Free Internship Offer Letter Templates (Guide + Tips)

An internship appointment letter is a formal confirmation of an internship position that has been accepted by the addressee. This letter is often part of a package of documents that give the intern further information about the program they have signed on to, but it is just as likely to be sent on its own as a courtesy.

The importance of it varies according to the means by which the internship has been accepted but it should always be issued to the successful candidate for their records and as written confirmation.

Internship Offer Letter

It is an official letter giving information to an individual about their selection for an internship position. This position can be paid or unpaid in that particular company offering an internship letter to the candidate.

How to Write and Format an Internship Offer Letter

In order to write and format it, it is important to keep the following points in mind:

  • Introduce yourself and the Company: When writing this letter to the potential candidate, it would be wise to mention yourself and the company details. Let the employee know about the company in a comprehensive manner.
  • Appreciate Candidate Abilities: It would be wise to let the candidate know why you are selecting them for the position. It can appreciate the candidate.
  • Offer a Paid/Free Internship: It would be wise to mention in the letter whether the internship offered is free or paid. Mention the details for both but be concise.
  • Mention Hours and Days: Let the candidate know the expected hours and days. It is important to provide the necessary information so they would know what is expected.
  • Mention Job Title and Job Description: Do not forget to mention the job title and the job description. It would be wise to let the candidate know about what the role demands from them. It can give them an idea of what the job would actually be like and who they would need to report if necessary.
  • Provide a Date of Meeting: Give information on the date of the meeting. It would be wise to include the details in the letter as per the requirement of the company. Every job and company would be different.
  • Format Accordingly: In order to find the correct format for the letter, it would be wise to follow the templates. A company might be following a certain format and it is important to follow that accordingly.

Internship Appointment Letter Template

Professional Internship Offer Letter Template 01 for Word File

Free Internship Offer Letter Template 02 for Word File

Customizable Internship Offer Letter Template 03 for Word File

Printable Internship Offer Letter Template 04 for Word File

Editable Internship Offer Letter Template 05 for Word File

Free Internship Offer Letter Template 06 for Word File

Downloadable Internship Offer Letter Template 07 for Word File

Free Internship Offer Letter Sample 01 for Word File

Free Internship Offer Letter Template 08 for Word File

Free Internship Offer Letter Sample 02 for Word File

Free Internship Offer Letter Template 09 for Word File

Editable Internship Offer Letter Template 10 for Word File

Free Internship Offer Letter Template 11 for Word File

Printable Internship Offer Letter Template 12 for Word File

Free Internship Offer Letter Template 13 for Word File

Free Internship Offer Letter Template 14 for Word File

Editable Internship Offer Letter Template 15 for Word File

Free Internship Offer Letter Template 16 for Word File

    Free Template Internship Letter

    [Company Letterhead]


    [Intern’s Name]

    [Intern’s Address]

    [City, State, Zip Code]

    Dear [Intern’s Name],

    We are pleased to extend the offer to join [Company Name] as an intern in the [Department/Team Name] under the supervision of [Supervisor’s Name]. Your internship is scheduled to start on [Start Date] and will conclude on [End Date], subject to the terms and conditions outlined in this letter.

    Position and Responsibilities:

    As an intern in the [Department/Team Name], you will have the opportunity to learn and contribute to various projects and tasks. Your primary responsibilities will include [List of Key Responsibilities]. This position is designed to offer you a comprehensive learning experience and a chance to gain practical skills in your field of interest.

    Schedule and Hours:

    Your internship will be [Full-Time/Part-Time], requiring approximately [Number of Hours per Week] hours per week. Your regular working hours will be from [Start Time] to [End Time] on [Days of the Week].


    [If Paid: You will be compensated at a rate of [Hourly Wage/Salary] per [hour/month].]

    [If Unpaid: This internship is an unpaid position, designed to provide valuable experience and knowledge in your field of study.]


    Your primary location will be at our [Office Location/Remote] office. [If applicable: You may be required to travel or work from different locations as part of your internship duties.]

    Confidentiality Agreement:

    As an intern, you may have access to confidential information. You will be required to sign a confidentiality agreement to protect the integrity of [Company Name] and its clients.

    At-Will Internship:

    Please understand that your internship does not constitute an employment contract. Both you and [Company Name] have the right to terminate the internship at any time for any reason not prohibited by law.

    Next Steps:

    Please confirm your acceptance of this internship offer by signing and returning this letter by [Deadline for Acceptance]. Upon acceptance, further documentation and details regarding your onboarding process will be provided.

    We are excited about the potential you bring to our team and look forward to welcoming you to [Company Name]. Should you have any questions or require further information, please do not hesitate to contact [Contact Person’s Name] at [Contact Information].

    Congratulations, and welcome to the team!


    [Your Name]

    [Your Position]

    [Company Name]

    [Contact Information]

    Sample Internship Appointment Letter

    SAMPLE 01

    Dear Jessica Taylor,

    We are thrilled to offer you an internship position with Acme Innovations Inc., located in our Innovation City office. This internship in the Product Development Department offers an unparalleled opportunity to gain hands-on experience in a dynamic and fast-paced environment, contributing to projects that shape the future of technology.

    Internship Details:

    • Position: Intern, Product Development Department
    • Start Date: June 1, 20XX
    • End Date: August 31, 20XX
    • Supervisor: John Doe, Senior Product Manager
    • Working Hours: Monday to Friday, 9:00 AM to 5:00 PM
    • Stipend: $1,500 per month
    • Location: Innovation City, CA

    During your internship, you will be involved in various stages of product development, from conceptualization to testing. Your specific responsibilities will include assisting in research, participating in product design meetings, and supporting the development team in daily tasks. This experience will provide you with a comprehensive understanding of the product development process within the tech industry.

    To accept this internship offer, please sign and return this letter by March 1, 20XX. Upon receipt, we will provide you with additional information regarding your first day, including orientation details, your work schedule, and what to expect during your internship.

    We believe that your skills and enthusiasm make you a perfect fit for our team. We are confident that this internship will be a valuable addition to your education and career aspirations, and we look forward to supporting your professional growth.

    If you have any questions or need further information, please feel free to contact me directly at 555-123-4567 or via email at

    Welcome to Acme Innovations Inc. We are excited about the possibility of working together and look forward to your contributions to our team.


    Jane Smith

    HR Manager

    Acme Innovations Inc.

    Enclosure: Internship Agreement

    SAMPLE 02

    Dear Miles Anderson,

    We are delighted to extend to you the offer to join Bright Future Marketing Solutions as an intern within our Creative Marketing Team. This opportunity is designed to provide a comprehensive learning experience, allowing you to gain valuable insight and practical skills in a cutting-edge marketing environment.

    Internship Details:

    • Position: Marketing Intern
    • Department: Creative Marketing Team
    • Duration: September 1, 20XX, to December 31, 20XX
    • Supervisor: Samantha Lee, Creative Director
    • Hours: Part-time, up to 20 hours per week, flexible schedule
    • Compensation: This is an unpaid internship. However, we offer academic credit where applicable and will support all necessary documentation.
    • Location: Metropolis, NY (Hybrid availability, subject to discussion)

    During your internship, you will have the chance to work on projects involving market research, content creation, social media strategy, and campaign development under the guidance of experienced marketing professionals. Your role will be instrumental in contributing fresh ideas and perspectives to our ongoing and upcoming marketing initiatives.

    As part of your internship, you may have access to confidential information that is vital to our business operations and competitive edge. You are required to sign a confidentiality agreement to protect and prevent the unauthorized disclosure of any proprietary information you are exposed to during your internship.

    Please indicate your acceptance of this internship offer by signing and returning this letter by March 5, 20XX. Upon acceptance, we will provide you with the necessary documents for the confidentiality agreement and further details regarding your orientation and internship schedule.

    Bright Future Marketing Solutions is committed to fostering a learning-rich environment that supports your educational and professional development goals. We believe that your contributions will be a valuable asset to our team, and we look forward to your energetic participation.

    Should you have any questions or require further clarification on any aspects of this internship offer, please do not hesitate to contact me directly at 555-987-6543 or via email at

    Congratulations, and welcome to the Bright Future Marketing Solutions team. We are excited about the journey ahead and are confident that this internship will be a rewarding and enriching experience for you.


    Rebecca Torres

    HR Coordinator

    Bright Future Marketing Solutions

    Enclosure: Confidentiality Agreement Form

    Internship Appointment Letter Templates

    Sample intern appointment letter

    This is an acceptance letter from the company or institution. It is written after an application letter from the student and serves as feedback that the offer was accepted. It is meant to help the student polish up their research skills or to help them add knowledge to their course.

    Sample Intern Appointment Letter

    Sample volunteer internship appointment letter

    It is a confirmation letter from an institution or company that an application written by a student was accepted. It is written after a student requests a chance to gain experience on a given course. It is meant to help the student know the criteria or qualifications needed before winning the internship offer.

    Volunteer Internship Appointment Letter Template

    Sample internship appointment letter

    Such a document is written as feedback to an application by the student. The student may have written requesting an internship from a given institution. It is meant to give the student an overview of what he might expect within the period of internship. It also gives the student the chance to learn more about his or her course.

    Sample Internship Appointment Letter

    Unpaid intern appointment letter template

    This is meant to congratulate the student for passing an interview. It can also be written to accept an internship application from the student. The purpose of the letter is to welcome the student to an institution, more so to gain knowledge than to earn it.

    Unpaid Intern Appointment Letter Template

    Reasons to use an internship appointment letter

    It is a crucial resource for any internship program. Businesses and organizations that offer the ability to learn and gain experience need to provide those learning from them with documentation for a variety of reasons, the least of which is so that a potentially valuable candidate does not make alternate arrangements or take another internship, costing you time and money in selecting a new candidate.

    Internship programs can be a great resource for a thriving company but they are not something that many businesses can afford to spend a lot of time and money on administering, and that is where a great sample comes in handy. Rather than spending valuable time fine-tuning your appointment letter to successful candidates, using a tried and tested format derived from a quality sample can make the task quick and painless.

    Sample employer internship offer letter

    The purpose of the letter is to inform the student that he or she has been picked among those who had applied for the internship. It is meant to inform the student when he or she should be commencing the internship. Such a letter can be written if the company or institution had called out for an interview.

    Sample Employer Internship Offer Letter

    Internship confirmation letter sample

    This kind of letter is written after an interview and is meant to qualify students for an internship. It is written to recommend the student for exemplary performance and to notify them that a chance is available. It can also apply in a situation where the student has applied for an internship by sending their qualifications.

    Internship Confirmation Letter Sample

    Company internship offer letter format

    This letter is written to a student taking a given course, which its skills are required by the company. The company writes to several students or certain students taking the required course. It is meant to give the student more expertise concerning the course. The company will write this letter expecting positive feedback from the class.

    Company Internship Offer Letter Format

    Tips for Writing an Internship Offer or Appointment Letter:

    Do: Let the candidate know that they have been successful based on their merits.

    Don’t: Disparage other candidates in your correspondence. While the successful candidate was likely superior, commenting on the potential incompetencies of other candidates is very unprofessional.

    Do: Present your appointment letter in a way that is both appealing and professional.

    Don’t: Clutter your letter with unnecessary graphics or information, stick to the relevant information for the sake of clarity.

    Do: Give your new intern a point of contact within the organization.

    Don’t: Give your new intern the contact details of anyone within the organization not associated with the internship program.

    About This Article

    Geoffrey Scott
    Authored by:
    Executive Resume & Cover Letter Writing, CVs, Essays
    Geoffrey Scott, a seasoned professional since 2004, is renowned for his expertise in resume writing, and has been guiding individuals as a Career Counselor since 2006. His unique insight into the hiring process stems from his background in HR Management. With close ties to recruiters and hiring managers, Geoffrey has unparalleled knowledge about what makes a candidate stand out. He specializes in mid-career to C-suite level profiles, ensuring each resume highlights leadership, tools, and results. Additionally, he offers extensive expertise in rewriting academic CVs.

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