Free Trailer Bill of Sale Forms (How to Use) – Word | PDF

A trailer bill of sale is a form that is used to show evidence of the selling of a trailer. It records the ownership change from a seller (old owner) to a buyer (new owner).

A trailer can be described as any non-motorized structure that is pulled or towed by another vehicle. One can use a trailer to transport things like boats, vehicles, equipment or be used for storage for different items.

After signing the trailer bill of sale form, the transfer of the trailer from the seller to the buyer, and receiving of money by the seller, the trailer sale becomes legal, and the procedure completes. As a seller, if the trailer is being sold alongside other items like a motor, then the record of the wholesale can be recorded on a single trailer bill of sale form too.

The seller (old owner) requires the trailer bill of sale to protect themselves from any future mishaps like fraud allegations and liability risks. This might include discussions surrounding the trailer’s condition or even the trailer’s ownership.

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Free Trailer Bill of Sale Form - Editable Template 01

Downloadable Trailer Bill of Sale Form - PDF Format 02

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Customizable Trailer Bill of Sale Form - Editable Template 04

Trailer Bill of Sale Form - Fillable PDF Template 05

Trailer Bill of Sale Form - Editable Word Template 06

Trailer Bill of Sale Form - Printable PDF Format 07

Trailer Bill of Sale Form - Free Downloadable Template 08

Trailer Bill of Sale Form - Editable PDF Format 09

Trailer Bill of Sale Form - Word Document Template 10

Trailer Bill of Sale Form - PDF Template with Free Editable Fields 11

Trailer Bill of Sale Form - Fillable Word Document 12

Trailer Bill of Sale Form - Downloadable PDF Template 13

    Writing a Trailer Bill of Sale

    Now that the seller has understood the main importance of having a trailer bill of sale when selling their trailer, there is a need to know how to write one. Here is a guide on how to write a trailer bill of sale.

    Collect information

    The seller must gather all the required information concerning the sale of the trailer as part of preparing to write a trailer bill of sale. In case there is any other item being sold together with the trailer, then its information should also be collected. The information to be collected includes:

    • Purchase price of the trailer
    • Purchase date of the trailer
    • Detailed description of the trailer
      • VIN (vehicle identification number) – this is a seventeen-digit number that is usually found on the outside of a trailer.
      • The make of the trailer
      • The model of the trailer
      • Number of wheels

    Check state requirements

    As the seller, it is important to check with the state’s DMV website in order to confirm the type of requirements that must be upheld when it comes to making a trailer sale. A seller can also call or even visit their local DMV office to inquire more about the requirements surrounding the sale.

    For instance, in Texas, the state might require the seller to have the trailer inspected by the buyer for safety purposes, specifically when it is empty and especially if it weighs over 7,500 pounds. Other states might need the trailer bill of sale form signed in the presence of a notary public or adult witnesses.

    Fill the form

    After the two stages, then the seller is ready to fill in the form. Here are the important subsections that should be completed in the trailer bill of sale form.

    • Price agreements and parties: For this step, the seller should fill in the price consideration amount in US dollars. Also, the seller should include the name and mailing address plus the buyer’s details.
    Trailer Bill of Sale Part 1
    • Trailer description: A trailer description may include its make, VIN, model, and other necessary information that is needed regarding the trailer.
    Trailer Bill of Sale Part 2
    • Date and signatures: After both parties, that is the buyer and the seller of the trailer have agreed to all the terms in the bill of sale, then they should sign it and should mention the date on which the bill of sale has been made. The date should be written using the format mm/dd/yyyy. Also two witnesses must include the signatures to make the bill of sale valid and complete.
    Trailer Bill of Sale Part 3
    • Notarization: Notarization of the trailer bill of sale is a requirement in most states. Either a witness or notary signatures are needed to validate the bill of is important that a third party is present during the signing of the document to avoid any future disputes concerning the trailer sale. The notary public should also include their seal at the end.
    Trailer Bill of Sale Part 4

    File with the DMV

    After successfully filling in the trailer bill of sale form, it is a requirement that the form is filed with the state’s DMV. The state where the sale of the trailer happened determines the filing process. Filing with the state’s DMV ensures proper registration of the trailer and guarantees that the buyer can now access the licenses.

    Some states need the buyer and the seller to both file the trailer bill of sale with the DMV. In this case, both the buyer and the seller should have a copy of the bill of sale form.

    Process of Selling a Trailer

    Following are some useful tips while selling a trailer:

    Identify the type of trailer

    Knowing every detail of the trailer you are selling is important for pricing purposes. This knowledge also helps build confidence with the buyer and prevent any liability when details in the trailer bill of sale do not match the trailer itself.

    Prices of trailers vary depending on the type of trailer for sale. Trailers can be broadly categorized into four groups;  Hauling trailers which include kayaks, boats, flatbed trailers,  enclosed trailers that can be refrigerated, and vehicle carrying trailers. Price can range from hundreds to thousands of dollars.

    Establish the trailer’s worth

    The type, size, and shape of the trailer will often determine the trailer’s selling price rather than the manufacturer. As a rule of thumb, it makes sense first to check your trailer over-under local listings in your area before settling for a price, this way you won’t underprice or overprice your trailer.

    List it for sale

    It is advisable to give your trailer a good touch-up before listing it for purchase so that you can get the most cash of your sale. A good makeover will also ensure your trailers looks good for the web. Listing your trailer online will expand your customer base and put you in direct contact with prospective buyers

    Meet prospective customers and negotiate the price

    Agree to meet with prospective clients in a quiet place to negotiate the final price. Ensure the clients you deal with are genuine and understand the basics of operating a trailer. It is also not a bad idea to ask what they intend to do with the trailer and whether they can match the stipulated price.

    Prepare a bill of sale and Notify the Relevant Authorities

    Once both of you agree on a reasonable price, the next step is to prepare a thorough and comprehensive bill of sale. Include all the information written above and follow the steps to make the bill of sale.

    Forward these details to the state for approval before allowing the trailer on the road. Remember that approval times and regulations vary from state to state.

    In conclusion, selling a trailer should not be a hassle. With these few tips and the right bill of sale form, you could sell your trailer in a heartbeat.


    A trailer bill of sale is an essential part of selling a trailer. It acts as a record or evidence of the sale transactions and ownership transfer of the trailer. This official document is essential for both the buyer and the seller. The buyer needs it for registration and proof of ownership purposes. For the seller, it is essential to have this trailer bill of sale to protect him/herself from any future mishaps.

    About This Article

    Melissa Horton
    Authored by:
    Legal Writing | M.A Marketing, B.A. Finance
    Melissa Horton is a highly skilled legal writer and co-owner of a leading financial planning firm in Washington, D.C. With over a decade of experience in the financial services and planning industry, Melissa's expertise lies in teaching clients how to maintain sustainable financial health. She holds a JD degree and possesses a deep understanding of legal principles and regulations, enabling her to deliver exceptional legal writing that is both informative and accessible. Melissa's passion for helping individuals navigate complex legal matters shines through in her work, making her a trusted authority in the field of legal writing.

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