Most employees go through the process of resigning from their job at some point in life. The reasons for leaving the post can be numerous, and the resignation letter helps formally inform the employer that you are separating from the company. If you need to resign for personal reasons, you can decide how much information you want to share with your employer.
This guide can help you write an informative formal resignation letter containing everything your employer needs to know about your career decision.
What is Resignation Letter Due to Personal Reasons?
A resignation letter due to personal reasons, is a formal notice written by an employee to inform the employer about their intent to leave their current job position because of unexpected private events.
In some situations, employees explain why they are leaving, while in other cases, they prefer keeping the details to themselves. Regardless of what you decide to do, a resignation letter will formally inform your employer about your decision and allow you to maintain a cooperative and courteous relationship until the end.
Reasons for resigning could include personal or family illness, finding a new job, an unpleasant or stressful work environment, financial challenges, change of careers, going back to school, relocation, a new work schedule, personal attitude toward the job, pregnancy, etc.
A resignation letter is crucial even when you leave your job for personal reasons. Doing so allows you to inform your employer about your decision promptly and give the management enough time to find a replacement.
Even though you are resigning due to personal reasons, you must write a formal resignation letter to keep the exchange on a professional and diplomatic level. Not only does that make the entire process more cooperative, but it also enables you to stay on good terms with your employer, who can give you a good reference for all your future job applications.
Factors to Consider Before Writing Resignation Letter
Before crafting your resignation letter, it is essential to consider a few factors discussed below:
Inform your employer first
While the resignation letter serves as a way of informing your employer about your future with the company, it is always recommended to inform your employer before submitting the official resignation letter. That way, your employer will not be surprised and will be prepared for the situation once your resignation letter is received.
Give two weeks’ notice
Leaving your employer and the team without notice is not a common practice. Ideally, you should submit your letter of resignation two weeks before departure. Nevertheless, personal reasons sometimes force employees to leave their job on much shorter notice. Even if that happens, keeping the process respectful and polite is still possible.
How to Write Resignation Letter Due to Personal Reasons: 7 Key Steps
Writing a resignation letter can be challenging, especially if it is your first time writing it. Resigning due to personal reasons does not make the process notably easier. That is why you might be interested in learning about the seven key steps that will help you create a perfect resignation letter for your purposes.
Include a statement of intent to resign
Being concise and staying on topic is essential when writing a letter of resignation due to personal reasons. Therefore, the best way to begin your letter of resignation is by immediately stating that you are resigning. There is no need to try to introduce the topic since being direct and straightforward is always the best way to handle such situations.
Specify the last day of employment
A crucial detail that every letter of resignation should have is the last day you plan to work. While it is not uncommon for people to forget to include this detail, make sure to specify the last day of employment to prevent any occurrences of miscommunication between you and your employer.
Highlight the reason for the resignation
Once you specify your intent, it might be a good time to say more about why you are resigning. However, remember that you do not have to go into detail when explaining the reasons for your resignation, considering the letter should be concise and brief. If you want to elaborate more on the reasons, do so moderately.
Note: Employees do not need to mention the personal reasons that forced them to leave their job and are not required to explain even if their employer requests that. However, most employers ask according to a standard protocol.
Say thanks to your boss/employer
It is always better to stay on good terms with your current boss or employer, even if you are no longer their employee. That is particularly the case if you have grown and learned much from your employer while working for them.
A simple way to do that is to give your boss or employer credit for contributing to your growth and thank them for the learning experience. Adding these details enables you to leave your job on a positive note, which can help you in the future when you need a reference from your previous employer.
Include a few words of apologies
An employee deciding to leave the team is not something an employer or a company can completely prepare for, especially when that decision seems sudden and unexpected. Since that is usually the case for resignations due to personal reasons, it is considerate to include a few words of apology.
Include an offer to assist with the transition
Another excellent way to ensure you leave on good terms is to offer assistance during the transition. This can include help with finding or training your replacement. While this step is optional, it will help your company significantly, and your employer will appreciate that.
Ask questions
Once you write everything relating to your resignation, it is a perfect time to ask questions if you have any. Most employees are curious about vacation time payouts or other benefits. If you need more information or additional clarification about a particular topic, make sure to include that before you sign off and submit your letter.
Download Free Templates
Following are the free templates of resignation letter due to personal reason:
Sample Resignation Letter
Following are sample resignation letters due to different reasons:
Family issues
I am writing to inform you that I am resigning from my position in the company. My final day will be March 15, 2023. Although I have enjoyed working with you and for the company, I need to vacate my position due to family issues and focus on improving my situation at home.
Despite the current situation, I sincerely appreciate the opportunities the company has provided me over the last five years. I am very grateful for all your assistance and apologize for any inconvenience my resignation might cause.
Mental health challenges
Please accept this letter as a formal announcement of my resignation from ABC Company. While I enjoyed working here as a valuable team member, I must vacate my position due to mental health challenges. My last day of employment will be March 10, 2023.
I understand the importance of my role at ABC Company, which is why I will do my best to assist in finding and training the replacement before I leave. Thank you for understanding and supporting my decision.
Seeking a new career change
I am writing to inform you that I am resigning from my post as Data Scientist at ABC Solutions. While thoroughly enjoying working for the company, I seek a new career change. My final day working for ABC Solutions will be January 25, 2023.
Please accept my gratitude for the skills and experiences received. I will do everything I can to make the transition as smooth as possible for all team members.
Financial needs
I regret to inform you that I am leaving ABC Company in two weeks. Due to personal financial needs, I cannot continue working as a Customer Service Representative, and believe the best decision is for me to vacate the position. My last day will be February 20, 2023.
I truly enjoyed my time working for the ABC Company, and I hope that my departure does not cause you any inconvenience. Thank you for understanding and for allowing me to contribute to the team.
Misalignment with company values
Please accept this letter as my formal resignation from the role of Human Resource Manager, effective immediately. I am sorry to leave on such short notice; I need to leave my current post due to personal reasons and misalignment with company values.
Regardless, I am confident the Human Resources department will continue to thrive in my absence. If you have any further questions, do not hesitate to email me.
What to Avoid Writing in Resignation Letter
You might consider including additional information in your resignation letter. Nevertheless, you should avoid mentioning the following details even if they are true:
- Even if you grew intolerable with your working situation and are tempted to list all the reasons for disliking your current job and wanting to leave, a resignation letter is not the place to mention these details.
- Some employees have a terrible experience with their employer or company, resulting in their resignation. If that is the case, do not mention you are holding grudges against your employer in the resignation letter.
- Finally, refrain from insulting or saying something disrespectful about your boss or colleagues. Regardless of the actual reason for your resignation, do not involve your personal feelings in a formal letter.
Final Words
If you wish to resign from your current job, you must submit your official resignation by writing a formal letter. There are many reasons you might want to leave your post, but if those reasons are personal, you need to write a resignation letter due to personal reasons.
With a resignation letter due to personal reasons, you can formally inform your employer about your intention to leave the post but remain on good terms with them.
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