Bookkeepers are some of the most valuable people in an organization setup. When drafting your bookkeeper cover letter, make sure it portrays you as a reliable person with a successful history in bookkeeping to get that job. Putting together a great bookkeeper cover letter is a significant step in getting an interview with your potential employer, but it can be tough to know what to include and how to format your cover letter. However, just like any other typical professional cover letter, your bookkeeping cover letter should be precise and professional.
A well-drafted bookkeeper cover letter must show that you understand the daily duties and responsibilities of the job, which include keeping accurate and updated accounting records, keying daily receipts into the company books, and reporting vital accounting data to government entities or company owners. Your letter should portray a command of corporate accounting and an understanding of government filings. When you include information on your cover letter, ensure that it is specific to the size and number of companies you have worked for, as this information is very important to hiring managers. It also increases your chances of getting the job.
The following is a step-by-step guide on how to write a great cover letter that lets you stand out before your potential employer.
Bookkeeper Cover Letter Templates
How to Write a Bookkeeper Cover Letter
- Write your full name and include your contact information at the topmost part of your cover letter. Include your email address, phone number, and official address
- Begin the cover letter by courteously addressing the recipient/hiring manager by their name and official title
- In your introductory paragraph, mention where you heard or found the job posting and express genuine interest in the position. If you were referred by someone who works for the company or who is recognized by your employer, mention their name.
- Use your first paragraph to describe why you would be the best fit for the organization as their bookkeeper. Add your most relevant skills and academic qualifications that make you the perfect fit for the position.
- In another paragraph, discuss your experiences, testimonials, and achievements related to this opening. Where necessary, back up this information with proven facts and evidence.
- Use your closing paragraph to thank the reader for considering your application and show your interest in discussing the position in more detail. You can also summarize your relevant experience, skills, and qualifications that will make you an asset to the organization.
- End the cover letter with an official sign-off followed by your full name.
- Ensure that your cover letter is single-page or less in length
- Proofread your letter to check for grammatical mistakes and punctuation errors.
When writing a cover letter, be it a bookkeeping cover letter or any other professional cover letter,keep in mind these four key questions to help you write a successful cover letter that will get you hired:
Why do you want to work for that organization? What interests you about the company?
Here, tell the reader about how your skills and personality match with what they do or what they believe in.
Why are you a perfect fit for this position and the company?
Talk about how your real-life experiences, skills, and past work meet the requirements of their job description.
How do you personalize the letter?
Customize your bookkeeper’s cover letter to the job you are applying for. Address the letter to the right recipient by name and title. If you do not know who will be reading or receiving it, address it as “To the Hiring Manager” or “To the Hiring Committee.” Avoid the “Dear Sir/Madam” salutation tags.
Have you proofread your cover letter?
Most employers prefer to hire people who are keen and attentive to detail. Therefore, proofreading your letter to correct any grammar or spelling mistakes before sending out your cover letter allows you to show them this important skill.
Sample Bookkeeper Cover Letters
In this section, two sample cover letters for a bookkeeper position are provided, offering a practical reference for you to present your qualifications and experiences effectively.
Sample 1
Dear Ms. Johnson,
I am writing to express my strong interest in the bookkeeper position at ABC Industries, as advertised on LinkedIn. After researching your organization’s commitment to financial excellence and witnessing the impressive reputation you have built in the industry, I am excited about the opportunity to contribute to your continued success.
Relevant Skills:
- Proficiency in accounting software, including QuickBooks and Excel.
- Strong attention to detail and precision in financial reporting.
- Proven expertise in managing financial records and transactions.
- Successful history of identifying and rectifying discrepancies.
- Academic background in accounting.
In my previous role as a bookkeeper at XYZ Corporation, I successfully managed accounts payable and receivable, reconciled bank statements, and prepared monthly financial reports, resulting in a 20% reduction in errors and improved financial transparency. My ability to streamline processes and implement cost-saving measures significantly contributed to the financial stability of my former employer.
I was referred to this position by Michael Williams, a trusted colleague who is well-acquainted with your company’s values and operations. Their endorsement of ABC Industries’ commitment to professionalism and integrity aligns perfectly with my values, making me even more enthusiastic about the possibility of joining your team.
I am confident that my skills, experience, and dedication to maintaining meticulous financial records align with the requirements for this position at ABC Industries. I am eager to discuss how I can contribute to your organization’s continued success in more detail.
Thank you for considering my application. I look forward to the opportunity for an interview to further discuss my qualifications and how I can make a positive impact as your bookkeeper. Please feel free to contact me at (555) 123-4567 or john.smith@email.com.
Sincerely,
John Smith
sample 2
Dear Mr. Turner,
I am writing to express my enthusiastic interest in the bookkeeper position at XYZ Financial Services, which I discovered through Indeed. The reputation of XYZ Financial Services for excellence in financial management, as well as its commitment to innovation, has drawn my attention, and I am eager to contribute my skills and experience to your dynamic team.
As an accomplished bookkeeper with a strong educational background in accounting, I bring a wealth of experience in managing financial records and transactions. My proficiency in accounting software, including QuickBooks and Excel, enables me to maintain accurate financial data and perform complex reconciliations with ease. My dedication to precision, combined with my problem-solving skills, positions me as a dependable resource for ensuring the financial stability of XYZ Financial Services.
In my previous role at LMN Investments, I successfully oversaw all aspects of bookkeeping, including accounts payable and receivable, payroll processing, and financial reporting. I take pride in having streamlined financial processes, resulting in significant time and cost savings while maintaining impeccable accuracy and compliance. My ability to identify areas for improvement and implement effective solutions led to a 15% increase in operational efficiency.
I am confident that my qualifications align perfectly with the requirements for the bookkeeper position at XYZ Financial Services, and I am excited about the opportunity to discuss how my expertise can contribute to your ongoing success.
Thank you for considering my application. I am looking forward to the possibility of discussing my qualifications and potential contributions in more detail during an interview. You can reach me at (555) 987-6543 or maria.rodriguez@email.com.
Sincerely,
Maria Rodriguez
Key Takeaways
Analyzing the two sample letters provides insights into what makes them effective guides for someone looking to write a similar cover letter. Here’s a consolidated analysis of why reviewing them can help someone draft an effective letter
- Both letters begin with a strong expression of interest in the respective companies, creating an immediate connection with the reader.
- The writers effectively highlight skills and qualifications relevant to the bookkeeper position, such as software proficiency and educational background.
- Specific accomplishments are quantified by the writers in both letters, adding credibility and demonstrating past success.
- The first letter mentions a referral, while the second conveys enthusiasm, adding a personal touch to the applications.
- Both letters conclude professionally, inviting further discussion in interviews and providing contact information.
In summary, these letters are strong because of their engaging openings, clear qualification presentation, quantifiable achievements, and professional closings, making them effective guides for crafting bookkeeper cover letters.
Tips for Writing the Perfect Bookkeeper Cover Letter
As a bookkeeper, your prowess lies in mathematical calculations and database management. You can make sense of the most complex data sets, but complicated grammar rules are probably not your expertise. To get that fancy bookkeeper job that you have been looking for, you will need an impressive cover letter paired with a great resume to get you through the door for an interview.
The following cover letter tips will be very beneficial to you:
Tailor your cover letter to the specific company
Editing that one application letter that you previously used for another job seems quite easy, but a lack of customization will most likely result in fewer interview invitations. Therefore, it is very important that you tailor your application to the specific company and position.
Find out the company’s mission, culture, values, future goals, and the products/services offered before you begin writing your cover letter. Additionally, consider whether your experience, skills, and values match with the company. A company’s information may be found in the following sources
- Social media pages
- The media
- Stack share
- Glassdoor
- Company’s annual report
Write about your soft skills
As a bookkeeper, it is crucial to include your hard skills, such as Microsoft Office Suite and Quickbooks accounting software, in your cover letter, but that does not mean that you should exclude your soft skills.
Soft skills are character traits or interpersonal aptitudes that affect your ability to work effectively and interact with others. As a bookkeeper, some of the soft skills that you may include in your cover letter are:
- Communication skills
- Teamwork
- Coordination
- Leadership skills
- Reliability
Your cover letter should include your soft skills and how they will contribute to your position’s performance.
Finish your cover letter with a strong call to action
You have already crafted a professional cover letter that highlights your skills and how you will help the organization achieve its goals. The last step is to write an appealing call to action that prompts the hiring manager to invite you for an interview. You can finish off strong by using these two techniques:
- Appreciate the hiring team or manager for taking their time and attention to read your application
- Courteously request an invitation for an interview
Related: Accountant Cover Letter Examples
Frequently Asked Questions
A bookkeeper’s job description includes the following:
• Conducting daily banking activities;
• Processing payments;
• Producing financial reports;
• Merging reports to third-party records, for example, bank statements
• Attention to details;
• Integrity and transparency;
• Tech-savviness
• Time management skills;
• Interpersonal skills;
• Transparency and integrity;
• Organizational skills;
• A way with numbers
NO. with the right knowledge and circumstances, bookkeeping can be as easy as classifying things properly.
Generally, the bookkeeper’s role is to oversee an organization’s financial data and compliance by keeping accurate books on accounts payable and receivable, daily financial entries and reconciliations, and payroll. Bookkeepers perform daily accounting duties such as monthly financial reporting, record payments, adjustments, and general ledger entries.
The major takeaways include;
• Carefully go through the job description and highlight the bookkeeper qualities that are listed there
• Mention a bookkeeper resume objective immediately below your contact information
• Avoid listing only your bookkeeper skills as outlined in the job description. Add a couple of items that the hiring manager didn’t ask for.
• Include other sections to your bookkeeping resume that indicate you fit the job perfectly.
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