During silent auction the bids are recorded on a paper sheet which is kept either next or before the item. At the auction predetermined end, the bidder who is highest listed wins that certain item. This type of auction mostly happens in charity events where there are multiple items for auctioning simultaneously with a common closing time. It is referred to as silent auction since no auctioneer sells their own individual items. At such charity auctions, the bid sheets always have an amount quoted which is fixed, bid increments which are predetermined as well as a guaranteed bid which is the amount working closely like buy now cash. Most non-profit events have moved to silent auction some organizations like a stand-alone occasion and others as a method of maximizing output from already started fundraising event.
Silent Auction Bid Sheet Templates
How Silent Auction Bid Sheets Work
Silent auction differs from the known traditional auctioning. The attendees of the event have no idea of current highest bid whereby an auctioneer could be present but not mentioning the highest bid at all after the bidders bid. Bidding in this form of auctioning id done on sheets called silent auction bid sheets placed on tables and also gives you the chance of bidding on many items at a go. After everyone present bids, the bids which you wrote are then examined to determine the person who placed highest bid for every item in the list then the person pays for the item.
Basics in Silent Auction
The bidding happens silently whereby every bid is noted down on the silent auction bid sheet dedicated for a specific auctioned item or category of item. Other cases supply each guest with own clipboard featuring all auction items which are listed for it giving the guest the chance to make a choice of the item to bid on to pay highest amount for the item of interest. When individual clipboards are used, the attendees do not get to know of bided amounts. If the bidding is to be done by writing on a shared silent auction sheet, the attendees are first given numbers such that bidders do not see competitors’ names but rather numbers. Such at times results in very high bids since you cannot determine whose bid is highest just from the number displayed.
Silent Auction Sheet Templates
Fundraising is Fun When it Comes to Silent Auction
Among the commonly used events, silent auction is mostly used for fundraising events as well as live auctioneers or charity dinner events. This form of auctioning does not involve any noise like the live auctions do and hence its ideal to use in formal events like dinner. The auctioneer is also not given attention all through since guests place their bids at their own pleasure till the finishing time for placing bids is announced.
Winning in a Silent Auction
Since silent auction mostly used as a way of raising funds, the success of the best bidder is determined through bids above the market value of item under bid. In case the auctioneers offer so many items and the attendees turn out in low numbers a chance of some items going without single bids is high. Providing not less than one item for two attendees of the silent auction helps in guaranteeing competitive and interest bidding.
Bid Sheet Formats
How Do Auctioneers in Silent Auction Keep Attendees’ Attention?
Since there is no live announcement of bids, the auctioneer uses a microphone in the background to inform the guests that certain item bidding or some items is to end at a given time. The auctioneer reminds attendees severally. Events with multiple times to bid tend to close different item categories or sections at a sequence starting with items valued lowest. The items quoted with high value are closed last at the auction end.
Things to Double Check in a Bid Sheet
When placing a bid and especially for silent auctions where the bids of choice are written on a sheet requires you to be very keen. There are somethings to cross-check and such include:
- The items or projects you are just about to place a bid sheet on.
- Check whether you have filled the sheet completely including all documents and forms to avoid rejection of your bid. Arithmetic errors which you might have made.
- The pricing of different items on Bid Sheet
Basic Contents of a Silent Auction Bid Sheet
- Name of organization:
- Item Value:
- Item Name:
- Item Image:
- Item Description:
- Serial No.
- Bidder’s Name:
- Bid Amount: