How to Write an Employee Work Statement (14 Examples)

Probably you have hired employees to perform specific tasks in your organization. To ensure that your employees fulfill those duties as per your expectations, you need to know the exact responsibilities of your employees. This is why an employee work statement is useful. It is a document that states the tasks an employee is supposed to perform every day, and for an extended period. An employee work statement is not the same as employee job descriptions. A job description gives an outline of the overall work an employee is supposed to undertake whereas the work statement gives detailed duties and responsibilities of an employee.

Employee Statement Examples

Corporate Employee Benefits Statement Example

Employee Confidentiality Statement Example

Employee Conflicts Disclosure Example

Employee Counseling Statement Example

Employee Earning Statement Example

Employee Financial Disclosure Example

Employee Health Statement Example

Employee Medical Statement Example

Employee Safety Policy Statement Example

Employee Training and Development Statement Example

Employee Value Proposition Statement Example

How to Write (What to Include)

This statement ought to be well-written and professional. Here is a simple way of writing the  work statement:

• Outline employee’s duties and responsibilities before you hire: When you know the tasks the employees are expected to perform, writing a work statement will be easier. You should know the exact duties the employees will be expected to complete on a daily basis, and the period you’ll engage them.

• Specify the daily tasks and duties you expect your employees to complete: Ensure that your statement is as accurate and specific as possible. For instance, if you are hiring a salesperson, you may state the number of potential new customers the salesperson is expected to meet daily.

• List all the duties and responsibilities an employee will be expected to perform: Be sure to list all the duties you expect your employees to perform, but always leave a room for additional jobs. The economy is dynamic and keeps changing and so is your business. Such changes may require you to be more aggressive. It is advisable to ensure that your employee statement gives you the freedom to make changes or increase roles as you may deem fit for your business.

• Make it mandatory for your employees to sign the statement: You’ll also be required to sign the statement after the employees signs it. It ensures that you have a written agreement with your employees that they understand their duties and responsibilities.

Contents of a Professional Employee Work Statement

Some of the contents of a professional Employee Work Statement that an employer should include are:

• The Name of the Employer and that of the employee.
• All the duties and responsibilities of the employee.
• Payment terms of the employee.
• Hours of work and the duration of engagement with the employee.
• The employees’ workstation.

Those are some of the contents of a professional work statement. The employer is at liberty to add more depending on the nature of his business.

When you hire employees to work on specific tasks, you expect them to fulfill their duties and responsibilities. However, this may not be possible for the employee if they do not know what they actually are. Hence the reason for the statements. These documents are essential as they help spell out exactly what each employee has been tasked to do, the jobs they are expected to complete daily, and any long-term goals that you have hired them for. Make sure to follow the guide provided above and the link to the samples to help you come up with an effective statement that will help you run your business smoothly.  

About This Article

Authored by:

Shannon O'Brien

Career and Life Strategy Consulting, Workshops, E-learning

Shannon O'Brien, the visionary Founder and Principal Advisor of Whole U., has positioned her Boston-based consultancy as a beacon for those seeking purpose and balance in their careers and lives. Whole U. offers a spectrum of services, from individualized advising to immersive workshops and e-learning platforms, all designed to empower individuals to chase their true calling and cultivate a harmonious life. Recognized for her unparalleled expertise, Shannon has been honored as both the #1 Career Coach and Life Coach in Boston by Yelp users. Her insights and contributions have been spotlighted on platforms like Boston.com, Boldfacers, and the UR Business Network. Cementing her authority in the field, Shannon holds a Master's degree in Technology, Innovation, & Education from the prestigious Harvard University.