match. It can be helpful to set a few meetings beforehand, so you have time to ask questions and get an idea of what they are looking for.

      Select a construction proposal template

      Before you start writing a construction project, it is essential to have a detailed template in place. A construction proposal template can help you organize your thoughts and ensure all the necessary information is included. The primary purpose of a template is to make your job easier and reduce any chance of errors in formatting or content.

      In addition, templates are essential if you want format consistency. Using a construction proposal template is much easier than writing from scratch. A template also ensures you create an effective proposal for your clients. This website has customizable and downloadable construction proposal templates that you can use to create a proposal that suits your projects.

      Be specific and detailed in your construction proposal

      Try to include as much information as possible so that the potential clients are confident in your ability to complete the project. Be specific and detailed in your proposal, so potential clients know exactly what they are getting into. A construction proposal template will help you organize your thoughts and ensure all the necessary information is included. 

      Include a signature page

      The last step of writing a construction proposal is signing. A signature page should be included at the end of the proposal so that both parties can sign to confirm the completion and acceptance of the proposal.

      Tips for Winning Construction Proposal

      When creating a construction proposal, there are a few things you can do to craft an excellent proposal.

      Below are tips to help you write an effective proposal:

      Give your construction proposal personalized touch

      You should always give your proposal a professional touch. Tailor your proposals to suit each specific project that you bid for. No matter how generic your proposal may be, making it as unique as possible is crucial. Builders, architects, and property owners appreciate unique proposals that cater to their needs. You can personalize your letter by adding a watermark of your company’s logo on the contract, using a construction proposal template, etc.

      Focus on the details

      When building your proposal, it is essential to focus on the details, confirm that they are accurate, and include everything, i.e., descriptions, images, graphics, budget, etc. Also, it is important to provide clear, understandable information that customers can trust.

      Ensure your data is accurate

      The data contained in a proposal is more than just a list of requirements. It must be accurate because it will be used as the basis for agreements and contracts. Therefore, the data concerning all materials and labor estimates should be accurate and current.


      Whether you are a first-time or experienced contractor, it is always essential to have a construction proposal template ready. A proposal is a perfect way to introduce yourself and your team to potential clients and should be tailored specifically to the project. A well-crafted proposal will give you the edge you need to win the contract. Furthermore, construction proposals are a great way to show your clients what you can offer.

      A fully functional design or proposal is vital to contracting and bidding. It is a document that will help your clients make an informed decision regarding the project while highlighting your skills and expertise. Always ensure you are researching and going above and beyond to create a proposal that will make clients view you as a reliable contractor. Creating a construction proposal is a complex and time-consuming task. Luckily, with the help of a template, the process can be simplified considerably.

      About This Article

      Brian Beers
      Authored by:
      Business Writing | BA in Journalism, Master of Business Administration (MBA)
      Brian Beers is an expert in business writing with over 15 years of experience in financial news. He has received numerous awards, including an Emmy nomination for his work as the lead producer of the CNBC feature "Boom, Bust and Blame: The Inside Story of America's Economic Crisis." Brian has also rung the opening/closing bell of the stock market three times, twice for the NYSE and once for the NASDAQ. He holds a BA in Journalism and an MBA. His exceptional storytelling skills and insightful analysis make him a sought-after professional in the business writing industry, helping individuals and organizations effectively communicate their ideas and strategies in the business world.

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