10 Internship Rejection Letter Samples (Guide & Tips)

An “internship rejection letter”, is a letter drafted by a company informing an applicant that their application for an internship was not successful. Each year, companies all over the world receive numerous internship applications from students. Sadly, the companies can only take a specific number of interns. The purpose of an “internship rejection letter“ is to inform the applicant that they did not qualify for the internship position. 

Many people can attest to the fact that securing an internship is not easy. This is due to the high demand for internships and limited openings. An internship rejection letter should therefore be short and easy to understand.

Examples & Samples

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    Free Internship Rejection Letter Example

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    Internship Rejection Letter Example Free PDF

    Sample Internship Rejection Letter Word PDF

    Example of Internship Rejection Letter PDF

    Professional Internship Rejection Letter Template PDF

    Professional Internship Rejection Letter Template PDF

    Internship Rejection Letter Sample Free PDF

      Internship application entails the following;


      Candidates should present their applications personally or through email. This is, however, dependent on the application procedures set out by the company.


      Computers are usually used by companies to match internship requirements. This is to enable the companies, to make the first step which is the elimination of candidates who do not meet the requirements for the position.

      Internship tests

      Internship tests include additional information that employers apply to determine the suitability of the candidate.

      Interview process

      After passing the screening and internship test, a candidate is usually invited for an interview. The interview can be conducted by the employer or by a recruiting agency.


      After interviewing all the candidates the interviewer makes a selection of at least five people who had an exemplary performance. The interviewer will then consider the merits of the candidates keenly with a view to identifying, the candidate who has the highest score in terms of the internship qualifications.

      Final decision

      After identifying the candidate with the highest score, the interviewer then makes his final choice.

      Rejection of applications

      After selecting the successful intern, the company should send a letter to all the applicants informing them that they were not successful.

      An “internship rejection letter” should include;

      Reason for rejection- The Company should state that the candidate is unsuccessful because the company has selected a preferred candidate, whom they think is best suitable for the internship position.

      Gratitude –The Company should thank the intern for expressing interest in joining the company.

      The formal language– Official tone should be used while drafting the letter. Vulgar language is not permitted.

      Encourage future applications– A company should always encourage an intern to apply for an internship in the future.

      Sample Internship Rejection Letter

      Lisa Mathews

      Arch Insurance Group

      New Jersey, USA.

      14th May, 2019

      Matthew Robinson
      252 Mima Apartments
      New Jersey, USA


      Dear Mr. Matthew 
      RE: Internship Application
      We thank you, for applying for an internship position in our company. Notably, we required only one intern and we received so many applications. After a vigorous selection process, we would like to inform you that your application for internship was not successful.
      The rejection of your application is because the company preferred a candidate who had undertaken internship in an insurance company previously. The candidate therefore was best suited for this position.
      We encourage you to apply for the internship probably in summer. In summer we will be requiring three interns.


      Lisa Mathews

      Human Resource 

      Arch Insurance Group

      To conclude, securing an internship is not an easy task. To increase your chances of securing a slot in a company, your internship application letter should be drafted keenly setting out the reasons, as to why you should be the preferred internship candidate. Notably, failure to meet the laid requirements leads to automatic rejection.

      About This Article

      William Lehr
      Authored by:
      Human Resources Specialist, MS Office Expert
      William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.

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