An invoice is a list of items/goods provided or services provided by the seller or service provider to the customer, indicating the amount payable for each product or service and the total payable amount. An invoice is a document that does not only ask for payment and generating receipts but also a tool for keeping records and communicating with your customers. Having a personal invoice design is a good thing as an individual will create one that will serve all the purposes in the best and easy way that is easily understood by both the seller and the buyer.
Contents of an invoice
1. Date
This is the date when the invoice is written. This helps at informing the customer when the invoice was written. An invoice also may consist of the date when the payment is due. This prevents late payment.
2. Customer details
These are personal customer details. They include the name, phone number, address, and email address. When using accounting software, only the email address is required, but it is good to have the physical address.
3. Seller details
These include the name of the business, the phone number, email address, and the address.
4. Item description
This is the itemized billing section. The detailed description of each and every good or service provided should be indicated, including the price and quantity.
5. Terms of payment
This is the last part of an invoice. It indicates when the bill should be paid and the mode of payment accepted by the seller.
Benefits of a Personalized Invoice Template
Brand Your Invoice: At the top of the blank invoice template, there is room for your company’s logo and name.
Provide Vital Information: You can also put the address and the salesperson’s name on the invoice. All of this information comes in handy when your customer needs to make an inquiry.
No Confusion: The invoice can contain a list of items or services purchased, the cost of those services and the total price. If there are any special notes, they will also be included in this section. This itemize list can also be used as a reference.
Professional Paper Work: Invoices help you to keep your company professional. They are also another source of record keeping. You can use an invoice to keep track of your inventory or the number of sales you have. A blank invoice template also allows you to make a few changes to customize the document to your liking. If you would like a section that contains the product orders and a section that contains services, it can be done using a modified blank invoice template.
Convenient For You: Your invoice can be modified in Microsoft Word. Not only can you make the changes any time you want to do so, but you can also print out or email an invoice when needed. This beats the generic invoice pads that office supply stores sell. They cannot be personalized and if you run out, you have to make a trip to the store to get more. A blank invoice template only requires a trip to your printer.
Free Invoice Templates
Blank Invoice Template 01
Editable Blank Invoice Template 02
Blank Invoice Template 03
You can download a blank invoice template online for free. Within minutes, you can have a professional customize the invoice to help your business excel.
The difference between Invoice and Bill
An invoice is sometimes referred to as a bill, but there is a difference between an invoice and a bill. An invoice is a document requesting for payment and consisting of itemized goods or services that were provided by the seller, or those that are being delivered by the seller together with the invoice. In simple terms, an invoice is a document given by the seller requesting immediate payment of goods or past uncleared payment.
A bill is also a document given by the seller to the buyer requesting immediate payment of goods and services that have just been provided. Usually, at the customer’s standpoint.
