A commercial invoice is a legal supplier to customer document. that clearly describes the goods and the amount payable by the customer.
Commercial invoice contents and format
It starts with the heading, which would be a commercial invoice. It is written in the top middle of the page.
2. Sellers details
This is the seller’s personal details, which include the name, phone number, address, email address, and country.
3. Buyer’s details
This is the buyer’s personal details, which include the name, phone number, address, email address, and country.
4. Invoice number
This is a unique number assigned for each and every invoice. This helps in tracking a specific transaction.
5. Customer reference number
This is a number that ensures that the right recipient gets his/her goods.
This was the date when the commercial invoice was issued.
7. Goods description
This is a detailed description of the goods; it includes weight, quantity, price, among others.
8. Shipment details
This applies to goods being shipped. It includes the country of origin and destination, means and route of shipping, among other details relevant to shipping.
9. Terms of payment
This includes the terms governing the transaction, the payment due date, mode of payment, currency, among others.
The seller closes the document by signing.
11. Invoice number
It is a unique sequential code assigned to invoices to ensure that transactions are properly documented for accounting and tax purposes. Being a unique code also eliminates the chances of shipment of a package to the wrong recipient.
12. Invoice Date
It is a date marked, representing the date of purchase of goods or services. Dates are useful in turns of stock taking for as they help keep track of how the stock moves.
13. Order Number
This is the total number of goods ordered by a customer.
14. Total Sale Amount
This is the total worth of all goods sold through the invoice. It helps the customer to know the amount of money he/she is going to pay for the shipment.
This is the type of currency used for the payment of the goods to be delivered. It’s always important to note the currency to avoid inconveniences when it comes to different exchange rates between different countries.
16. Payment Instruction/ method
This is an instruction from the seller to the customer on the method preferred for payment of goods or services.
Free Invoice Templates
Blank Commercial Invoice for Excel®
Blank Commercial Invoice Template
Commercial Invoice Format
Commercial Invoice Template
Sample Commercial Invoice
Difference Between Commercial Invoice and Packing List
A packing list is a document written by the supplier to the receiver of the goods. It’s normally packed with the goods or outside and consists of the list of goods packed, nature of the goods, weight, and date of shipment. On the other hand, a commercial invoice is a document written by the supplier to the receiver of the goods, consisting of the goods’ details, price of each item, invoice number, and order date.
The purpose of a packing list is to help the person receiving the goods to identify the items during unpacking and also comes in aid in a case where there is need to clear with the government agents during transport customs, while a commercial invoice is a non-negotiable document that demands settlement of accounts within the payment terms written on it.
For the packing list, its significance ends after the goods have been received and checked, whereas, with the commercial invoice, it has to be kept by both the seller and the buyer for record-keeping and for tax purposes.
A commercial invoice is tied to the financial component of the transactions of goods, while the packing list only contains actual materials and products.