Ideally, landlords would want to keep their database of information on their tenant(s) up-to-date, so as to minimize any sort of liability, potential loss and/or verify background information before they decide to renew a lease. For this reason, they will require a tenant information update form and will need to regularly get it signed by the tenant(s) occupying the premises. To assist with drafting and understanding a form, we’ve compiled a list of everything you need to know, a template that can be used to draft a tenant information update form and answers to frequently asked questions regarding the very same.
Additionally, local law in some states mandates updating of tenant information, and so, such a form will be necessary. This is typically the case when new tenants move in, a lease is renewed, a new management company takes over, or a significant update is made to the terms and conditions of the rental agreement.
Table of Contents
Drafting a Tenant Information Update Form
Drafting a tenant information update form is generally a straightforward affair. It only requires basic details and some disclaimers that the landlord will have to make. We’ve created a template to help you draft a tenant information update form, which can be found below!
Tenant Information Update Form Template
TENANT INFORMATION UPDATE FORM
Disclaimer – This is not a rental agreement, and is intended to keep tenant information up to date.
PERSONAL INFORMATION (This section pertains to the landlord’s information)
FIRST NAME: MIDDLE NAME: SURNAME: _ INITIALS: _____ S.S.N: _________
DATE OF BIRTH: MARITAL STATUS: MARRIED _ SINGLE _ DIVORCED _
PHONE: ______ MOBILE: ______
TENANT(S) INFORMATION
NAME _____ (Tenants should print full name and initials, if applicable) AGE _ OCCUPATION _ RELATIONSHIP __ (Usually tenants will specify that they are, in fact, tenants)
PHONE NUMBER __
PET(S)
NAME LICENSE NO. ____ WEIGHT _
Please check this box if the animal will be staying indoors. YES NO_
VEHICLE INFORMATION
MODEL _ YEAR _ PLATE NUMBER COLOR _
EMPLOYMENT INFORMATION
CURRENT EMPLOYER __ OCCUPATION HOURS/WEEK ADDRESS _________________________________________________________
SUPERVISOR _ SUPERVISOR CONTACT NUMBER _______
INCOME
CURRENT INCOME /yr SOURCE _______
CAN YOU PROVIDE PROOF OF INCOME? YES, _ NO _
EMERGENCY CONTACT INFORMATION
EMERGENCY CONTACT
NAME ____ PHONE MOBILE _____
RELATION TO TENANT ____
ADDRESS _______________________________________________
Tenant(s) Signature Date
Landlord Signature Date
Free Templates & Forms
FAQs
A tenant information update form is a basic form that landlords are required to collect. It legally gives them the right to collect basic information regarding the tenant(s) that occupy their property.
A tenant information update form is required when a landlord needs to update information on the tenant(s) occupying his property. This typically occurs when a new lease is formed, and new tenants move in, an old lease is renewed, a new management company takes over the rental process, and/or significant updates are made to the original rental agreement.
Typically, tenants will need to provide their name, source(s) of income, vehicle information (as parking spots will need to be assigned), pet information, in the case that they have pets, and emergency contact, in case of an untimely incident.
