Free Firearm Bill of Sale Forms & Templates – Word

This bill of sale is fundamentally a document that outlines the details of the purchase and sale, or ownership transfer, of different types of firearms.

Along with other pertinent information, the document specifies the buyer and seller, the type of firearm, the transaction date, and other relevant information.

Firearm ownership is a sensitive matter; thus, records are important when buying or selling any firearm. This form facilitates this by creating a paper trail of firearm ownership, which can be used whenever issues arise regarding the use or possession of a firearm. It helps to serialize the ownership of guns by verifying that owners are legally allowed to possess firearms. The document can be used by both licensed and unlicensed firearm dealers. This is because it serves as evidence of the transaction or sale, consideration (purchase price), that the seller or transferee was the legal owner and has the authorization to sell the firearm, and any representations made regarding the firearm’s condition or whether it was sold “as-is.”

It also describes the firearm transferred by indicating the type, model, serial number, year, make, and identifying marks. In private sales, the document acts as a receipt. If you fail to use this form, you can be held liable for any criminal activities, fines/fees, or violations linked to the firearm prior to or after the transfer, depending on the situation. Therefore, both parties should always retain a copy of the bill after every transaction. This article will discuss the essence of a BOS and its fundamental components.

Free Forms

Editable Firearm Bill of Sale Form Template for Word File

Professional Firearm Bill of Sale Form Template 02 for Word File.

    By states

    Federal Firearms License (FFL)

    The sale, transfer, transport, and manufacture of firearms and ammunition are governed by federal regulations in the United States. Firearm dealers, as a result, need to acquire a Federal Firearms License (FFL) to undertake these actions. The license binds the firearm dealer to conduct due diligence, such as background checks and other procedures, before selling a firearm and ammunition to a customer.


    Holding an FFL is not mandatory for private gun owners unless their state or local laws demand it.

    How to Sell a Firearm  

    Owning a gun is a privilege, not a right. This made it the most controversial topic among Americans. Gun ownership and transfer raise questions about arming citizens with the means to defend themselves against criminal activity.  However, restrictions and regulations are there to prevent firearms from landing in unwanted hands. When purchasing or selling firearms, it is essential to follow these regulations in order to avoid legal repercussions.

    An overview of the actions you can take to make sure a firearm sale is legal is provided below.

    Step 1: Check your state’s gun laws

    The gun laws in each of the 50 states are different when it comes to possession, interstate transport, and the sale and use of firearms. It is important to check the laws in your state before making an inquiry about a firearm purchase/sale. Learning and understanding gun laws ensures you are protected from legal ramifications.

    Some states will require a bill of sale to be produced for the transfer of properties, while in some cases it is not necessary (though it is still encouraged to have one). This is because the document acts as proof of the transaction, including the date of sale, price, and other pertinent details. States can also impose other procedures, such as background checks.  

    Step 2: Get the weapon ready for sale and advertise it

    The next step is to prepare your gun for sale. This will include ensuring that all the paperwork is complete and current. It also includes making sure that the gun is clean and in good working condition. You should empty the gun of all ammunition from the chamber and magazine. You should also disassemble the firearm for a thorough cleaning. Apply a lubricant to all the appropriate parts to ensure the firearm is efficiently functional. After preparing the gun, find a buyer.

    You can market the firearm to people you are familiar with, like friends, neighbors, or relatives, to avoid selling it to strangers. You can use a platform like Facebook or websites designed specifically for selling firearms if you are unable to find an interested buyer within your social circles.

    Step 3: Perform a background check and ask for a permit 

    Once you have found an interested buyer, perform a background check to verify the identity of the interested party. Ascertain that they are eligible for the purchase by checking if they have a criminal record, are drug abusers, or are mentally incompetent. Also, ask them to present a permit.

    Legal gun owners will always possess proof of their legal right to possess firearms, such as a carry permit or a license to carry concealed weapons. In most states, requesting a permit is more of a precaution than a requirement. 

    Step 4: Negotiate the sale

    Once you have the relevant information on the buyer, conduct a meeting and discuss the price and terms of the transaction. However, you should first research how much the firearm is worth before engaging the buyer. You should inform your buyer that they are getting a firearm that is in good working condition.  This involves checking the current market and comparing sale prices with those of other similar guns.

    The price can be influenced by the manufacturer, model, caliber, condition, uniqueness (if the firearm is a collector’s item), historical value, and local market factors. You can utilize websites that appraise firearms. Base your negotiations around the estimated value. Negotiations can be held at a location where security is guaranteed, like a shooting range, within the proximity of a police department, or at an FFL dealer.

    Step 5: Execute the bill of sale

    When both parties have reached an agreement on price, terms, and conditions, sign the form, acknowledging your understanding of the obligations and requirements under federal law and upon transfer of ownership. Next, receive and exchange the firearm for payment.

    What Your Firearm Bill of Sale Should Include?

    It is meant to record all pertinent details regarding the transaction between the seller and the buyer. While the specifics can vary depending on the situation and the type of firearm, most bills of sale will have similar components.

    Regardless, below are the common items you will find in a standard BOS for a firearm transaction:

    Filing date

    The filing date is the date it was signed, which is essentially the date of the transaction. The document should capture the day, month, and year to have an accurate record. 

    Parties’ information

    There should be no confusion about identity, especially when a firearm is involved. Therefore, both parties must provide their personal information on the form. This includes full names, mailing addresses, phone numbers, and other identification proofs like driver’s license numbers. This serves as a reference for the buyer or seller in the event of a disagreement or problem. 

    Description of the firearm

    It should describe the firearm in full, which includes the make, model, serial number, and caliber. Information on the condition and defects of the gun is also necessary, as this influences its value. The document should also include a list of any accessories that will be included with the firearm.

    Purchase information

    Details about the purchase should be recorded in it. This will give you a record and a precise account of the money you received in exchange for the gun. This section outlines the following information:

    • Payment amount: The exact figure paid by the buyer should be indicated in the document. The amount should be in numerals and in words, for accuracy and clarity.
    • Payment date: It is necessary to include a date indicating when the declared payment was made to the seller. 
    • Payment options: A list of the payment options available to the buyer should be provided. Common payment options are cash, check, deposit, money order, or credit card. The document should indicate the option used in this particular transaction. Using options other than cash is encouraged to ensure there is a paper trail. Other payment arrangements, such as installments, trade-ins, or gifts, can be declared in this section. If a trade-in arrangement is being used, the asset should be described. 

    Disclosure for seller

    It should contain a statement stating that the seller is giving the buyer ownership of the firearm. In addition, the disclosure should declare that the ownership transfer is based on the terms and conditions of the bill of sale.

    Disclosure to the buyer 

    A buyer’s disclosure should be added to it. It should declare that the buyer has read and understood the stipulations of the bill and is assuming lawful ownership of the firearm.


    It must be signed by both parties to acknowledge that they are aware of and agree to the transaction’s terms, conditions, and liabilities. This section is often used as a condition of sale to protect both parties. Therefore, each party should add their signature along with the date of signing. 

    Notary acknowledgment 

    A notary should be involved in the transaction to confirm the veracity of the information given in it. A notary public will certify the signature on behalf of their state. They should insert a notary acknowledgment, signature, and seal to authenticate the transaction legally.

    Laws for Private Sales

    Selling private firearms is not greatly regulated on a federal level- rather, it is regulated by the states and certain municipalities. The laws for private firearm sales are included in each state’s individual code of regulations. Therefore, it is the responsibility of both the seller and the buyer to review these laws before engaging in private firearm transactions.

    StateAdditional Rules
    Alabama§ 13A-11-72
    AlaskaAS 11.61.200, AS 08.76.010
    ArizonaARS 13-3102(A)(5), ARS 13-3101(A)(7)
    ArkansasA.C.A. § 5-73-103
    CaliforniaPEN §26700 to § 26915
    ColoradoC.R.S. 18-12-112
    ConnecticutCT Gen Stat § 29-33(c).
    DelawareDel. Code tit. 24 §901 
    FloridaFla. Stat. §790.065.
    GeorgiaO.C.G.A. §16-11-131(b.1)
    Hawaii§§ 134-4(a)  §134-7 
    IdahoID Code §18-3302 
    Illinois430 ILSC 65/5-15 
    IndianaIN Code § 35-47-2-3(h).
    IowaPermit to Acquire 
    KansasKan. Stat. §21-6301
    Kentucky18 U.S.C. sec 922(g)(8) 
    LouisianaL.A. Rev. Stat. § 14:95.1(A) 
    Maine15 ME Rev Stat § 393.
    MarylandMD Pub Safety Code § 5-106
    MassachusettsMA Gen L ch 140 § 122
    MichiganMSP § 28.422a 
    MinnesotaMN Stat § 624.713
    MississippiMiss Code Ann. § 97-37-5(1).
    MissouriMO Rev. Stat. § 571.070 
    MontanaMT Code § 46-18-221, MT Code § 46-18-221.
    NebraskaNE. Rev. Stat. § 69-2404
    NevadaNRS § 202.2533
    New HampshireNH Rev. Stat. § 159:10
    New JerseyFirearm Identification Card. Handgun Purchase Permit 
    New MexicoNM Stat. § 30-7-7.1(2)
    New YorkNY Gen Bus L § 898
    North CarolinaNC Gen Stat § 14-402
    North DakotaND Cent. Code § 62.1-02-01 
    OhioOH Rev Code § 2923.13(A)
    OklahomaOK Stat § 21-1283 
    OregonORS 166.435(2) 
    Pennsylvania18 PA Cons Stat § 6111(c) , 18 PA Cons Stat § 6111(a)
    Rhode IslandRI Gen L § 11-47-35.2
    South CarolinaSC Code § 16-23-30(A)
    South Dakota  (SD Codified §23-7-44) , § 22-42 , § 22-14-15 through 15.3
    TennesseeTenn. Code Ann. § 39-17-1307(f)(1)
    Texas18 U.S.C. sec 922(g)(8) 
    UtahUT Code § 76-10-503
    Vermont13 V.S.A. § 4019(b)(1).
    VirginiaVA Code §§ 18.2-308.1:1 through 1:6 and VA Code § 18.2-308.2.
    WashingtonWA Rev Code § 9.41.113.
    West VirginiaWV Code § 61-7-7.
    WisconsinWI Stat. § 941.29.
    WyomingWY Stat § 6-8-404 

    Frequently Asked Questions

    What is concealed carry?

    Concealed carry is when a person carries their firearm in public in a “concealed” or hidden manner. In order to legally conceal a firearm, the carrier typically needs a license or permit from the state; however, in some states, this is not required.

    Can you sell a gun without a serial number?

    All legal firearm sales must be for firearms with serial numbers. Serial numbers are needed for tracking guns. Therefore, selling guns without serial numbers is discouraged, as they are typically used in criminal activities.

    How do you write a bill of sale?

    You can write it using a template or by yourself. No matter the method, make sure the document includes the following information: date, parties, a description of the firearm, information about the purchase and payment, disclosures, signatures, and a notary acknowledgment.

    Is a bill of sale a legally binding document?

    It is more of a record of the transaction than a contract. Consequently, it is not legally binding in the majority of states but can still be used as proof of a transaction between the seller and the buyer.  

    About This Article

    Bryan Brown
    Authored by:
    Licensed Attorney - Asset Protection, Business Formation, Contract Drafting, Real Estate, Securities, Tax
    Bryan Brown is a seasoned attorney with a particular passion for empowering small businesses and startups. His comprehensive suite of services covers crucial areas like Asset Protection, enabling businesses to shield their pivotal assets, and Business Formation, guiding new enterprises through the foundational stages. Bryan's prowess in Contract Drafting ensures that businesses operate on robust agreements, while his insights into Real Estate, Securities, and Tax matters provide a holistic legal framework for clients. With a reputation for thoroughness and dedication, Bryan Brown stands as an invaluable asset for any business aiming to thrive in the Texas environment.

    Was this helpful?

    Great! Tell us more about your experience

    Not Up to Par? Help Us Fix It!

    Keep Reading

    Thank You for Your Feedback!

    Your Voice, Our Progress. Your feedback matters a lot to us.