Free Hawaii Bill of Sale (Car) | Form CS-L (MVR) 40 (PDF)

In Hawaii, when selling a motor vehicle, you will need to fill out a Bill of Sale for Hawaii (Form CS-L MVR 40).  This document serves as proof that there has been a legal change of ownership as well as serves as a receipt for both the seller and the buyer. 

This helps if a situation arises that involves a legal dispute regarding the vehicle. It is also required when the buyer registers and titles the vehicle with the department of motor vehicles.  

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Free Hawaii Bill of Sale Template PDF

Editable Hawaii Bill of Sale Form Sample

    Other Requirements

    An odometer disclosure statement is one of the other prominent requirements when making a private sale, the seller is responsible for recording the odometer reading of the vehicle they are selling.  A bill of sale from Hawaii’s department of motor vehicles will include a space for recording the odometer reading.

    Both the seller and buyer must sign the bill of sale, and the document will need to be notarized.

    If you are registering or managing the transactions for a vehicle on behalf of someone else, you will need to fill out a Hawaii motor vehicle power of attorney.

    Key Information Required On a Car Bill of Sale Hawaii

    Whether you are using the Bill of Sale for Hawaii from the DMV’s website or creating your own, these key details must be on it:

    • The date that the sale took place
    • How much that the vehicle was sold for
    • The full legal name and address of both the seller and the buyer
    • Driver’s license numbers of both the seller and the driver.  For those without a driver’s license, your state ID card number may be used.
    • Details about the vehicle being sold, such as condition, make, model, year, body type, color, and VIN number
    • Odometer reading

    This bill of sale should be written out plainly in English.  Legal jargon is not required.  Both parties should get a copy of the bill of sale.

    It is required if you are registering a vehicle that was registered in another state previously. 

    For those buying a vehicle from a dealership, the dealership will usually finish the registration process on behalf of the buyer. If the dealership does not do this, the buyer will need to complete the application for registration form CS-L (MVR) 10.  A current inspection certificate from Hawaii is also required.

    If you are an active duty member of the military and not a resident in the state of Hawaii, you are required to complete a non-resident certificate (Form CS-L (MVR) 50).

    If you are registering a vehicle outside of Hawaii, you are required to have a bill of sale, the out-of-state registration that is current, a current vehicle inspection certificate from Hawaii, and a completed Form CSL-L (MVR) 27.

    Registering a Motor Vehicle in Hawaii

    By law, all vehicles in Hawaii must be registered by the legal owner.  Once a private sale has been concluded, the title and rights of ownership must be transferred.  The buyer is responsible for registering the vehicle with the division of motor vehicles in their county. Vehicles are required to be renewed each year.

    There are 5 counties in Hawaii, 4 county offices, and the main DMV office.  Each county may have some slight differences regarding what they will require for registering and titling a vehicle.  You can contact the motor vehicle registration and licensing office to check what you will need.

    Where to Register a Motor Vehicle in Hawaii

    Depending on what county that you live in Hawaii, you will register at one of the 4 main offices:

    Documentation required for registering a vehicle in Hawaii:

    • Bill of sale Hawaii (must be signed by both parties and notarized)
    • Odometer disclosure statement, which is included on the document
    • Vehicle’s certificate of title
    • Current valid Hawaii driver’s license
    • Current Hawaii vehicle registration
    • Completed application for registration form
    • Safety inspection certificate
    • Funds to cover the correct registration fees
    • Proof of Insurance, compliant with the following:
      • Liability coverage
      • Personal injury protection (PIP) coverage
    • Motor vehicle power of attorney, only if an agent shall represent the seller in the transfer of the vehicle

    The required documents may vary depending on the county. For more information visit the DMV website.


    A (motor vehicle) bill of sale Hawaii is an essential document that is needed in different situations as mentioned in this article. In those situations, it is important that the form, as well as the procedure followed in using it, are appropriate. This article has aimed to guide you in attaining that kind of perfection in the process as well as the form. 

    About This Article

    Bryan Brown
    Authored by:
    Licensed Attorney - Asset Protection, Business Formation, Contract Drafting, Real Estate, Securities, Tax
    Bryan Brown is a seasoned attorney with a particular passion for empowering small businesses and startups. His comprehensive suite of services covers crucial areas like Asset Protection, enabling businesses to shield their pivotal assets, and Business Formation, guiding new enterprises through the foundational stages. Bryan's prowess in Contract Drafting ensures that businesses operate on robust agreements, while his insights into Real Estate, Securities, and Tax matters provide a holistic legal framework for clients. With a reputation for thoroughness and dedication, Bryan Brown stands as an invaluable asset for any business aiming to thrive in the Texas environment.

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