The tenancy is the act of renting a room, apartment, or space for a given period for commercial or residential use under a given agreement between the tenant and the landlord. An approved tenant letter is a formal letter written by the owner to the tenant, indicating the acceptance and approval of the tenant rental contract by the owner. An approved tenant letter tells the tenant that his/her application has been approved, and both parties are ready to sign a rental agreement.
How to Write Rental Application Approval Letter
An approved tenant letter is a formal letter; hence it is good to use a formal format when writing it. The following are the steps of writing an approved tenant letter.
Owner’s address and date: The landlord’s address comes as the first part of the letter, followed by the date when the letter was written. It is mostly written on the top left corner
From.
Owner’s name,
Address,
City/town.
Date.
Tenant’s address: This is the second part. It consists of the tenant’s name and address.
To.
Tenant’s name,
Address,
City/town.
Subject/reference: The third part of this letter is the subject matter of the letter. It should be clear and simple.
Subject: Approved Tenant Letter.
Opening remarks.
Dear Mr/Mrs (Tenant).
Body.
This is the main part of this letter and consists of a number of things.
The first paragraph: Being a formal letter, greetings are not a must. You can go direct to the point. It consists of a brief personal identification as the landlord and a brief explanation of why you are writing the letter.
The second paragraph: It consists of the terms and conditions for the tenancy contract, the rights of the tenant as well as the owner, facilities given to the tenant, and any other relevant detail that the owner might find important to the tenant, including the amount of rent.
Last paragraph: In this paragraph, the owner indicates the approval of the tenancy contract as well as the appreciation of the new tenant.
Signature:
Yours sincerely,
Signature,
Name of the owner.
Things to Include
- The landlord address, date, and the tenant address.
- A clear statement about the terms and conditions of the contract.
- The rent amount and the rent due date.
- The period of the contract if agreed upon.
- The interest of the owner and the tenant.
- The facilities offered and rights for the tenant.
- An approval statement as well as an appreciation and welcoming statement.
Sample Letter
From.
Mr. Ravi Jones,
Rail Road,
Los Angeles,
California.
Dec 12, 2019.
To
Ram Sharma,
Holy Road,
Los Angeles,
California.
Subject: APPROVED TENANT LETTER.
Dear Mr. Ram Sharma.
This letter is written in reference to the above subject by the landlord of the Dolphin apartment. I am writing this letter to approve your tenancy contract with my company.
On Dec 6, 2019, Mr. Ram was issued room number 12 when in good condition and every facility in the apartment working well. In case of any damage from your side, the company will expect you to pay for the damage. The room is meant for residential use only until the signed tenancy contract is over. The monthly rent for the apartment is $200 due before date 5 of every month, and failure to this will attract a penalty of 10% of the rent.
After signing the rental agreement, I will hereby approve you as a tenant at the dolphin’s apartment with the right to enjoy and use any facility in this apartment just like any other tenant. Feel welcome and appreciated. Wishing you the best during your stay.
Yours sincerely,
Mr. Ravi Jones.
Sample Email
From: [email protected]
Subject: APPROVED TENANT LETTER.
Dear Mr. Ram Shark.
This email is written in reference to the above subject by the landlord of the Cool apartment. I am writing this email to approve you as a tenant in my apartment.
On Feb 6, 2019, Mr. Shark was issued room number 19. The room was in good condition, and everything was working well, you are expected to take care of every facility in the room, and in case of any damage caused by you, the company will take it upon you to repair as per the agreed terms and conditions. The room is meant for residential use only until the signed tenancy contract is over. The room monthly rent is $250 due before date 10 of every month, and failure to this will attract a penalty of 5% of the total rent.
I am humbled to approve you as a tenant in the Cool apartment and entitled to all the rights of enjoying and using any facility in this apartment just like any other tenant. Wishing you the best during your stay.
Yours sincerely,
Papa Jones.
