Free Grant Rejection Letter Templates (Guide & Tips)

A grant is something, usually money, that is given to a person or entity free of charge and for a particular course. They are usually issued by large corporate entities, government agencies, philanthropists, and charitable institutions. It is necessary that an organization sends out rejection letters to those who did not qualify for the grants. The following are the top reasons why this is absolutely vital:

Vouch for the Integrity of the Assessment Process

Sending out such a letter is proof that the assessment process was free-and-fair. Those who receive such letters will be satisfied with the entire process. That is because they will be convinced that each applicant was scrutinized and appropriately evaluated.

Preserve Present Ties

Rejection of an application ought not to put an end to existing relationships and ties. It is only by drafting a polite rejection letter that such ties may be upheld.

Uphold the Image of the Organization

The image of the organization also gets preserved in the process. Those who transact any business with the organization will take it seriously going forward. A good image is definitely important for any future dealings which heavily rely on transparency.

Grant Rejection Letter Templates

Sample Grant Funding Rejection Letter

Sample Grant Rejection Letter 01

Sample Grant Rejection Letter 02

Sample Grant Rejection Letter 03

Sample Grant Rejection Letter 04

Sample Grant Rejection Letter 05

Sample Grant Rejection Letter 06

Sample Grant Rejection Letter 07

Sample Grant Rejection Letter 08

    What Types of Applicants Apply for a Grant?

    Start-up Entrepreneurs

    Those who have new ideas and want to actualize them may also apply for these grants. In this sense, they will often have to surrender part of the ownership of the ventures they engage in. Needless to say, such kinds of grants are given under strict rules and guidelines.

    Venture Capitalists

    Venture capitalists are investors who pump their money to companies, usually start-ups, in exchange for a stake in those companies. To receive this money, they, in turn, apply to larger financiers like banks, mutual funds, and stock markets.


    Students are perhaps the largest applicants of these grants. Those from needy backgrounds may apply for them to cater for their basic necessities. In most cases, these grants are provided by banks and government agencies.


    Finally, those who engage in philanthropy work may also apply for these grants. They approach firms and organizations which engage in corporate social responsibility ventures. With this regard, the philanthropists act as conduits for the transfer of money from those who have to those who need it.

    Poor and Needy

    Poor and needy people may apply for a grant. These grants are mainly intended for covering basic necessities like food, clothing, and shelter. In some instances, they may go beyond to include bedding or even transport costs.

    How to Format?

    • Date
    • Salutation
    • Name of Applicant
    • Reasons for grant rejection
    • Name of the person drafting the letter

    Sample grant rejection letter

    Sunday, July 14th, 20XX


    Mr. Adam Smith

    PBX Incorporated,

    El Camino Real,

    Irvine, CA 76913



    Dear Alex,


    We received your application for a food grant. Unfortunately, we could not accommodate your request. The reason being that there were many more deserving persons.

    Whereas you did not qualify this time round, we ask that you relent not. Feel free to apply for any future grants. Our decision at the moment will not impact how we shall gauge your future applications in whichever shape or form.

    Many thanks for your interest in our organization. We also wish you all the best in your future endeavors.



    Mr. Adam Smith

    Grants Committee Chairman

    BONUS: Common reasons of grant rejection

    Many firms generally find it hard to pinpoint and select applicants from a list or pool. Several reasons underlie this. The following are the top reasons for such:

    Many Qualified Applicants

    In many cases, there are more qualified applications. Picking one or two from such a list may often be tricky. Many organizations resort to a coin toss or wild cards to do so.

    Huge Volumes of Applications

    Whenever an organization receives a huge volume of applications, yet again the problem arises. Sifting through the huge volume requires great expertise, time, and patience.

    Limited Experts

    Lastly, of course, is the lack of or insufficient technical expertise. Only persons with skill and experience may handle such tasks. Unfortunately, not many firms have the capacity to hire such skilled personnel.

    About This Article

    Zhaniece Hill
    Authored by:
    Human Resources Specialist | Masters of Business, MBA, BAS Operations Management and Supervision
    Zhaniece Hill, an accomplished author, and writer, possesses an extensive 9-year journey as a seasoned Human Resources professional. With a Master's degree in Business Administration, Hill's profound insights into human capital management have been shaped by a diverse background spanning public and private sectors. Expertise in talent acquisition, onboarding, employee engagement, and benefits define Hill's remarkable HR acumen. With an unyielding focus on results, Hill's legacy is characterized by innovative HR solutions that elevate employee satisfaction, retention, and overall business performance. Continuously seeking fresh challenges, Zhaniece Hill utilizes her expertise to create a lasting impact in the realm of HR.

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