A request letter for meeting appointment with boss is a formal communication sent by an employee asking for an appointment to have a meeting with his boss. The letter is often brief and straight to the point. A meeting request letter should begin with the date it was written followed by the name and title of the receiver. You should also make sure you include the address of the receiver, including his city, state and zip code.
How to Compose this Meeting Request Letter?
There should be a proper salutation at the beginning of the letter. Make sure the salutation contains the name of the boss. For example, if the boss’ name is William Kim, the salutation should be “Dear Mr. William Kim.” The salutation should come directly below the address. Once you write the salutation, begin the letter by stating your request. Give the boss a head’s up of what you are going to discuss in the meeting and how much time you will spend. It does not mean you have to provide a detailed list of what you are going to discuss. A rough overview of what you plan to talk about will do. Your letter should be something like this:
“I would like to request a meeting with you to discuss my role in the company.” I was hoping you could find some free time on Thursday to discuss me taking on more roles in the company. I know you have a very busy work schedule, so I will take up only one hour of your time. Thank you for your consideration.”
Your letter should be very brief and straight to the point. Avoid discussing so many details, since you are likely to bore your boss. You should end the letter with a proper salutation followed by your signature and name.
Sample Letter: Meeting Appointment with Boss
20th June 20XX
VIRGIN ATLANTIC LTD
544 Edith Street
Phoenix, AZ 5897
Dear Mr. Tom Bezos,
I write this letter to request a meeting with you on Thursday, 2018 if possible. I would like to discuss with you about me taking on more roles in the company. I know you have a very busy work schedule, so I will take up only one hour of your time. Thank you for your consideration.