How to Write a Strong Needs Statement for Grant Proposal

The quality of your needs statement when writing your grant proposal is very critical when you want to secure funding. A needs statement aims to persuade the potential funder that there is a significant need or demand in a community that your project will seek to address. There are essential elements that you need to capture the needs statement, and it’s helpful to put it at the beginning of your grant proposal. These will help you to win over your potential funder and make them provide the finances required to execute the specific project you want to undertake in a community.

How do you write and format an effective needs statement?

Provide plenty of proof

Your funder needs to be convinced, therefore, as you write a needs statement, it would be prudent if you conducted thorough research on the problem area you want to solve. You can use facts from experts in the field, comparative statistics, emerging trends to present a logically convincing argument. Make sure you use recent and updated information. Providing data from years back will hurt your chances as it will not give the current picture of the situation in your community. Take advantage of your data to highlight to your funder the significance of the problem.

Write in simple language

Present your needs statement in simple language. Don’t use ambiguous words may be a lot of scientific jargon that the funder will find difficult to grasp. Using plain language ensures that your potential funder can digest your statement and get the clear reason their help is required.

Emphasize on the sense of urgency

When writing your needs statement, make sure to bring out to the funder, that the need is urgent. Prompt action is required to fill in the gap in the community. This way the funder will be compelled to release the grant immediately so that your organization can commence the project without any further delays.

Offer real-life examples

Documenting the kind of struggles the people in the society face to the funder will bring a vivid picture of the situation. For example, you may want to solve a water problem in the community. By highlighting the real-life stories such as long distances people have to travel, the poor quality of water they drink, the water-borne diseases they are exposed to the funder will touch his humanity. As a result, they are moved to offer their resources to address the situation.

Pinpoint the main problem

Every community faces many problems; therefore, bring out the specific issue the community faces that your organization wants to solve. You can also the highlight the challenges in implementing your program. After going through the needs statement, It will be very clear in the funder’s mind on exactly what their grant money will do.

 Connect your project to the funder’s goals

When seeking a grant, it’s important that you know the funder’s goals or purpose. The funder may be a corporation, trust or foundation, government department, business, individual or educational institution. Aligning the problem, you seek to address with the funder’s goals ensures that whatever project you want to launch furthers their interests and makes them keep in line with their vision.

In conclusion, take plenty of time to craft your needs statement. It can make or break the chances of securing a grant. So make sure you put out a persuasive statement that will be the key to your success.

Needs Statement Template

Needs Statement Template PDF


Needs Statement Outline Template

Needs Statement Outline Template


Needs Statement Examples (Downloadable)

Needs Statement Examples


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