Clerks generally work in office settings to keep records, accounts, and undertake other daily administrative duties. If you love working in a proper clerical office setting, you have to know how to write a great clerical cover letter that highlights your most notable strengths and capabilities.
A clerical cover letter, just like any other cover letter, aims at introducing you to your potential employer, and it may increase or break your chances of getting the job you aspire to have. While drafting your clerical cover letter, ensure that you match your knowledge, skills and abilities to the position that you are applying for. Talk about what you are good at specifically and demonstrate how competent you are to your employer in the cover letter.
What is a Cover Letter?
A cover letter is a single-page document, usually sent with a resume to provide a job seeker’s work history, professional skills, experience in a given position and personal interest in applying for a job. A cover letter is also known as an application letter or a covering letter.
One major significance of a cover letter is to develop on the achievements highlighted in your resume, showcase your personality and explain why are the best candidate for the specific position and the company at large. Your cover letter and your resume help recruiters and hiring personnel screen job applications.
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The four types of cover letter
There are four types of cover letters. Suppose you are about to start your job searching process, you need to first understand the four categories of a cover letter, when to use ea
Each type of the cover letter and what is included in each one of them.
Application cover letter
An application cover letter is written to apply for a specific job. The letter is usually sent to the hiring manager alongside a resume as part of the application package. Sometimes, it may be the email to which the resume is attached. Although some recruitment bodies and professionals argue that the application cover letter is irrelevant, some expect it. Therefore, unless asked to skip it, make sure you draft a strong covering letter that will verbalize your experience cleverly. The application cover letter should tell a compelling story about your passion and personal interest in applying for the job. It should also strongly bring out your strengths and abilities and why you are the best fit for the job.
Prospecting cover letter
Similar to the application cover letter, a prospecting cover letter is written by a job seeker to an organization of choice or interest. However, a prospecting cover letter is generally written to inquire about open job positions. It is not a response to a specific job posting. While writing the letter, you will want to make certain connections and show your background information about the given company to stand out. Whether or not the company has open positions at that given time, they will add you to their talent management; thus, you will always hear about open positions first. Prospecting cover letters are also used to reach out to recruiters who are working for several clients.
Networking cover letter
A job seeker writes a networking cover letter to former colleagues, friends, mentors, and other company contacts. Unlike other typical cover letters, it is not addressed to a company. It tends to be very casual and short. A networking cover letter informs the recipient of the person’s job status in the job searching process and asks them for help in their job hunt. The letter generally puts you out there by asking for job search advice or open position referrals.
The “Non-Cover Letter” cover letter
This type of letter serves as an introduction to your resume. It is usually brief but professional. The “non-cover letter” a cover letter is perfect to use when the employer is not asking for a formal cover letter in the job posting.
This type of cover letter does not have a specific writing format, but it should contain these elements;
- A formal greeting
- A simple and concise body explaining your experience and interest in the given organization
- A closing with reference to relevant attachments, e.g., resume, samples, portfolio, among others.
The Importance of a Good Cover Letter When Applying for a Job
Other than working as a thorough introduction, there are other reasons why you may want to draft a cover letter including:
Making a great first impression: A well-crafted cover letter is a great way to make yourself stand out and end up being considered as a strong candidate for the position. By drafting a great cover letter, you can easily capture the hiring manager’s attention and increase your chances of getting an interview with them.
Showing that you are the best fit: A cover letter is a great way to showcase how your unique skills, experiences, and qualifications align with the job description. It is your chance to show the employer what you are bringing to the table and how you are different from other applicants.
Showing your personality: The words you use in your cover letter can help express your personality in a way that your CV cannot. Your cover letter’s tone can give the hiring manager a glimpse into your personality, which can help them determine if you fit with the company’s culture.
Key Elements of a Clerk Job Cover Letter
Here are key elements that should be included in any clerk job cover letter:
Your Personal details: These include your name, address, email address, phone number, and any other relevant detail.
The hiring manager’s name: If you have the hiring manager’s name, make sure to include it. If you don’t, you can use the generic “To Whom It May Concern” though not recommended. You can always find the hiring manager’s name in the advert, website or by calling the organization.
Where you saw the vacancy advert: It is important to mention where you saw the vacancy advertisement, some of the common places where you can find adverts include, company website, television advertisements, magazines, blogs, etc.
Why you are suitable for the job: Tell the hiring manager why you believe, you are the best candidate for the position. Sell yourself but don’t overdo it. Mention some of the qualifications that you have that make you qualified for the position. You can always refer to the job advert to find out what they are looking for and mention what you have that goes with what they want.
What you can do for the company: When writing the letter, it is important not to base it too much on yourself but rather what you are bringing to the company. The employer would want to know what you can bring so as to gauge whether you are the right candidate for the position.
Closing Statement: Thank the potential employer/hiring manager for taking their time to read and consider your application. Also, invite them to review your resume.
Industry Specific Skills to Include in your Clerical Cover Letter
If you are looking to apply for a clerical position at any organization, there are various skills that you must possess, including:
- Effective organization capabilities
- High-level concentration
- Keyboarding, Computing, and Switchboard
- Reading, writing and research skills
- Interpersonal skills
- Effective communication skills
- Organizational skills
- Attentiveness to details
- Your ability to work under limited or no supervision
- Teamwork and synergies
Note: When drafting your cover letter, go through the job advert and pinpoint some of the industry-specific skills that they are looking for that you possess and include them.
Sample Cover Letters for Clerk Jobs
Accounting clerk cover letter sample
432 Rail Road
January 10, 20xx
Dear Mr. Stephens,
I have a great ability to support any accounting operations by keeping the financial engine of any organization running.
I am writing to inform you that I would like to be considered for your Accounting Clerk position which was advertised on your website www.abcltd.net. I am excited about the possibility of working with you. I believe that this job can help me grow both personally and professionally.
I believe that I have the experience, skills and qualifications that you are looking for in a candidate, namely; Credit control, Administrative work, and Investment banking. Some of the skills that I have include, but are not limited to; general office duties, tax reconciliation, and using banking software systems.
I am ready and available to tackle big and small projects. I bring energy and passion to everything that I do. I believe that given a chance to work with your company, you will find me to be someone who can be able to hit the ground running and influence your company positively.
I would be grateful to have a one-on-one meeting with you to discuss more the position. Please feel free to contact any time of the day via phone or email should you feel that I am the ideal contender for the job. Attached is my resume for your consideration.
Clerk job cover letter sample
[Your Contact info]
432 Township Avenue
(878) 77xx xxxx xx
[Employer’s Contact info]
Mr. Willis Tom
5425 Valley Street
Miami, FL 54254
Dear Mr. Tom,
I am writing to this cover letter to apply for the position of the clerk that was advertised on your website. With a great track record of high-quality service, I believe that I can bring to your company acute attention to detail and unwavering ability to tackle any challenging tasks and deadlines.
I have been working as an office clerk for the past eight years at Linwood ltd. I was tasked with handling all office duties as dictated by the executive staff. This included things like emailing documents and taking proper dictation for scheduling appointments with other staff members. I also possess great communication skills, and I am efficient with every work assigned to me on time.
I would appreciate the chance to speak to you in person and learn more about the position. You can reach me at email@example.com or call me at (878) 773 xxxx xx. Thank you for your time and consideration.
Court clerk cover letter sample
xxxxx Spring Road
643 North Road
Application for a Court Clerk Position
I would like to herewith apply for the post of a clerk which I have seen advertised on your website, Ref no: 1423175
I have always had a great interest in Law from a tender age and wanted to follow my career in a law environment. I am very organized and have researched the role and looked into your organization; I understand that I will be required to prepare crucial documents for court, take them to and from the court as a runner, organize files, and schedule appointments with clients.
I believe that I have great administration skills, and I have vast experience in dealing with customers and feel that I will be able to handle anything that comes my way with much ease. In my previous role, I was responsible for ensuring that customers know the exact fees applicable to their court visits, and I was able to follow up on the payments by sending them invoices.
I am looking forward to working in a law company and learning the challenges that come along with it. I work well alone and also am a great team player. I feel that I am efficient and dedicated to any work that is assigned to me.
Enclosed is my resume for your consideration. Should you feel interested in my skills and have any further questions, please don’t hesitate to contact me anytime.
I am looking forward to hearing from you in due course.
(343) 37537 xxxxx
Data entry clerk cover letter sample
252 North Street
(375) 3635 xxxx xx
Human Resources Manager
121 Industrial Area
Dear Mrs. Patel
It is with profound honor and enthusiasm that I respond to your advert for a Data Entry Clerk. I am very confident that my skills, experience, and qualifications are a perfect match for the position advertised. I believe that I will be a great addition to your data entry team.
My work experience in various companies has duly prepared me to take on more responsibilities in any fast-paced environment. I have a typing speed of 60 words per minute with great accuracy, which I developed during my certificate course in Public Relations. Additionally, I am conversant with 10-key and Microsoft office applications such as Excel and Word. I also have a great ability to keep the keyed-in data private and confidential.
My enclosed CV contains more information regarding my skills, experiences, and academic qualifications.
I would love to get an opportunity to sit and discuss my suitability further. I look forward to hearing from you.
Thank you for taking your valuable time to read and consider my application.
Frequently Asked Questions
Regardless of whether you are employed or not, the process still remains the same when writing a cover letter. Simply include the elements listed above, and you are good to go.
Just make sure that you don’t tell the potential employer to contact you any time of the day since you are still committed to the other job. You can specify what time they should contact you if they will be having phone interviews
If you have no experience, don’t try to fool the employer by stating that you have some experience. Simply mention your skills and qualifications – It will be up to the employer to review your cover letter and CV and determine if they should hire you or not.
A cover letter is a great way to showcase to your potential employer your unique combination of skills and experiences and how they blend with the job requirements. A cover letter can increase your chances of getting a job. Therefore, it is important that you take your time and come up with a great cover letter for clerk job that will make you stand out from other candidates.