Tenant Information Update Forms

Ideally, landlords would want to keep their database of information on their tenant(s) up-to-date, so as to minimize any sort of liability, potential loss and/or verify background information before they decide to renew a lease. For this reason, they will require a tenant information update form and will need to regularly get it signed by the tenant(s) occupying the premises. To assist with drafting and understanding a form, we’ve compiled a list of everything you need to know, a template that can be used to draft a tenant information update form and answers to frequently asked questions regarding the very same.

Additionally, local law in some states mandates updating of tenant information, and so, such a form will be necessary. This is typically the case when new tenants move in, a lease is renewed, a new management company takes over, or a significant update is made to the terms and conditions of the rental agreement.

Drafting a Tenant Information Update Form

Drafting a tenant information update form is generally a straightforward affair. It only requires basic details and some disclaimers that the landlord will have to make. We’ve created a template to help you draft a tenant information update form, which can be found below!

Tenant Information Update Form Template

TENANT INFORMATION UPDATE FORM

Disclaimer – This is not a rental agreement, and is intended to keep tenant information up to date.

PERSONAL INFORMATION (This section pertains to the landlord’s information)

FIRST NAME: MIDDLE NAME: SURNAME: _ INITIALS: _____ S.S.N: _________

DATE OF BIRTH: MARITAL STATUS: MARRIED _ SINGLE _ DIVORCED _

PHONE: ______ MOBILE: ______

TENANT(S) INFORMATION

NAME _____ (Tenants should print full name and initials, if applicable) AGE _ OCCUPATION _ RELATIONSHIP __ (Usually tenants will specify that they are, in fact, tenants)

PHONE NUMBER __

PET(S)

NAME LICENSE NO. ____ WEIGHT _

Please check this box if the animal will be staying indoors. YES NO_

VEHICLE INFORMATION

MODEL _ YEAR _ PLATE NUMBER COLOR _

EMPLOYMENT INFORMATION

CURRENT EMPLOYER __ OCCUPATION HOURS/WEEK ADDRESS _________________________________________________________

SUPERVISOR _ SUPERVISOR CONTACT NUMBER _______

INCOME

CURRENT INCOME /yr SOURCE _______

CAN YOU PROVIDE PROOF OF INCOME? YES, _ NO _

EMERGENCY CONTACT INFORMATION

EMERGENCY CONTACT

NAME ____ PHONE MOBILE _____

RELATION TO TENANT ____

ADDRESS _______________________________________________

Tenant(s) Signature Date

Landlord Signature Date

Free Templates & Forms

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    FAQs

    What is a tenant information update form?

    A tenant information update form is a basic form that landlords are required to collect. It legally gives them the right to collect basic information regarding the tenant(s) that occupy their property.

    When is a tenant information update form required?

    A tenant information update form is required when a landlord needs to update information on the tenant(s) occupying his property. This typically occurs when a new lease is formed, and new tenants move in, an old lease is renewed, a new management company takes over the rental process, and/or significant updates are made to the original rental agreement.

    What kind of information do tenants need to provide?

    Typically, tenants will need to provide their name, source(s) of income, vehicle information (as parking spots will need to be assigned), pet information, in the case that they have pets, and emergency contact, in case of an untimely incident.