How to Write a Retirement Letter of Resignation (Examples)

Retirement can be an excellent time for you. Finally, you have a chance to stop working and do some of the hobbies and other activities you have always wanted. Before you are done working, though, you should consider writing a retirement letter of resignation.

This retirement resignation letter is the official notice of your plan to retire. An individual should write this to their manager or boss to let them know they plan to resign from the position by a specific date. The individual writing the letter should also use this to request any retirement benefits their company offers.

Retirement is often something the individual thinks about well ahead of time. Many people know they would like to stop working by a certain age or at the end of a specific year. This is why it is common to write a letter of resignation somewhere between six and twelve months ahead of time. This practice gives the company time to find a replacement, train them, and prepare when you resign professionally from the position.

Free Templates

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    Your retirement resignation letter is a professional way to tell your employer that you plan to stop working and enjoy your golden years. However, there are a few things to consider before you write the letter, including:

    Research your company’s policies

    As you write out a retirement letter, you want to make sure it is done in a way that makes sense for your company. Many companies will have their own requirements regarding how the letter should be handed in. Look through the employee handbook or talk to someone in HR if you are uncertain about the requirements. You may also consider setting up a meeting with your manager or boss to discuss retirement and see how you can make the process go smoothly.

    Notify your employer before two weeks

    You must also give enough notice to help your company prepare when it is time for you to leave. Technically, two weeks’ notice is the standard for leaving a job. However, many professionals who look to retire will give more extended notice than this, especially if they have been with the company for a long time.

    If you are uncertain about the amount of notice you should give, you can talk to your manager or the HR department. This discussion can help both parties be on the same page and give the company enough time to find and train your replacement. You can then hammer out an official final date of work that will be placed on all of your official retirement paperwork

    Format of the Letter

    Your retirement letter of resignation is an official notice that you plan to retire. The correct format will help include all the relevant information in the letter. Some of the sections you should include in your letter are:


    Your letter should include a professional header. The header should not contain complex information, as it should only introduce the sender and the receiver. For this purpose, you can include your name, contact details, the name and contact details of the boss or the person to whom you will address the letter, and the date you send the letter.


    As you begin writing your resignation letter for retirement, you should have a small greeting that helps address the recipient. If you work with the recipient and know them well, it is acceptable to use their first name and be less formal. However, if you need to write it to the HR department or to a manager you do not know well, it is better to keep it formal and go with their title and last name.


    This letter aims to let the company know that you plan to retire. This does not have to be complicated. At the beginning of the letter, a few lines alert the company of your plans to retire and when you plan to do it can be enough. Add more details if you have not talked to your boss about your retirement plans yet. If you have sat down with your boss or HR to discuss your retirement plans, then add some of those details into the letter to make it official.

    The body

    The body of the letter should be one to five paragraphs, and once the information about your retirement is out of the way, the rest of the body can include any personal details that you would like to include. Many professionals will take this time to thank the company for their experience while working with them. It would be best to write about how you will assist the company in transitioning before you leave. Some even include information on their retirement plans.

    Formal sign off

    Once you are done with the body of the retirement letter, you should have a formal closing. Something like “sincerely” and then your signature will be enough to help you end the letter in a respectful tone.

    Information to Include in the Letter 

    There is a lot of information you can include in the letter, but some items you need to have in the letter include:

    Your intent to retire

    The most important thing you should include in your letter is your intent to retire. This is your official notice informing the administration that you are retiring and that a date of your choice will be the last day you report to your job.

    If possible, you should discuss with your company ahead of time to make sure the date suits you and the company. There may be a little negotiation on the final date to make it work well for you. Then, put that date in the letter. This helps put everyone on the same page.

    Positive stuff about yourself

    You have worked hard for your company and probably did some excellent work when you were there. This is a great time to briefly touch on some of that work and give a retrospective of your time working there. In addition, you can include information on the number of years you worked at the company and any of the significant contributions you made.


    In addition to showing how you contributed to the business’s success over your tenure, take a moment to thank your employer for all that they have done for you. Mention some of the positives you have enjoyed working for the company and some of the professional and personal growth you felt happened. If they helped you learn specific skills or fill a role you have always wanted, then it is time to discuss that with them.

    Offer assistance in the transition

    Some professionals agree to help ease the transition before they officially retire. You can choose how involved you would like to be in this process. You can choose your comfort level for what you would like to offer to do. If you have a prominent position in the company, you may want to discuss the transition plans with HR or your boss before writing the letter. You can then outline some of the plans you made together.

    Template for Retirement Letter of Resignation

    [Your Name]

    [Your Address]

    [City, State, Zip Code]

    [Email Address]

    [Phone Number]


    [Recipient’s Name]

    [Recipient’s Title]

    [Company Name]

    [Company Address]

    [City, State, Zip Code]

    Dear [Recipient’s Name],

    Subject: Retirement Notice – [Your Full Name]

    I hope this letter finds you well. After much consideration and with mixed emotions, I am writing to formally announce my retirement from [Company Name], effective [Last Working Day, typically a date at least two weeks from the date of your letter]. This decision comes after [briefly mention the reason, e.g., “years of service and contemplation about my personal goals and health,” or simply “careful consideration”].

    I want to express my deepest gratitude for the opportunities I have been afforded during my tenure at [Company Name]. Working here for [Number of Years] years has been a significant part of my life, and I cherish the experiences and challenges that have contributed to my personal and professional growth.

    It has been an honor to work alongside such a talented team and under the guidance of inspiring leadership. The support and camaraderie within [Department/Team Name] have been invaluable, and I take pride in the accomplishments we have achieved together.

    Reflecting on my time, I am particularly proud of [mention any significant projects, achievements, or contributions you made]. These experiences have not only been fulfilling but have also instilled a sense of accomplishment and satisfaction in my career.

    I am committed to ensuring a smooth transition and am willing to assist in any way to facilitate this process. Whether it involves training my successor, completing outstanding projects, or documenting my current responsibilities, I am prepared to support the team during this period.

    Post-retirement, I would be open to providing occasional consultation or part-time support, should the need arise and if mutually agreeable. My aim is to leave [Company Name] in the strongest position possible.

    As I move towards this next chapter, I carry with me the lessons learned and the positive memories from my time at [Company Name]. I look forward to staying in touch and hope to cross paths in the future under different circumstances. Please let me know how I can assist during the transition and feel free to reach out at any time.

    Thank you once again for the opportunity to be a part of [Company Name]. I wish the company and all my colleagues continued success and growth in the coming years.

    Warmest regards,

    [Your Name]

    [Your Job Title]

    Sample Retirement Resignation Letter

    Dear Mrs. Green,

    Subject: Retirement Notice – Michael Thompson

    I hope this letter finds you in good spirits. After much reflection and with a heart full of mixed emotions, I have decided to retire from my position as Senior Sales Manager at AutoDrive Enterprises, effective April 30, 20XX. This marks the end of a rewarding career spanning over 25 years, with the last 10 years dedicated to our esteemed company.

    My tenure at AutoDrive Enterprises has been nothing short of extraordinary. I am immensely grateful for the opportunities to lead our sales team, drive strategic initiatives, and contribute to the company’s growth. The experience of navigating the dynamic automobile industry, with its challenges and triumphs, has been both professionally enriching and personally fulfilling.

    It has been a privilege to work under your leadership and alongside a team of highly dedicated and skilled professionals. Our collective efforts in expanding the dealership network by 40% and consistently exceeding annual sales targets have been some of the most rewarding accomplishments of my career. The camaraderie and support within our department have been unparalleled, and I will cherish these relationships.

    Spearheading the “Eco-Friendly Vehicles Campaign” remains a highlight of my time with AutoDrive Enterprises. This initiative not only boosted our sales of hybrid and electric vehicles by 60% but also positioned our brand at the forefront of environmental sustainability in the automobile sector. I am proud to have played a role in this significant achievement.

    I am dedicated to facilitating a smooth transition over the coming months. I will ensure all my current responsibilities are up to date and will assist in the training and mentoring of my successor to guarantee the continued success of our sales department.

    Although I am retiring from my full-time role, my commitment to AutoDrive Enterprises remains strong. I am open to providing advisory support or engaging in specific projects on a consultancy basis, should the need arise.

    Embarking on retirement is a significant milestone, and while I look forward to this next chapter, leaving behind my role and the team will not be easy. I am grateful for the journey we have shared and am confident that the sales department will continue to achieve even greater success in the future. Please let me know how I can assist during the transition, and I hope to maintain our connection beyond my retirement.

    Thank you for the incredible opportunity to be part of AutoDrive Enterprises. I extend my best wishes to you, our team, and the entire company for continued growth and success.

    Warmest regards,

    Michael Thompson  

    Senior Sales Manager


    This retirement notice effectively conveys the decision to retire from the position of Senior Sales Manager at AutoDrive Enterprises. It begins with a polite and respectful tone, addressing the recipient appropriately and expressing gratitude for the opportunity to work at the company for over 25 years. The letter highlights significant achievements during the tenure, such as expanding the dealership network and leading successful sales campaigns, demonstrating the retiree’s valuable contributions to the company. By offering assistance in the transition process and expressing openness to providing advisory support or consultancy work, the retiree shows a commitment to ensuring a smooth handover while also indicating a willingness to maintain a connection with the company beyond retirement. Overall, the letter effectively communicates the retirement decision, acknowledges past accomplishments, and expresses readiness for the next chapter in a professional and considerate manner.

    Do’s and Don’ts

    You should include several things in your letter and things that you need to keep out of it to make sure you get to the point. Let’s look at each one to see what you should do and avoid.


    They include:

    Strike the right tone

    The right tone will help make the letter of retirement more official. With a commanding and firm voice that respects the person who will receive the letter, you will make the most impressive impact along the way. A firm tone will help you convey that you plan to retire and will be done working for the company by a specific date, but you do not need to be harsh or rude. Have someone read through the information to see whether you strike the right balance.

    Choose the proper delivery method

    If you enjoyed your time at the job and have a good boss, then take the time to hand-deliver the letter in person to them. While handing in your resignation letter is the most professional option, consider emailing copies. This includes emailing a copy to your boss and any relevant HR professionals. This will ensure everyone has an extra copy they can look back on if needed. This should all be done at least two weeks in advance.


    Proper grammar and spelling are essential when writing a letter. You do not want to end up with awkward errors that look bad in your letter. You can use different tools to help with this, including Grammarly, or re-read it yourself.


    They include:

    Using pretentious language

    Don’t go overboard in any section that you write in your letter. Your goal is not to write a memoir here; it is just to alert the employer that you plan to retire and no longer work for them. You can go into further details with your boss or other employees if you wish later, but your letter is not the place to do that. So, avoid the fluff and get right to the point in your letter.

    Posing negativity

    Some jobs you love, and some leave a bad taste in your mouth. Even if the latter is true of this job, the letter is not a good place to start bringing up old wounds or problems you have had with the job. This letter is a professional courtesy to let the employer know you plan to stop working for them, not a vendetta to show how angry you are at a manager or an employee. So keep the letter to the facts, telling the employer that you plan to retire, what date you will retire, and how you plan to aid them during the transition period. Leave everything else out.

    Questioning about retirement packages

    Your letter is different than the time for you to ask about your retirement package. That letter is just an alert that you will be retiring. It would be best to look into your retirement benefits ahead of time. A quick discussion with your HR department will help clear up any confusion and help you understand which benefits and how much you will be able to get.

    Making unrealistic promises

    Be careful about the promises you make to your employer in the letter. While it is a good idea to offer help for any transition period, don’t make big promises that will eat up your time in retirement or make you never retire. For example, do not promise to stay around for “as long as needed.”. It is nice to help, but you still want to enjoy your years in retirement.


    Many professionals look forward to retirement to spend more time with loved ones and enjoy activities outside of work. For this purpose, your letter lets your employer know that you plan to retire and gives them a chance to find a replacement and work on preparing for when you leave. It is possible that you are leaving a good job, one that you enjoyed quite a bit, and are sorry to leave. You can offer assistance and more time to help your employer prepare before you officially retire when this is true.

    If you do not have this kind of relationship, you can write a retirement resignation letter and list what you are willing to do to make the transition smooth and when you plan to be done. This professional letter helps to put everything in writing and allows you to resign and go into retirement. In addition, your letter can help keep things organized and start the process for you to get to your retirement.

    About This Article

    William Lehr
    Authored by:
    Human Resources Specialist, MS Office Expert
    William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.

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