An authorization letter from a property owner is a formal letter that authorizes a third party to act on their behalf temporarily. The primary goal of an authorization letter is to grant permission to another party to perform specific tasks on your behalf. It is common for most property owners to find themselves in situations where they need to write authorization letters. Knowing the essential things to include in an authorization letter is, therefore, essential.
There are various reasons as to why a property owner may need to write an authorization letter. Some of the reasons include:
- Authorizing a tenant to oversee repairs and adjustments in a residential unit
- Authorizing an agent to sell the property on their behalf
- Authorizing another party to acquire some items from their property
- Authorizing someone to access their property
- Authorizing someone else to sell their products
An authorization letter, just like any other formal letter, must adhere to the standard formal letter format. A handwritten authorization letter might become ambiguous and can trouble later-on. To make the letter look more professional- the letter should be typed and printed.
When writing an authorization letter, you must ensure that the language you are using is simple and easy for anyone to understand. The letter must be straight to the point. Mention the name of the person(s) you are granting permission to represent you, along with a valid reason(s) for the action.
How to write
- Write your name, address, and the date on the top left-hand corner of the page. First comes your full name, followed by the city, state, and zip code. Avoid abbreviating the date on the letter.
- Name and address of the recipient of the letter.
- Start the letter with a salutation, e.g., Dear Mr/Mrs. ABC, “To whom it may concern.” The letter should have a formal tone
- The body of the letter must be single-spaced, and the paragraphs not indented.
- Close the letter with a closing signature followed by your signature and name.
Key Points to Note When Writing an Authorization Letter
- Use The Right Tone: the tone of an authorization letter is usually determined as to whom the authorization letter is addressed to. The tone of the letter must be quite professional and formal. This is because the letter can be used when representing you in a court case regarding your property.
- Brief And To The Point: an authorization letter should be brief and to the point. The letter needs to contain only relevant information that is vital to show that you have granted permission to the other party to access the property, represent you, or act on your behalf.
- Use The Business Letter Format: if you are planning on writing an authorization letter, learn to use the business letter format. Depending on your relationship with the other party, the format of the authorization letter can either be casual or official. But you should, in most cases, use the correct business format as it is used in most cases.
- Body: the body of the letter should be single-spaced, and the paragraphs should not be indented. Include the full name, address, and contact info of the recipient you are permitting them to act on your behalf. It also includes the validity period of the permission granted.
- Reason(S) For Writing: mention in the letter your reasons for granting the other party permission to act on your behalf.
- Mention The Duties And Responsibilities Of Your Representative: provide a brief description of the duties and responsibilities your representative is supposed to handle on your behalf.
- Mention Your Gratitude: extend your appreciation and gratitude to the other party for acting on your behalf in the best way.
- Conclusion: end the letter with a closing signature.
- Proof-Read And Edit Before Sending: before issuing the letter to the recipient, make sure to proofread and correct any errors in the letter. Make sure that there are especially no semantically errors as they may
Letter of Authorization From Property Owner Template
I, we, ____________,[Property owner(s)’s name]hereby authorize_______________________ [Applicants name], representative for ____, [company, firm, organization] to make application for a __________ [type of permit] to _________ [Description of proposed work] at ___________. [Property Location]
_____________ [Property Owner’s signature]
- MS Word