Free Internship Offer Letter Templates | Guidelines + Tips

An internship appointment letter is a formal confirmation of an internship position that has been accepted by the addressee. This letter is often part of a package of documents that give the intern further information about the program they have signed on to, but the appointment letter is just as likely to be sent on its own as a courtesy.

The importance of an internship appointment letter varies according to the means by which the internship has been accepted but should always be issued to the successful candidate for their records and as written confirmation.

Internship Appointment Letter Template

Professional Internship Offer Letter Template

Free Internship Offer Letter Sample

Customizable Internship Offer Example

Printable Internship Letter Template

Editable Offer Letter Sample

Free Printable Offer Letter Template

Downloadable Internship Offer Template

PDF Internship Offer Letter Example

Word Document Internship Letter Sample

Internship Offer Letter Sample PDF

Custom Internship Offer Letter Template

Editable Internship Offer Example

Free Downloadable Offer Letter Sample

Printable Internship Offer Template

Free Professional Offer Letter Example

Sample Internship Offer Letter PDF

Editable Word Internship Letter Sample

Printable Internship Offer Sample

    Sample Internship Appointment Letter


    P.O BOX xxxxxxx TEXAS. TEL xxxxxxx/xxxxxxx/xxxxxxxx

    FAX: xxxxxxxx TEXAS. xxxxxxxx

    DATE: 27/10/18




    Following your application and subsequent interview, we are pleased to inform you that you have been considered for an internship in this company. You will be stationed at our Missory branch located at C.I.P.E plaza, off Texas-Peru Highway, opp. Legacy Star Hotel with effect from 29/10/2018. You are required to report to the person in charge, (name) (phone No. xxxxxxxx) for orientation and subsequent placement on this day.

    The terms of engagement are as follows:

    1. Reporting Time: 8:00 AM daily
    2. Internship Allowance: $500 per month
    3. Period of Engagement: 6months
    4. Chain of Command: Besides the supervisor, you will be directly reporting to the branch manager.

    You will be working as an underwriter.

    It is my hope and prayer that you will work to your level best to improve the efficiency and performance of this company. Congratulations and best wishes.

    Yours faithfully





    I accept the above terms and conditions

    Name………………………………… Sign………………………Date………..

    Internship Appointment Letter Templates

    Sample Intern Appointment Letter

    This is an acceptance letter from the company or institution. It is written after an application letter from the student and serves as feedback that the offer was accepted. It is meant to help the student polish up his or her researching skills or to help him add knowledge to his course.

    Sample Intern Appointment Letter


    Sample Volunteer Internship Appointment Letter

    It is a confirmation letter from an institution or company that an application written by a student was accepted. It is written after a student requests a chance to gain experience on a given course. It is meant to help the student know the criteria or qualifications needed before winning the internship offer.

    Volunteer Internship Appointment Letter Template


    Sample Internship Appointment Letter

    Such a document is written as feedback to an application by the student. The student may have written requesting an internship from a given institution. It is meant to give the student an overview of what he might expect within the period of internship. It also gives the student the chance to learn more about his or her course.

    Sample Internship Appointment Letter


    Unpaid Intern Appointment Letter Template

    This is meant to congratulate the student for passing an interview. It can also be written to accept an internship application from the student. The purpose of the letter is to welcome the student to an institution more so to gain knowledge than to earn.

    Unpaid Intern Appointment Letter Template


    Reasons to Use an Internship Appointment Letter

    An internship appointment letter is a crucial resource for any internship program. Businesses and organizations that offer the ability to learn and gain experience need to provide those learning from them with documentation for a variety of reasons but not least is so that a potentially valuable candidate does not make alternate arrangements or taking another internship, costing you time and money in selecting a new candidate.

    Internship programs can be a great resource for a thriving company but they are not something that many businesses can afford to spend a lot of time and money on administrating, and that is where a great sample comes in handy. Rather than spending valuable time fine-tuning your appointment letter to successful candidates using a tried and tested format derived from a quality sample can make the task quick and painless.

    Internship Offer Letter

    An Internship offer letter is an official letter giving information to an individual about their selection for an internship position. This position can be paid or unpaid in that particular company offering an internship letter to the candidate.

    How to Write and Format an Internship Offer Letter

    In order to write and format an Internship offer letter, it is important to keep the following points in mind:

    Introduce yourself and the Company: When writing the internship offer letter to the potential candidate, it would be wise to mention yourself and the company details. Let the employee know about the company in a comprehensive manner.

    Appreciate Candidate Abilities: It would be wise to let the candidate know why you are selecting them for the position. It can appreciate the candidate.

    Offer a Paid/Free Internship: It would be wise to mention in the letter whether the internship offered is free or paid. Mention the details for both but be concise.

    Mention Hours and Days: Let the candidate know the expected hours and days. It is important to provide the necessary information so they would know what is expected.

    Mention Job Title and Job Description: Do not forget to mention the job title and the job description. It would be wise to let the candidate know about what the role demands from them. It can give them an idea of what the job would actually be like and who they would need to report if necessary.

    Provide a Date of Meeting: Give information on the date of the meeting. It would be wise to include the details in the letter as per the requirement of the company. Every job and company would be different.

    Format Accordingly: In order to find the correct format for the internship offer letter, it would be wise to follow the templates. There are many templates available online and it can help to choose the correct format. A company might be following a certain format and it is important to follow that accordingly.

    Sample Internship Offer Letter

    Given below is a sample offer internship letter, which can give an idea on how to write the content:

    Dear ABC,

    I am pleased to inform your acceptance of an internship position as Content Writer at XYZ Limited. Your first day of joining will be 31 October 2018. In addition, to writing meaningful content for our website, you will be writing blogs for our website as well.

    As an intern, you are not an employee of the company. You will be paid $500 at the end of this internship program. During the internship, you will have access to the company’s clients and confidential information. You will not share this information with anyone outside the company and not use it for your benefit. On the completion of the internship program, you will return the equipment, property, and all the documents of the company.

    Congratulations on the internship!

    Best Wishes,

    Internship Offer Letter Templates

    Given below are few templates, which can give an idea about the format as well:


    Name of Candidate

    Address of Candidate

    Dear (Name of Candidate),

    I am pleased to inform your acceptance of an internship position as (Insert Job Title here) in (Insert the name of the department here) at an hourly wage of (insert rate here). Your first day of joining will be (Insert date here). In addition to your duties outlined in the interview, you will report to your supervisor, (insert name of supervisor here).

    As an intern, you are not the company’s employee; and therefore, will not receive health and compensation benefits. (Mention other things the candidate is not entitled to receive and if they are not paid, mention that as well instead of mentioning hourly rate in the beginning, mention benefits that they would receive in accordance with the company’s policy). You understand that participating in the internship program is not an offer of employment.

    During your internship, you will have access to the company’s clients and confidential information. You agree that you will keep all this information and client information strictly confidential and will not share it with anyone outside the company. You will not use it for your own benefits and on completion of the internship; you will return documents, equipment, and all property of the company.

    Congratulations on the Internship.

    Best Regards,
    Signature of the HR Representative

    Sample Employer Internship Offer Letter

    The purpose of the letter is to inform the student that he or she has been picked among those who had applied for the internship. It is meant to inform the student when he or she should be commencing the internship. Such a letter can be written if the company or institution had called out for an interview.

    Sample Employer Internship Offer Letter


    Internship Confirmation Letter Sample

    This kind of letter is written after an interview meant to qualify students for an internship. It is written to recommend the student for exemplary performance and to notify him or her that a chance is available. It can also apply in a situation where the student had applied for the internship by sending his or her qualifications.

    Internship Confirmation Letter Sample


    Company Internship Offer Letter Format

    This letter is written to a student taking a given course, which its skills are required by the company. The company writes to several students or certain students taking the required course. It is meant to give the student more expertise concerning the course. The company will write this letter expecting positive feedback from the class.

    Company Internship Offer Letter Format


    Tips for Writing an Internship Offer or Appointment Letter:

    Do: Let the candidate know that they have been successful on the basis of their merits.

    Don’t: Disparage other candidates in your correspondence, whilst the successful candidate was likely superior, commenting on the potential incompetencies of other candidates is very unprofessional.

    Do: Present your appointment letter in a way that is both appealing and professional.

    Don’t: Clutter your letter with unnecessary graphics or information, stick to the relevant information for the sake of clarity.

    Do: Give your new intern a point of contact within the organization.

    Don’t: Give your new intern the contact details of anyone within the organization not associated with the internship program.

    About This Article

    Geoffrey Scott
    Authored by:
    Executive Resume & Cover Letter Writing, CVs, Essays
    Geoffrey Scott, a seasoned professional since 2004, is renowned for his expertise in resume writing, and has been guiding individuals as a Career Counselor since 2006. His unique insight into the hiring process stems from his background in HR Management. With close ties to recruiters and hiring managers, Geoffrey has unparalleled knowledge about what makes a candidate stand out. He specializes in mid-career to C-suite level profiles, ensuring each resume highlights leadership, tools, and results. Additionally, he offers extensive expertise in rewriting academic CVs.

    Was this helpful?

    Great! Tell us more about your experience

    Not Up to Par? Help Us Fix It!

    Keep Reading

    Thank You for Your Feedback!

    Your Voice, Our Progress. Your feedback matters a lot to us.