Employment Verification Letter for Visa (Samples & Examples)

Prior to being granted a work visa, you will usually have to prove that you indeed have a job offer or are presently employed by a given organization. A letter to that effect will definitely have to first and foremost be drafted and sent to the relevant immigration officials.

This letter is not really different from your ordinary employment verification letter. It only differs in this sense that it is almost exclusively directed to the immigration department or the visa service center. We take a look at it in the proceeding segment of our discussions.

Free Templates

Free Comprehensive Employment Verification Letter For Visa Template for Word Format

Free Comprehensive Employment Verification Letter For Visa Sample for Word Format

    Purpose of the Employment Verification Letter for Visa

    This letter serves three main purposes, explained hereunder:

    Vouch for your employment status

    For starters, it vouches for your employment status. In this regard, it explains and proves that you are legally employed and are hence eligible for the visa. It is necessary to be able to qualify for the visa, as stated.

    Facilitate your eligibility for the visa

    Next, it facilitates your eligibility for a visa. This role basically provides the necessary proof and supporting evidence that you indeed qualify for the stated visa. Without it, you may have to look for another type.

    Aid with immigration processing

    If you are facing imminent deportation or detention, this letter yet again comes in handy. When furnished to the relevant immigration departments, it may be used to argue your case and stop you from being deported. That also works wonders when you have a pending case to answer.

    What to Include in an Employment Verification Letter for Visa

    A typical letter of this kind comprises the following vital pieces of information:

    • Name and address of the employee: It is the identity. It is preferable that the name be accompanied by his unique identifiers, like the employment registration identification number and the like.
    • Job Details of the employee: This is the core of the letter. Here, you explain the finer details of the employee, like the job title, start and end dates of the contract, and the rank or job group within the organization.
    • Remuneration package: This is a breakdown of the amount of money that the employee earns and the benefits he is entitled to. These include health, housing, and commuter allowances.
    • Signature and date: Round it up with the official signature of the verifier and the date when the letter was drafted. The object of these two is to grant the letter the official character it requires to be accepted.

    Employment Verification Letter for Visa Template

    [Your Company Letterhead]


    [Consulate or Embassy Name]

    [Consulate or Embassy Address]

    [City, State, Zip Code]


    Subject: Sponsorship for [Employee’s Full Name]’s Work Visa Application

    Dear [Consulate or Embassy Official’s Title and Name],

    I am writing on behalf of [Company Name], a [Industry Type] company located at [Company Address, City, State, Zip Code, Country], to express our strong support for the work visa application of [Employee’s Full Name], who has recently accepted a position with us as a [Job Title] under the [Specific Work Visa Category, e.g., H-1B visa].

    [Employee’s Full Name] is a highly skilled professional with [number] years of experience in [field/industry], specializing in [Employee’s Specialization]. We believe that [His/Her/Their] expertise is essential for the [specific project, department, or team] at [Company Name], where [he/she/they] will be responsible for [Brief Description of Responsibilities].

    [Company Name] is committed to supporting [Employee’s Full Name] throughout [his/her/their] employment and ensuring [his/her/their] integration into our team and [mention the city/country, if relevant]. As part of our commitment, [Company Name] will assume full responsibility for the following:

    Sponsorship of [Employee’s Full Name]’s work visa application, including covering all associated legal and application fees.

    Providing an adequate salary of [Salary Amount] per annum, which meets or exceeds the minimum wage requirements as stipulated by [mention the law or regulation if applicable].

    Offering comprehensive health insurance coverage and other employment benefits customary to our employees.

    Assisting [Employee’s Full Name] with relocation expenses, including [briefly list any specific assistance provided, e.g., travel expenses, housing, etc.].

    We understand the importance of compliance with all federal and state employment and immigration laws and assure you that [Company Name] is in good standing with all applicable regulations.

    Attached, please find the following documents for your review and processing of [Employee’s Full Name]’s work visa application:

    • A copy of the job offer letter issued to [Employee’s Full Name].
    • Documentation proving [Company Name]’s legal and operational status.
    • Evidence of [Employee’s Full Name]’s qualifications, including [mention specific documents, e.g., resume, diplomas, certificates, etc.].
    • Any additional documents as required by [specific visa category] application process.

    We kindly request your assistance in processing [Employee’s Full Name]’s work visa application in a timely manner to facilitate [his/her/their] smooth transition to our company and country.

    Thank you for your attention to this matter. Should you require any further information or documentation, please do not hesitate to contact me directly at [Your Contact Information].


    [Your Name]

    [Your Job Title]

    [Company Name]

    [Company Address]

    [City, State, Zip Code]

    [Email Address]

    [Phone Number]

    Employment Verification Letter for Visa Sample

    Subject: Sponsorship for Jane Doe’s H-1B Work Visa Application

    Dear Consul General,

    I am writing on behalf of Innovatech Solutions Inc., a leading software development company located in Silicon Valley, to support the H-1B work visa application of Ms. Jane Doe, who has accepted the position of Senior Software Engineer with us.

    Ms. Doe is a distinguished professional with over eight years of experience in the software development industry, specializing in artificial intelligence and machine learning. Her expertise is pivotal for our ongoing project on AI-driven analytics tools, where she will lead a team dedicated to developing innovative solutions that will significantly enhance our product offerings.

    • Innovatech Solutions Inc. is fully committed to supporting Ms. Doe throughout her employment and ensuring her successful integration into our team in Silicon Valley. We have outlined a comprehensive support package that includes:
    • Sponsorship of Ms. Doe’s H-1B visa application and covering all associated fees.
    • An annual salary of $120,000, which is well above the prevailing wage for her position, ensuring compliance with Department of Labor regulations.
    • Comprehensive health insurance, retirement benefits, and other employment perks in line with our company policies.
    • A relocation package that includes airfare, temporary housing for three months, and a settling-in allowance.

    We assure you that Innovatech Solutions Inc. adheres strictly to all federal and state employment and immigration laws, maintaining good standing with all regulatory bodies.

    Enclosed are the required documents for Ms. Doe’s visa application, including the job offer letter, our company’s legal registration documents, and evidence of Ms. Doe’s qualifications such as her resume, diplomas, and recommendation letters.

    We respectfully request your assistance in processing Ms. Doe’s work visa application promptly to facilitate her timely transition to our company. Your support in this matter is greatly appreciated, and we are confident that Ms. Doe will make significant contributions to our team and the technology industry in the United States.

    Should you need any further information or documentation, please feel free to contact me directly at john.smith@innovatechsolutions.com or by phone at (555) 123-4567.

    Thank you for your consideration and assistance.


    John Smith

    Director of Human Resources

    Innovatech Solutions, Inc.

    1234 Technology Drive

    Silicon Valley, CA, 94088

    United States


    (555) 123-4567

    Key Takeaways

    This letter is an effective sponsorship document for Jane Doe’s H-1B visa application due to its comprehensive structure, detailed content, and formal yet engaging tone. Here’s why it stands out:

    Clear Introduction and Purpose: The letter immediately introduces the company, the candidate, and the purpose—supporting an H-1B visa application. This clarity sets the stage for the reader, allowing them to understand the context without ambiguity.

    Detailing Candidate’s Qualifications and Role Importance: By highlighting Jane Doe’s experience, specialization in AI and machine learning, and her pivotal role in the company’s project, the letter effectively argues her indispensability and merit for the H-1B visa. This section showcases the candidate’s value to both the company and the broader tech industry in the U.S., aligning with the H-1B visa’s intent to attract highly skilled workers.

    Commitment to Support: The company’s commitment to Jane Doe is detailed through a comprehensive support package, including visa sponsorship, compensation, benefits, and relocation assistance. This not only meets the regulatory criteria but also demonstrates the company’s investment in her success, suggesting a long-term, beneficial employment relationship.

    Compliance and Documentation: By asserting adherence to employment and immigration laws and including necessary documents for the visa application, the letter reinforces the legitimacy of the application. It shows preparedness and a proactive approach to compliance, increasing the trustworthiness of the application.

    Call to Action and Contact Information: The respectful request for prompt processing, along with the provision of contact details, facilitates communication and further action. It positions the company as cooperative and ready to assist with the application process.

    Overall, the letter’s effectiveness lies in its ability to persuasively communicate the candidate’s qualifications and the company’s support while adhering to procedural requirements. Its structured presentation of key information, attention to detail, and professional tone make it a compelling component of the H-1B visa application process.

    Things to Keep in Mind

    These two things should never be missed. We explain to them here below:


    You should always maintain a fair degree of confidentiality when drafting this letter. Immigration matters are ordinarily too sensitive to handle recklessly. Any breach of confidentiality may often land you in pretty hot soup and is hence advised against.

    Accuracy of information

    Then, you should also see to it that you furnish only detailed and truly accurate pieces of information. Any deliberate flaws or furnishing of inaccurate information may yet again attract huge penalties and undesirable consequences for you. Stay well within the allowed legal limits.

    Frequently Asked Questions

    We dedicate this segment of our discussions to take a peek into some of the frequently asked questions that touch on this subject matter:

    Does this letter have to be notarized?

    NOT really! As long as it bears the official signatures, dates, and other unique identifiers, it need not necessarily be notarized to be deemed official.

    What happens if I lie in the letter?

    You will often have to pay dearly, for the matter. Furthermore, criminal charges could be brought against you in a competent court of law. It pays to follow the rules of the game. 

    Can any employer draft this letter?

    NO! Some jobs qualify for visa programs. You have to countercheck and confirm with the state department to be able to know whether yours qualifies or does not qualify for the same.


    Verifying your employment status is crucial, as it largely determines whether or not you qualify for the relevant visa program. You can never treat this procedure lightly. We urge you to take your time to learn each trick and be able to do a great job thereafter.

    About This Article

    Jill Newman
    Authored by:
    Business Writing | CPA (Certified Public Accountant), MA in English, BS in Business Administration/Accounting
    Jill Newman is an expert in business writing with a wealth of experience in the field. As a Certified Public Accountant (CPA) in Ohio, she has accumulated over 20 years of accounting expertise. Throughout her career, Jill has worked in various capacities, including public accounting firms, nonprofits, and educational institutions. Alongside her accounting background, she has actively honed her communication skills through her academic pursuits, holding an MA in English. Jill has also gained valuable experience in writing through various writing jobs and teaching roles. Her diverse skill set and passion for effective business communication make her a trusted resource in the field.

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