The most challenging part of rescheduling a meeting is how to communicate the changes made expertly. Some English words and phrase are confusing to both natives and non-native English speakers. Therefore, it is advisable to avoid confusing and hard to comprehend vocabularies. The following are steps you should consider when writing meeting rescheduling emails.
3 Thing to Avoid When Write a Meeting Reschedule Email
Avoid confusing phrases
For example, move back and move forward may mean different for some people especially in matters concerning time. Therefore avoid them at all cost.
Avoid vocabularies
The message of the email should be concise and clear. Avoid words that are difficult to understand. For example, words like postponed and delay may not be familiar to some readers.
Use from and to
To communicate the meeting rescheduling email effectively, use the phrase ‘changed from and to’. Here everyone understands this simple phrase. Hence they will follow the message.
Sample emails to reschedule business meetings
Sample 1
Hi everyone,
Due to unavoidable circumstances, the finance department meeting date has changed from 21st September 2018 at 11:00 PM in Room 12 to 26th September 2018 at 9:30 AM in the same venue.
For questions contact me anytime
Best regards,
Simon
Sample 2
Hi everyone,
Due to a clashing of project M and project Z meetings, the venue and the date of the project Z meeting has changed from 13th September 2018 at 2.00pm in Hall 7, to 18th September 2018 at 11:00 pm in Hall 5. You can contact me for any clarification.
Regards,
Joseph
When communicating changes, it is crucial that you do so in a comprehensible manner to relay the information clearly and avoid confusion.
Related: Sample Emails to Reschedule Interview
Reschedule Meeting Email Template
Above samples are great examples to write a meeting cancellation request or reschedule emails. Just remember to avoid any confusing words which may lead to misunderstandings.
