24+ Free Personal Bank Statement Templates (Word – Excel)

A Bank Statement or Account Statement is a document or report accessed from the bank by the customer.

A Bank Statement Template may vary from bank to bank. However, most financial institutions provide statements for their customers that have some particular general information. Suppose a customer wants to access their statement. In that case, the template will have all the information listed above under the title “What shows up on a Bank Statement?” and maybe include other details that are unique to their financial institution.

The template usually contains the account owner’s account number, statement period, and transactions. These transactions will appear chronologically.

The information on the statement template is helpful to the customer in many different ways, and that is why a customer needs to know what to expect from the template.


An account owner should also keep their filled-out template safe and secure.

It contains information regarding the account balance and activity, usually for one month. A bank is known as a depository, while individuals or companies are known as depositors on the template.

Some of the activities that customers will have in their statement templates include details of their deposits and withdrawals, details about their spending, identify any errors, and get alerted of any suspicious activities.

Free Templates

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    Importance of a Bank Statement

    The statements are of profound importance in the modern era. Modern man life is inextricably linked with a bank as all financial transactions are linked with a bank. However, day-to-day financial activities’ records cannot be kept individually. It is where the statements intervene, i.e., they keep a record of every transaction made in the account, typically for a month.

    Hence, it is important to have this statement, and here are some of the main benefits of it:

    Gauge your spending

    Since customers receive their statements every month, they will be able to review their monthly spending. It will help them change their bad money habits and learn to adapt and make better financial choices.

    Track your savings

    With this statement, a customer can keep track of their savings. Since they are aware of the account balance at the end of each month, they will know what to do as the month begins to save much more.

    See how much interest you’re earning

    The statement or template also highlights the interest a customer is getting from their financial institution.

    With interest being earned, a customer can increase their money in their account as an investment to increase their interest earnings.

    Monitor your account balance

    This alerts the customer when they need to deposit more funds to improve their account balance and avoid overdraft fees.

    Overdraft fees result from paying bills and ATM transactions when one’s bank account does not have the necessary funds.

    Identify fraud

    Since the statement highlights all the transactions related to that bank account, a customer can spot fraud and stop it before losing any more money.


    They might identify someone else using their debit card and contact their bank to stop those transactions.

    Catch banking errors

    At times banks might make mistakes that might cost the customer money. With the statement template, a customer can identify any banking errors like wrong charges or wrong deposits and communicate to the bank to change such errors. Such mistakes must be reported to the bank immediately in writing.

    Watch for mistakes

    The statement can also help you watch for mistakes from other areas of a customer’s life that need transactions from their bank account.


    Paying a $69 bill that was mistaken for $96 by the seller is a mistake that a bank customer can identify using the statement.

    It also helps the customer watch for any mistakes related to their bank-like discrepancies or duplicate charges.

    Apply for a loan

    Any loan giver will require the statement to prove how a customer is fairing financially. In addition, a customer will have to access the statement even when looking to take a mortgage.

    Rent an apartment

    Landlords and other rental agencies expect the statement from their soon-to-be tenant. The statement is usually part of the documents requested before the signing of the lease happens. It helps a landlord understand the tenant’s financial ability and decide whether they are fit based on the rental’s financial requirements like rents, security deposits, and other types of payments needed.

    Refinance your home

    When it comes to refinancing a home, an individual wants to take a new mortgage or loan in place of the old one with a new balance. For this to happen, a customer must access their statement since any financial institution will want to know the financial standing of the person seeking to refinance their home.

    File your tax return

    For accurate filing of tax returns, the statement is required. It keeps track of all the deposits and earnings made and proves that the individual has filed the correct tax returns.

    Maintain records

    A filled-out statement template is also another great way to maintain records about the customer’s finances and financial decisions. Customers can store their statements either digitally on a computer or in files.

    An account holder should store their statements for a minimum period of one year.


    If an account holder spots any mistakes in the statement, they have a period of 60 days or two months to dispute these errors for changes to be made. A bank customer shouldn’t check their bank account online if connected to public Wi-Fi. This will give room for potential hackers to access their bank accounts by getting their private information.

    How to Get a Bank Statement

    Since account owners can access their statements from their banks for different purposes, they can get these statements.

    In order to get one’s statement, a customer should first log into their bank account through the bank’s app or the bank’s website. If they do not have an online bank account, they will have to create one or call the bank’s customer service.

    Locate where the electronic statements are. They are usually housed under heading such as “services,” “bank statements,” or “e-statements.”

    After they locate the statements, they can choose the period they wish to access.

     Review statements online or download them as a PDF.

    An account owner should always save their statements in a safe place before closing the screen and logging out of the account for security reasons.


    The customer can choose to adjust the way they receive their statements by clicking “go paperless” while they are still logged in.

    Getting paper statements by mail

    The statements received online are usually sent automatically every month once a customer has a bank account. Therefore, they are always the same as what a customer will receive through the mail.

    For the customer to get paper statements, they need to log on to their bank account through the bank’s app on the bank’s website. Then, under headings like “account settings” and “services,” they will locate a place where they can request mailed statements. However, a customer should remember that mailing statements might cost them time, printing, and postage.

    If a customer is unsure about this process, they can always get help from the bank’s customer service by calling them using their debit card number.

    The Details on a Bank Statement

    The details found on the statement or template may vary from one financial institution to another. For customers with both their savings and checking accounts at the same bank, their account statements will have information for both accounts.

    This is a list of the general details that are usually found across the statements:

    • The customer’s account number
    • The home address of the account owner
    • The statement period
    • The bank’s customer service number
    • A section on how the customer can report errors or fraudulent activities
    • The account balance at the beginning of the period
    • Information regarding the deposits made such as the checks, direct deposits, any electronic transfers, all canceled checks, all canceled credits, and reimbursements or credits
    • Information regarding withdrawals is done, such as purchases, payments, electronic transfers, ATM withdrawals, auto payments, and any fees charged by the bank.
    • Any earned dividends and interests
    • The account balance at the end of the period

    How Long to Keep the Bank Statement

    Banks are required by the Bank Security Act to keep their customers’ bank statements for a period of up to 5 years, even after that customer has closed their bank account. Some banks usually keep these statements for even more than five years.

    Banks need to keep records of account statements for their customers. This is because an account owner may require their statement for divorce, loan application, litigation, or even tax audit.

    Online statements can only be accessed for free for a period of two years. Further than that, the customer must visit their financial institution to access their statements at a fee of $5 per statement. It is advisable for people to, therefore, access and save their statements for future use. If an account owner no longer needs the statements, they should be destroyed properly, like shredding them for security reasons.

    An account owner can also decide to download and save their statements in an encrypted folder for security purposes.

    Online and Paper Bank Statements

    An account holder can choose to either access an online or a paper-based statement. Banks allow their customers to receive the type of bank statement they want. An online statement is usually posted to the customer’s account, while a paper statement is sent to the account owner through the mail.

    The online statement is more convenient for most customers since some banks usually charge a certain amount for the paper-based account statement. In addition, while the paper statement is accessed through mail, the electronic statement is accessible from the customer’s online account.

    The customer is required to log into the account and click on the navigation item titled bank statements. These statements can be found under “Services” or “Account Information,” in case the option is not present on the navigation part. The account owner can review the statements for the month of their choosing once they locate them.

    There are also options of saving the statement(s) as a PDF or printing it out after locating it.

    The statement is essential for tax auditing, divorce proceedings, loan taking, and many other reasons. However, a customer should preclude themself from fabricating and using forged documents.

    It is illegal to use fake statements as it is considered a felony crime. In addition, it may lead to expensive lawsuits, fines, and even jail time in the end. Therefore, it is best for a customer only to use legal and authentic statements accessed from their bank for financial purposes.

    Frequently Asked Questions

    What Is the difference between a bank statement and a transaction history?

    Although both a bank statement and a transaction history display transactions for a given time, they differ. The statement presents transaction details of only one month and may leave out recent or pending transactions.
    On the other hand, transaction history reports all transactions in that bank account for a set period as chosen by the customer.

    Can anyone check my bank statement?

    No one can check your statement unless you have given them your account number. In addition, financial institutions such as banks never release information about your statement to any unknown third parties without your permission.

    About This Article

    Melissa King
    Authored by:
    Excel, Google Sheets, Automation Templates, Business Analysis, Business Operation Documents
    Melissa King stands as a leading expert in streamlining business processes through advanced tools and analytical prowers. With a deep mastery of Excel and Google Sheets, she specializes in crafting automation templates that enhance operational efficiency. Beyond her technical skills, Melissa's expertise extends to detailed business analysis, aiding organizations in making informed decisions. Additionally, her proficiency in creating comprehensive business operation documents ensures that businesses have clarity and structure in their workflows. With a keen eye for optimization and a passion for precision, Melissa King is a go-to professional for businesses aiming to elevate their operational standards.

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