Most employees go through the process of resigning from their jobs at some point in their lives. The reasons for leaving the post can be numerous, and the resignation letter helps formally inform the employer that you are separating from the company. If you need to resign for personal reasons, you can decide how much information you want to share with your employer.
This guide can help you write an informative formal resignation letter containing everything your employer needs to know about your career decision.
What is a Resignation Letter Due to Personal Reasons?
A resignation letter due to personal reasons is a formal notice written by an employee to inform the employer of their intent to leave their current job position because of unexpected private events.
In some situations, employees explain why they are leaving, while in other cases, they prefer keeping the details to themselves. Regardless of what you decide to do, a resignation letter will formally inform your employer about your decision and allow you to maintain a cooperative and courteous relationship until the end.
Reasons for resigning could include personal or family illness, finding a new job, an unpleasant or stressful work environment, financial challenges, change of careers, going back to school, relocation, a new work schedule, personal attitude toward the job, pregnancy, etc.
This letter is crucial even when you leave your job for personal reasons. Doing so allows you to inform your employer about your decision promptly and gives the management enough time to find a replacement.
Even though you are resigning due to personal reasons, you must write a formal resignation letter to keep the exchange on a professional and diplomatic level. Not only does that make the entire process more cooperative, but it also enables you to stay on good terms with your employer, who can give you a good reference for all your future job applications.
Factors to Consider Before Writing a Resignation Letter
Before crafting your resignation letter, it is essential to consider a few factors discussed below:
Inform your employer first
While this letter serves as a way of informing your employer about your future with the company, it is always recommended to inform your employer before submitting the official resignation letter. That way, your employer will not be surprised and will be prepared for the situation once your letter is received.
Give two weeks’ notice
Leaving your employer and the team without notice is not a common practice. Ideally, you should submit your letter two weeks before departure. Nevertheless, personal reasons sometimes force employees to leave their jobs on much shorter notice. Even if that happens, keeping the process respectful and polite is still possible.
How to Write a Resignation Letter Due to Personal Reasons: 7 Key Steps
Writing a resignation letter can be challenging, especially if it is your first time writing it. Resigning due to personal reasons does not make the process notably easier. That is why you might be interested in learning about the seven key steps that will help you create a perfect letter for your purposes:
Include a statement of intent to resign
Being concise and staying on topic is essential when writing a letter of resignation due to personal reasons. Therefore, the best way to begin the letter is by immediately stating that you are resigning. There is no need to try to introduce the topic since being direct and straightforward is always the best way to handle such situations.
Specify the last day of employment
A crucial detail that every letter of resignation should have is the last day you plan to work. While it is not uncommon for people to forget to include this detail, make sure to specify the last day of employment to prevent any occurrences of miscommunication between you and your employer.
Highlight the reason for the resignation
Once you specify your intent, it might be a good time to say more about why you are resigning. However, remember that you do not have to go into detail when explaining the reasons for your resignation, considering the letter should be concise and brief. If you want to elaborate more on the reasons, do so moderately.
note
Employees do not need to mention the personal reasons that forced them to leave their job and are not required to explain even if their employer requests that. However, most employers ask according to a standard protocol.
Say thanks to your boss/employer
It is always better to stay on good terms with your current boss or employer, even if you are no longer their employee. That is particularly the case if you have grown and learned much from your employer while working for them.
A simple way to do that is to give your boss or employer credit for contributing to your growth and thank them for the learning experience. Adding these details enables you to leave your job on a positive note, which can help you in the future when you need a reference from your previous employer.
Include a few words of apologies
An employee deciding to leave the team is not something an employer or a company can completely prepare for, especially when that decision seems sudden and unexpected. Since that is usually the case for resignations due to personal reasons, it is considerate to include a few words of apology.
Include an offer to assist with the transition
Another excellent way to ensure you leave on good terms is to offer assistance during the transition. This can include help with finding or training your replacement. While this step is optional, it will help your company significantly, and your employer will appreciate that.
Ask questions
Once you have written everything relating to your resignation, it is a perfect time to ask questions if you have any. Most employees are curious about vacation time payouts or other benefits. If you need more information or additional clarification about a particular topic, make sure to include that before you sign off and submit your letter.
Download Free Templates
Free Template
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Date]
[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Supervisor’s Name],
I am writing to formally resign from my position as [Your Position Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. It is with a heavy heart that I submit my resignation due to personal reasons that require my immediate attention and focus.
Over the past [duration of employment], I have thoroughly enjoyed my time at [Company Name] and have appreciated the opportunity to work alongside such a dedicated and talented team. During my tenure, I have learned valuable skills and contributed to the company’s goals, and I am genuinely grateful for the experiences and opportunities I have had here.
I would like to briefly explain that my decision to resign is primarily driven by personal circumstances that have arisen recently. These circumstances necessitate my full attention and presence in my personal life at this time. I trust that you understand the gravity of this decision, as it has not been made lightly.
I understand the importance of ensuring a smooth transition, and I am committed to assisting with the transfer of my responsibilities over the next two weeks. I will work closely with my colleagues to ensure that all outstanding projects and tasks are well-documented and can be seamlessly handed over to my successor.
Please let me know if there are any specific procedures or paperwork I need to complete before my departure. I am more than willing to assist with the transition process in any way that is helpful.
I want to thank you and the entire team for your support and understanding during this time. I deeply appreciate the opportunities I’ve had at [Company Name] and will always look back on my time here with fondness. I wish the company continued success, and I hope our paths may cross again in the future.
Thank you once again for your understanding, and please do not hesitate to reach out if you need anything from me during this transition period.
Sincerely,
[Your Name]
Sample Resignation Letters
Following are sample resignation letters due to different reasons:
Family issues
Subject: Resignation for Family-related Reasons
Dear Mr Anderson,
I am writing to formally submit my resignation from my position as Senior Software Engineer at ABC Tech Solutions, effective February 12, 20XX. This decision has not been easy for me, but I have come to it after careful consideration due to unforeseen and serious family issues that require my immediate attention and presence.
Over the past few months, my family has faced a significant health crisis involving my elderly parents. Their condition has deteriorated rapidly, and they now require round-the-clock care and support. As their only child, I have the responsibility of ensuring their well-being and providing the care they need during this challenging time.
I have enjoyed my time working at ABC Tech Solutions and am grateful for the opportunities and experiences I have gained during my tenure. I have had the privilege of working with a dedicated and talented team, and I have learned a great deal from my colleagues and superiors.
Please consider this letter as my official notice of resignation in accordance with the standard notice period of two weeks as per my employment contract. I am more than willing to assist in the transition process during this time to ensure a smooth handover of my responsibilities.
During my notice period, I will do my best to complete any pending projects and ensure that all my tasks are up to date. I am also open to training a colleague to take over my role and responsibilities after my departure.
I would like to express my gratitude for the support and camaraderie I have experienced at ABC Tech Solutions. I have enjoyed working here and appreciate the understanding and flexibility that the company has shown me during this challenging period in my personal life.
I am confident that this decision is in the best interest of both my family and my professional commitments. I hope to maintain positive relationships with my colleagues and would be open to staying in touch in the future.
I understand that there may be formalities and procedures to follow regarding my departure, and I am committed to fulfilling those obligations promptly.
I want to thank you, Sarah Johnson, for your understanding and support during this time. I have the utmost respect for ABC Tech Solutions, its mission, and its values. It is with a heavy heart that I make this decision, but I believe it is necessary for the well-being of my family.
Please let me know if there is anything specific you require from me as I go through the resignation process. I am happy to cooperate fully to ensure a seamless transition.
Thank you once again for the opportunities and experiences I have had at ABC Tech Solutions. I wish the company continued success and growth in the future.
Sincerely,
John Smith
Mental health challenges
Topic: Resignation – Mental Wellbeing
Dear Mr David Miller,
I am writing to formally submit my resignation from my position as Senior Project Manager at Tech Innovators Inc., effective March 1, 20XX. This decision has been incredibly difficult for me, but it is one that I have made after careful consideration due to the mental health challenges I have been facing.
Over the past several months, I have been struggling with severe anxiety and depression that have significantly impacted my ability to perform at my best in the workplace. Despite my best efforts and the support of my colleagues and superiors, I have come to the realization that I need to prioritize my mental health and well-being.
I want to express my deep appreciation for the opportunities I have had while working at Tech Innovators Inc. It has been an honor to be a part of such a dedicated and talented team, and I am grateful for the experiences and skills I have gained during my time here.
Please consider this letter as my official notice of resignation in accordance with the standard notice period of two weeks as per my employment contract. I am committed to ensuring a smooth transition during this time. I will do my best to complete any pending tasks and projects or provide assistance in transferring my responsibilities to a colleague.
I believe that taking this step is the best way for me to focus on my mental health and seek the necessary support and treatment. I hope you understand the gravity of this decision and the impact it has on me personally.
I am open to any discussions or procedures required for my departure, and I will cooperate fully to ensure a seamless transition. I also want to extend my gratitude to you, David Miller, and the entire team at Tech Innovators Inc., for your support and understanding during this challenging period.
I hope that in the future, when I have overcome these challenges and regained my health, I may be able to explore opportunities to return to the workforce. Until then, I will be focusing on my recovery and well-being.
I want to thank you once again for your understanding and support. I have the utmost respect for Tech Innovators Inc., its mission, and its values. This decision is made with the hope of achieving better mental health, and I am committed to taking the necessary steps toward that goal.
Please do not hesitate to reach out if you require any further information or if there are specific procedures to follow regarding my resignation.
Sincerely,
Emma Davis
Relocation
Subject: Resignation due to relocation of spouse
Dear Ms. Mitchell,
I am writing this letter to formally tender my resignation from the position of Lead Marketing Strategist at TechSynergy Solutions, effective April 1, 20XX. This decision comes as a result of a significant life event – the relocation of my spouse to a different city for an exciting career opportunity, necessitating my full support and presence in this new chapter of our lives.
My journey at TechSynergy has been a remarkable one, filled with valuable experiences and professional growth. The collaborative environment and the dedicated team have played a pivotal role in my development as a marketing strategist. I am profoundly grateful for the opportunities I have had here.
I kindly request that you consider this letter as my formal notice, adhering to the customary two-week notice period stipulated in my employment contract. During this period, I am fully committed to ensuring a seamless transition. I shall diligently complete any ongoing projects and make certain that all my responsibilities are effectively transferred to a capable colleague.
It is with a heavy heart that I take this step, as I hold the company and my role in high regard. However, the pull of family and the need to stand by my spouse during this exciting venture are paramount at this juncture. The decision to relocate is one that has been made after thoughtful consideration, and I trust you understand my situation.
I have great confidence that the skills and insights I have garnered during my tenure will serve me well in my future endeavors. While I depart with mixed feelings, I am also excited about the new opportunities that await me and my family in our new city.
I acknowledge that there may be procedural formalities associated with my resignation, and I am fully prepared to fulfill these requirements in a timely and efficient manner.
I wish to express my gratitude for your understanding and support during this pivotal phase in my life. TechSynergy Solutions will always hold a special place in my heart, and I am thankful for the enriching experiences and lasting relationships I have formed here.
If there are any specific tasks or responsibilities you would like me to prioritize during my notice period, please do not hesitate to inform me. I am committed to ensuring a smooth transition and leaving on the best possible terms.
Thank you once again for the remarkable journey at TechSynergy Solutions. I extend my best wishes for the continued growth and prosperity of the company.
Warm regards,
Oliver Anderson
Personal Development
Subject: Resignation for Personal Development
Dear Mr. Reynolds,
I am writing to formally announce my resignation from my position as Senior Project Manager at TechWise Innovations, effective May 1, 20XX. This decision stems from a significant personal development opportunity and a heartfelt commitment to join my family’s business.
My journey at TechWise Innovations has been a truly enriching one. I have had the privilege of working alongside exceptional colleagues and contributing to the growth and success of the company. The experiences and skills I have gained during my tenure are invaluable, and I am grateful for the opportunities provided.
I request that you consider this letter as my official notice, aligning with the customary two-week notice period as outlined in my employment contract. I am fully dedicated to ensuring a seamless transition during this time. I will diligently complete any ongoing projects and facilitate the transfer of my responsibilities to a capable colleague.
This decision to pursue personal development and join my family’s business has been carefully considered. It represents an exciting chapter in my life, and it is with a mix of nostalgia and enthusiasm that I take this step. I trust that you appreciate the importance of family and personal growth.
I am confident that the skills and insights I have acquired at TechWise Innovations will serve me well in my new role within the family business. Although I am bidding farewell to my colleagues and the organization, I am also eagerly looking forward to the challenges and opportunities that lie ahead.
I acknowledge that there may be formalities and procedures associated with my departure, and I am fully prepared to fulfill these obligations in a timely and organized manner.
I want to extend my heartfelt appreciation for your understanding and support throughout my tenure at TechWise Innovations. The relationships I have built here are cherished, and I am thankful for the guidance and camaraderie I have experienced.
If there are specific tasks or projects that require my immediate attention during the notice period, please do not hesitate to communicate them to me. I am committed to ensuring a smooth transition and leaving on the best possible terms.
I wish to express my sincere gratitude for the enriching experiences and opportunities at TechWise Innovations. I hope for continued success and prosperity for the company.
Warm regards,
Emily Turner
What to Avoid Writing in a Resignation Letter
You might consider including additional information in your resignation letter. Nevertheless, you should avoid mentioning the following details, even if they are true:
- Even if you grow intolerable with your working situation and are tempted to list all the reasons for disliking your current job and wanting to leave, the letter is not the place to mention these details.
- Some employees have a terrible experience with their employer or company, resulting in their resignation. If that is the case, do not mention you are holding grudges against your employer in the letter.
- Finally, refrain from insulting or saying something disrespectful about your boss or colleagues. Regardless of the actual reason for your resignation, do not involve your personal feelings in a formal letter.
Final Words
If you wish to resign from your current job, you must submit your official resignation by writing a formal letter. There are many reasons you might want to leave your post, but if those reasons are personal, you need to write a resignation letter due to personal reasons.
With this letter, you can formally inform your employer about your intention to leave the post but remain on good terms with them.Â
About This Article
