Cover letters, also referred to as a letter of introduction, are often sent as a medium of introduction. It is usually sent accompanying other documents such as a resume. Regardless of the position you are applying for, the organization will always want to see your relevant work history and skills according to the job when sending your cover letter. Properly tailoring your cover letter to highlight your relevant achievements clearly can enable you to stand out and get your dream job. Whether you are applying for a customer service supervisor, maintenance, production, or warehouse supervisor, this article will help guide you through all you need to know to write an effective supervisor cover letter.
Things to do Before Writing Your Supervisor Cover Letter
Find out whom to address the letter to
Try as much as possible to avoid addressing your letter “To whom it may concern.” Find out the name of the person who will read your letter. This might take some of your efforts, but it is worth it.
If the job opening has been listed in an advert, it will probably name the person the application is supposed to address. If not, make an effort to contact the employer or advertiser and ask them to whom you should send the application.
Find out more about the job
When trying to find out whom to address the letter to, you can also try to ask a few questions to properly tailor your letter to the job you are applying for. You could ask:
- Can you tell me more about the type of person you are looking to fill the position?
- Does the job involve working as a team?
- Whom will I be reporting to if I get the job?
Make sure to note down all the answers as they will come in handy when writing your cover letter.
Find out more about the company
To help you properly tailor your cover letter for the position that you are applying for, here are some basic tips to use:
- If you don’t know the basic information about the company, look for the information online
- If the company has a website, make sure that you visit it and pay more attention to the “About Us” page.
- If the company name or the recipient’s name isn’t included in the advert, call the recruitment agency or the advertiser and ask who the employer is.
How to Write an Effective Supervisor Cover Letter
All cover letters should convey all the necessary information clearly and succinctly. Here is what you should include in your supervisor cover letter:
Your Name and Contact Details
Write your name and contact details at the very top of the cover letter. You don’t have to include your postal address, but you have to include your email and phone number. Remember to use a professional email in the cover letter.
Their Name and Contact Details
Just below your name and contact details, you should include:
- The name of the recipient of the letter
- The name of their company and their position at the company
- Their contact details
In most cases, all these details are usually included in the job advert or on the company’s website; however, if you find it hard to obtain such information, you should contact the company and ask to whom you should address your application. Try to avoid using the generic “To whom it may concern.”
The Position That you are Applying For
At the start of your supervisor cover letter, you need to state the job you are applying for.
You can do this in a simple sentence, for example, “Re: Application for Warehouse Supervisor.” Alternatively, you can also do this in the opening paragraph; for example, “I am writing to apply for the recently advertised warehouse supervisor position at your company.”
A List of your Relevant Skills
Don’t just list all your skills for the sake of writing; make sure that the skills you are listing in your cover letter fit the job that you are applying for. Write a summary of your skills/experience. You can use a short bullet list.
If you are writing the letter in response to a job advert that you may have seen, there may be a position description that lists all the essential skills and experiences that the job requires. It may also include a list of the “desirable” skills and experience. When writing your cover letter, make sure that you respond to as many items as you possibly can on the desirable skills and experience list.
A Summary of Why You are the Best Candidate for the Position
After correctly listing your skills and experience, you should continue to explain why the skills you have listed make you the best fit for the position that you are applying for. For example, you can write that “My ability to get along with anyone makes me ideally suited for this position.”
Speak Their Language
Using the type of language as people working for the organization shows that you are conversant with the industry’s culture or the field that the employer works in.
Find out more about the company you are applying to, how they talk about themselves, what they do, and any information that can help you gain a competitive edge when writing your cover letter.
Ask Them to Contact You
Conclude your cover letter by asking them to read your resume and contact you to set up an interview. You can write something like, “I have attached a copy of my resume. I look forward to hearing from you about this job.”
Sample Supervisor Cover Letter
Mr. Paul Courtney
ABC Distribution Company
Park View Road
30th Oct 2020
Dear Mr. Courtney
Kindly accept this letter and my enclosed resume as an application for your vacancy as Supervisor at your organization.
I believe that I would be the best candidate for this position due to my leadership skills, academic qualifications, relevant work experience, and personal abilities.
I have done some research on your organization, and I have found it to have an excellent record in the automotive spare parts distribution industry. I am enthusiastic about the chance to join an industry leader in their niche.
As my resume shows, I have the ability to motivate people, possess excellent communication skills, superb decision-making skills, and also able to remain calm under pressure. I feel that I would bring extra expertise that is highly needed for the position, and I hope you will consider me for the position. I would be more than happy to pay you a visit to your office any day as from next week to talk with you in detail about what you expect from the potential candidates.
If you have any questions, kindly reach me on the number given below. In the meantime, thank you for taking the time to consider my application, and I look forward to hearing from you.
444 River Road
Mobile: (888) 787 3648 469
Sample Customer Service Supervisor Cover Letter
(656) 6537 75 7357
Dear Mr. Cain,
I heard about your recent opening for a customer service supervisor in your organization from internal sources, and I am writing to apply for the position. I have been working as a front office representative at ZainKe limited for more than 4 years now, and I have developed impeccable phone etiquette, excellent interpersonal and problem-solving skills. I am well accustomed to multi-tasking various projects, leading a team(s), and can offer new strategies to help your company grow and gain a competitive edge within the industry.
My current roles include answering all incoming calls and redirecting them to various offices within the company or recording messages where applicable, answering client’s questions regarding our services and products, addressing any complaints, supervising office tidiness and orderliness, keeping updated records and files, sorting and forwarding emails, monitoring office supplies and place orders as assigned. In my tenure, I have implemented a new customer service strategy that allows my current employer to sort out customer complaints in a speedy fair manner automatically. This has increased customer retention by 18% within 8 months.
My experience at ZainKe Limited has enabled me to improve my leadership skills and has allowed me to gain new organizational skills. Working in a challenging and reputable organization like Branch Internationale has always been my dream; therefore, I will do my best to benefit your company if given the opportunity.
I feel confident that I am an ideal candidate since my qualifications closely match your job description. I look forward to an in-person interview with you to discuss my qualifications in detail. Thank you for your consideration.
Sample Maintenance Supervisor Cover Letter
Dear Mr. Reynolds,
I am writing in response to your job posting for a maintenance supervisor. I have experience working as a maintenance supervisor, and I know that I will be a great fit for this position.
I understand that you are looking for someone with experience managing staff to meet a large company’s maintenance requirements. Having worked in maintenance, I am experienced in all facets of this role, from resolving plumbing emergencies, maintaining ice-free sidewalks to moving employees between offices, and more.
As a maintenance supervisor, I take the responsibility to ensure that the building and its environs are always clean and ready for use. Working with all departments, I always strive to provide the employees with well-organized seating and equipment setups for conferences, meetings, and other requests.
I believe in my ability to excel in this position, and I welcome the opportunity to discuss my skills more in an interview. Thank you for your consideration.
(744) 7373 833
Sample Production Supervisor Cover Letter
Dear Mr. Ronny
I am writing this letter in response to your advert on your website for a Production Supervisor. I thought the timing could not be better as I have been in the market for a chance to work with your organization. I downloaded the application form from your website, and I am sending it back with a copy of my resume. I hope that they will give you a decisive view of my qualifications and show that my experience and qualification match your job criteria.
For the last eight years, I have worked at ABC Ltd. I started as a production engineer, and after three years, I was promoted to production supervisor. During my time at the organization, I was recognized for my ability to minimize manufacturing costs while properly implementing the latest technologies to daily processes on more than three occasions. Over the years, I have gathered enough experience that has helped me stand out among even the aptest applicants in the field. In addition to maintaining standard production practices, I have great motivational and communication skills that help me offer great leadership making my team members work efficiently even under the most stressful conditions.
I have more than my worth proven work record as a production Supervisor through a range of completed projects that enhanced ABC Ltd.’s reputation. For more information on my qualifications and achievements, kindly find attached my resume.
Things to Avoid in Your Letter
There are some things that you should try as much as possible to avoid when writing your cover letter. These include:
- Typos and Mistakes
Always double check your work. You can even get someone else to read it and help you point out the mistakes in your letter.
- Including your whole resume in the cover letter
Don’t just cut and paste your resume into your cover letter. Try to rewrite the information in your resume, rather than just repeating it. Keep the cover letter short and refer them to your resume to get more information.
- Using “I” too much
Try as much as possible to avoid overusing phrases like “I believe,” “I have,” and “I am.” Keep in mind that it is not about you – It is about how you will benefit the employer.
- Mentioning your other job applications
When you are looking for work, you are probably applying for more than one job at a time. However, it is best not to mention the other jobs that you may have applied for. Your letter should only inform the employer that you are ready for the job and that you really want the position.