12 Free Resume Templates for Data Entry Operators

Data entry is a profession where employees are responsible for collecting, compiling, inputting, and manipulating information into a company’s computer systems–such as databases or spreadsheets. Therefore, it is essential to create a resume that showcases your most relevant experience and skills to land the job of data entry. Data entry heavily relies on computer skills as it is centered on transferring data from paper to computers and other digital platforms.

So, what are the responsibilities of a data entry clerk or processor? They are responsible for typing and converting numbers, words, and symbols into data that is easy to understand, organize/sort, and scan digitally. This may involve converting handwritten information into digital text and transcribing audio or video information into readable data such as text. A strong resume for a data entry job should thus highlight your capabilities in performing such or similar tasks. This article will guide you on how to write your resume to secure interviews and data entry jobs.

Choose the Best Format

Experience is critical in proving your suitability for a data entry job. As a result, the most suitable format for a data entry resume is a reverse chronological resume. This is because this format focuses on your previous work history and experience, starting from the most recent and going backward. Therefore, with such a resume format, you can rely on your accomplishments and skills gained in each job to substantiate your suitability for the job. If you’re new to the industry, consider a functional resume format that focuses on what skills you can contribute to your new employers.

Some of the formatting guidelines you can consider include:

• Use a professional font like Arial or Garamond and a font size of 12-14 pt.
• Include the fundamental sections – Heading, summary/objective statement, work history/experience, education, and skills
• Create a one-page long resume
• Save and submit the resume as a PDF. It is widely accepted by recruiters and is ATS (applicant tracking system)-friendly

Components of a Data Entry Resume

For an effective data entry clerk/processor resume, you should always ensure that your resume is easy to read, ATS-friendly, error-free, and, most importantly, persuasive to the employer.

To achieve this, the following are the critical components of a data entry resume you should consider adding:

A detailed header

The resume starts with a heading at the top that indicates personal details that introduce you to the potential employer. This section should indicate your full name, occupation/job title, address, phone number, email address, and any of your online professional profiles or portfolio, such as a LinkedIn profile.

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Good example

Eye-catching objective/ summary statement

It would be best if you began to market yourself to the recruiter by providing an objective or summary statement in 2-3 sentences. An objective is for job applicants with little professional experience or entry-level applicants. An objective discusses your career goals, qualifications, skills, and relevant experience.

Bad example

Good example

A summary is meant for applicants with significant experience in data entry. The summary should reference your work experience. Consider using an adjective that best describes your character, such as reliable. Indicate years of experience (use numbers), indicate how you intend to contribute to the position, and mention your notable career highlights and several relevant skills.

Example – Bad

Example – Good

Employment history details

This section of your resume for a data entry job highlights your achievements in previous workplaces. It’s essential to keep this section short as it describes your previous jobs, skills, and accomplishments from the past ten years. Use action verbs to describe your skills, achievements, and responsibilities and substantiate using facts and figures.

This section should include employment dates, job titles, and roles for a good data entry clerk resume. Also, include detailed information on your responsibilities, including those specific to a particular department or role.

Example – Bad

Example – Good

Education details

Next, outline your educational qualifications. This section indicates the level of academic qualification, the number of years you were in school, university, or training, and the degree (if applicable) you obtained. A degree is not a requirement in data entry. Certifications and exceptional credentials can also be included in this section. Outline the qualifications in reverse chronological order – from recent going backward.

Example – Bad

Example – Good

Skills section

You must highlight your skills and abilities to enable employers to judge your worthiness for a data entry clerk position. A strong resume for a data entry job should thus cite examples of skills you have gained from previous jobs and training. Include hard and soft skills. However, prioritize technical/hard skills as they are much needed in data entry. For example, list relevant computer application programs, software, business strategies, and procedures that you’re familiar with and help perform responsibilities as a data entry clerk.

Examples of skills you can include in a resume for a data entry job:

Hard skills

Soft skills

Tip: Always tailor your resume to the specific job description issued by your employer. Identify which keywords the employer has used and incorporate or reference them in the experience and skills sections.

Free Templates: Data Analyst Resumes

You can use templates to simplify the writing process of data entry resumes. The readers can download such free templates from this site. These templates are professionally designed to incorporate the essential components of a resume to save time and effort in creating a resume from scratch. However, don’t copy the provided templates precisely as they are because they may not accurately reflect your skills, experience, and achievements. Instead, customize these templates of your data entry resume to focus on the employer’s needs and job description and showcase your skills related to the specific position.

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Consider Some Tips

A solid data entry resume can make all the difference in securing you the data entry job. Consider the following writing tips to produce an exceptional data entry resume that sets you apart from other applicants:

Add hard numbers to bullet points  

Numbers are an excellent way to contextualize your capabilities and achievements in past jobs. Include numbers where possible. They illustrate what you can do for the employer better than statements without supporting data.

Add action verbs

Including action verbs (verbs that show doing) within your job description, especially when detailing duties and responsibilities, makes your resume more specific, dynamic, and engaging. They also present you as a proactive data entry clerk. So, each bullet point should begin with an action verb.

Examples of action verbs to look into include:

Include relevant tools you are familiar with

Data entry involves interacting with multiple data management tools. So, add programs, databases, and critical applications you use daily in your data entry job. Examples include MS Word, Google Docs, Excel, etc. Also, review the job description, identify specific tools the employer may be looking for, and include them in your resume. You can also mention the tools needed to perform the duties and responsibilities of the job you’re applying for.

Add some additional sections to your resume

Use additional sections to illustrate your suitability as an employee for the company as much as possible. These sections include volunteer work, clubs, languages, certifications, typing test results, relevant classes you’ve undertaken, hobbies, etc.

Review the job ad

Review the job advertisement and try to match your experience and qualifications to the job requirements. Also, identify keywords and specific certifications. Finally, create a list and see which requirements you’ve met, and incorporate them in your data entry resume.

Personalize your resume every time you apply

You need to personalize your resume every time you apply for a job. Different jobs will have different requirements, even within the same profession. Tailoring your resume to match the job and employer’s requirements increases your chances of securing the job you’re applying for.

Utilize the same language as used in the job ad

Carefully analyze the job ad and mimic the language used. For example, if the job description states “Detail oriented, “ do not use “Attention to detail,” the ATS doesn’t interpret the two as the same, even though they have similar meanings. So, use keywords and phrases used by the employer. This results in an ATS-friendly resume and thus increases your chances of landing a job interview.

Frequently Asked Questions

About This Article

Authored by:

Michael Steve

Resume Writing, Cover Letter Crafting, Corporate Recruiting

Michael Steve, a Triple Certified Resume Writer based in the USA, brings to the table an unparalleled blend of resume writing and corporate recruiting expertise. With a rich career spanning 17+ years, Michael has catered to a diverse range of industries, crafting compelling resumes that effectively capture a candidate's strengths and accomplishments. His extensive experience as a corporate recruiter further sharpens his insight into what employers seek, allowing him to tailor each document to resonate with hiring managers. If you're seeking a professional who can weave your experiences into a captivating narrative while ensuring it aligns with industry expectations, Michael Steve stands as the ideal choice.