Authorization Letter Samples to Act on Behalf of Someone

In businesses and personal life,it’s a very common situation when you needs a letter, which authorizes somebody else to act on behalf of you. In simple language its one person giving permission to another person to conduct a peculiar action on your behalf. One common example is collecting some document from government agency when you are away from location. This is an efficient way for a senior management to delegate some of the tasks to their subordinates and also allows to set certain boundaries.

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A letter of authorization to should have the following content in it, so that it avoids any misunderstanding or confusions.

Step 1: Address

The letter should be addressed to the organization which takes actions or decisions. This part should clarify the details that to whom you are writing this letter. Full description along with other details are preferred here. In some cases generic like “ To Whomsoever It may concern” can be used.

Step 2: About the authorizer

If you are authorizing somebody, it’s important to mention about yourself. Full details along with your name, address and phone number are to be mentioned in the letter.

Step 3: About the Authorized

About the Authorized or the one who is being substituted. This part will mention who is the authorized person going to act on your behalf and get the task done for you. Fill out clearly about who he/she is, their address and phone number so that the concerned organization can use it when required. It’s also good to mention the number of an ID card for reference.

Step 4: What is being authorized

Content part should be descriptive, where you will be providing detailed explanation of what’s the task which you want to be done by the other person. You can also write the details that why you are authorizing this person. It’s also important to mention the details of how the person will be taking care of this task in your absence and also the limitations that this person will have.

For example: A junior manager can withdraw only $xxxx everyday on my behalf.

Sample Letter 1

From:
Joe Michelson
200 Baltimore St.
La Plata, MD 20646

To
Ms. Edna Butcher
Jacaranda Properties
508 Main St
Woodstown, KS 67675

Date: 00 July, 0000

Subject: Authorization Letter to Claim

Dear Ms. Edna

I, Joe Michelson, hereby authorize my son, James Michelson, to conduct all activities regarding my properties and fill the forms and sign all the documents on my behalf. I grant him the permission to claim my check and all documents related to the land from your office on my behalf. The scope of this authorization letter includes identity proofs for identification purposes.

This letter of authorization will be in effect from 00 July 0000, to 00 Aug 0000. You are requested to allow him complete access to the area mentioned above. If you have any question, feel free to contact me on 555 5555 555 for any further clarification needed.

Sincerely,
Joe Michelson

Sample Letter 2

Jaden Smith
703 Mill St Ste B
Alton, KS 67623

January 0, 0000

Mr. Johnson Stephens
Bank of America
600 5th St
Gaylord, KS 67638

Dear Mr. Johnson

I, Jaden Smith, am writing this letter to authorize my brother, Anon Smith, to act on my behalf with regard to checking account #1234567890 for the period of January 0000- March 0000. I am enclosing the proof of my identity for confirmation of my relation to Anon Smith, along with my account statements for the last two months.

I appreciate Anon Smith and your assistance in this matter.

Thank you very much.

Sincerely,
Jaden Smith

Sample Letter of Authorization to Act on Behalf of Someone

Editable Letter of Authorization to Act On Behalf

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Authorization Letter Format to Act on Behalf

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Example of Authorization Letter to Act on Behalf

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