Before making use of a piece of property for any purpose, official permission has to be sought. It is critical no doubt to prevent any unnecessary legal tussles that may arise in the process. To be able to achieve this end, you have to draft a ‘Sample Letter of Permission to Use Property.’ As its name implies, this is a letter that seeks the permission of a property owner to allow him to release his piece of property for use to further a particular course. It highlights the exact course, the duration of time when the property will be used and the start and end times.
Address the letter appropriately
Start by addressing the letter appropriately. You have to address it to the property owner ideally. If that cannot happen, you have to address it to the property manager. That way, you get to establish a sense of connection that is crucial for the letter to be comprehended well.
Write in the second person
You should always write in the second person. It simply entails addressing the recipient using terms like ‘you’ or ‘yours’ and so on. That way, you yet again get to create a personal connection with the reader. Chances of your letter being comprehended and made good use of hence rises.
Be specific with your request
You have to be specific with your request. By specific, we mean you should showcase the exact date, duration, time frames, and purpose for which you desire the facility. Many property owners will usually let out their facilities at a cost. You should also demonstrate that you are indeed ready to remit the same.
Use the right tone to convey your request
Other than the second person, you should also use the right tone. Remember, at the end of the day, it is the discretion of the property owner to let out his premise to you or not. You do not deserve or have a right to it. Therefore, you have to use a tone that implores, rather than coerce him, to let it out to you.
Proof-read and edit before submitting
You have to proof-read and edit the letter before submitting the same to the recipient. Any carelessness on your part might normally imply that you are not serious about it. Take care of any semantical errors as they have the impacts of adversely altering the meaning of the contents.
Sample Letter of Permission to Use Property
Your City, State Zip Code
Your Phone Number
City, State Zip Code
Respected Mr. /Ms. Last Name:
Re: Sample Letter of Permission to Use Property
I draft this letter to seek your official permission to use ________________ (name of property) for the purpose of ______________ (exact purpose of the request). The event in question is ____________ (specify the exact event).
It shall start from _______________ (when the event shall commence) and end in ______________ (when the event shall come to an end) and shall last _____________ (specify the entire duration of time).
Kindly furnish me with the exact quote of the amount of money that you shall demand in exchange for the property. Ream me via this telephone contact XXX-XXX-XXXX for any urgent issues.
I look forward to hearing from you soonest possible!
Signature (hard copy letter)
Permission to Use Property (Email Example)
Subject: Your Name – Sample Letter of Permission to Use Property
Dear Mr. /Ms. Last Name:
This ____________ (specify the date and day), I shall hold ____________ (specify the event). I am short of space on my premises. I subsequently request that you allow me to use your property for the same.
The event shall around _______________ (specify the number of hours or day) and shall kick off from ____________ (date and time) to ________________ (date and time).
I know you have terms of references that govern your lease of such pieces of property. I ask that you furnish me with the same to enable me to adjust my expectations appropriately.
Hoping for the very best from you,