Pro Forma Invoice Template – Pro forma invoices help to decrease any confusion that may occur when a buyer makes a transaction with a seller. When a buyer purchases goods or services, the seller sends an abridged invoice called pro forma invoices. This is an advanced invoice or an estimate that is received before orders are shipped or services are rendered.
Pro forma invoices convey information such as the kind of goods purchased, the quality of the goods, their value, their weight, and any transportation charges that may occur.
This invoice does not include a demand or a request for payment. Since you have a pro forma invoice template, you can end your invoice with your company slogan if you desire. Your pro forma invoice template, should include the phrase “This is not a VAT invoice”. All of the pro forma invoice templates are created in Microsoft® Word and Excel®. They are easy to customize and modify. You can print them when needed.
Why Do You Need a Pro Forma Invoice?
When you use your pro forma invoice, you are documenting a sale for goods and services. If you provide a service for people, you can your pro forma invoice template to give a quote. Most businesses such as mechanic shops, plumbers, car dealerships, graphic design, and other businesses provide a quote or estimate so their potential clients can review the charges. Sometimes, the quote is more than the actual price, and sometimes, it is less. A customer can compare the pro forma invoice with the actual invoice once services are rendered to see where the differences lie.
A pro forma invoice makes sure everyone is on the same page when it comes to cost. This invoice also helps the customer commit to the order. This is important when a custom good or product is being made. A seller needs confirmation before starting on the order.