Free Appointment Card Templates (Word | PSD | AI)


A typical business hosts many events and activities from time to time. It is impossible and sometimes extremely strenuous for your clients to keep accurate track of these events. The appointment cards come in handy at such times. They are cards that showcase the events and times when the same is to be held.

The core purpose of an appointment card is to book a meeting or service for a specific day and time. It also acts as a reminder and proof that the two parties have a confirmed appointment on a specific day and time and for a particular purpose. Further, it also binds the two parties to remain available on the appointment date to avoid any waste of time.

Purpose of an appointment card

There are four main purposes of the appointment cards, namely:

Binds the two Parties

The first task of this card is to bind the two parties to the meeting or appointment at hand. It basically demands that they give up every other task slated for the stated time and handle this particular one. In this way, it instills in the parties some degree of commitment.

Minimizes Forgetfulness

Given that the typical appointment card contains the details of the upcoming engagement, it plays a critical role in minimizing forgetfulness on the part of the two parties concerned. Thus, meetings of those kinds are better attended overall. They also tend to achieve better end results.

Confirms Appointments

For large gatherings, it may not always be possible to track each person who is supposed to attend the meeting. This is yet again where the appointment cards come in. They confirm that the bearers indeed have the right to be present in those scheduled meetings.

Books Meetings and Services

Scheduling meetings in and of itself is not sufficient. You have to book the venues and inform other stakeholders. These cards may also be used to look for and set aside the venues for the purposes of the upcoming meetings. This is particularly so if there may be any doubts along the way.

Use Appointment Card Templates

Many business owners are going to need to offer their clients appointment cards, and it helps if they have appointment card templates available. Designing appointment cards without a good appointment card template is going to cost additional time and money. Many small business owners have very high overhead costs, and they are not going to want to spend any of the money that they could have saved by simply using appointment card templates. An appointment card template will certainly save them money in an indirect way as well since the people in that situation will be able to devote more time to making money instead of maintaining relations with their clients through appointment cards.

Appointment card templates will also give people a sense of what they will ever need for an appointment card. Too many people in this situation don’t really know what they should put on appointment cards, since they may not be very familiar with them. An appointment card template can clear all of that confusion up for everyone, saving them mental energy in addition to time and money.

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    Basic elements of an appointment card

    The appointment card exhibits some basic elements and properties. These are:


    It is necessary that the card be impeccable and of truly high details. For this to be attained, the card has to be made of strong and reliable paper. Then, everything about the card has to be impeccable to the eyes. Its print has to be of ink quality that stands out completely.


    There is a direct correlation between the color of the card and the event for which it is manufactured. Those events that have livelier themes require similarly bright colors while those that are sad can easily make do with somber colors. Make your choice appropriately and with the utmost wisdom.


    These cards come in various shapes and sizes. It is important that you choose the one that truly fits your desired shades and purposes. Generally, though the 90 mm by 55 mm would be the most suitable for most courses. Try as much as possible to match the event with the size.

    Finer Details

    On the whole, these cards ought to contain all the finest details that pertain to your events and the company at large. These include the appointment date, time, location, and the theme of the events. It is necessary that they be comprehensive. This is to prevent the possibility of missing out on an aspect.

    Call for Action

    As a matter of courtesy, you want the card has to close with a “call for action.” This is the segment that attracts or invokes the recipient to come over for the meeting. The failure to place this call might inflict neglect on the part of those who are invited.

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