Continue Working Letter of Intent Examples (How to Write)

In most cases, if the employer accepts to extend the contract, he/she will approach the employee with a new agreement or some type of contract renewal agreement. Presenting the employer with a well-formatted Continue Working Letter of Intent has the potential to reopen negotiations regarding the employee-employer business relationship while serving as formal proof of the employee’s desire to maintain the employment contract.

By definition,

A Continue Working Letter of Intent is a formal request made by an employee to express his/her intentions to renew a business relationship.

This is usually when an employment contract is about to end, and the employee would like to continue working at the company. The purpose of addressing the continued working letter of intent to the employer is to convince them why they should renew the contract and inform them how renewing it would benefit their business.

Since the letter is usually issued by the employee and not the employer, it is expected that the employee will plead their case for why the company or business would benefit from the contract renewal/extension. To achieve this, an employee can provide a concise description of their notable accomplishments during their tenure with the company. One could also provide a viable argument for how their business relationship has been beneficial to the company. Further, one can use the continued working letter of intent to remind the employer of their qualifications, including academic qualifications, past work experiences, skills, etc.

Continue Working Letter of Intent Template 01

Continue Working Letter of Intent Template 02

Continue Working Letter of Intent Template 03

Writing a Continue Working Letter of Intent

Mastering the art of writing a well-formatted continue working letter of intent is essential, especially if you want to have your employee-employer business relationship renewed. The use of a persuasive and informative tone matters a lot, as well as the overall structure of your work.

A well-written continue working letter of intent should comprise of the following key components:

The header

In the header section of the continue working letter of intent, provide your name and contact information, including email and mailing addresses, city, state, zip code.

After writing your contact information as the letter’s header, skip a single line and write the date of writing the letter. However, if you are sending the letter via email, you can skip the date as it will be automatically included in the email

Recipient’s contact information

Just below the date, skip a line and add the recipient’s contact information. Write the recipient’s full address, including the company name, recipient’s name and job title, and their mailing address.

Salutation

Start your letter with a professional salutation. You could mention the name of the recipient or their job title within the organization.

Note That: Some company’s employment policies state that such letters be addressed to the Human Resource staff members or the employee’s direct supervisor.

In any of these cases, make sure that you continue working letter of intent is addressed correctly to get a timely response and avoid any unnecessary inconveniences.

For Example,

Dear Mrs. Greenwood,

Introductory paragraph

In the introductory paragraph of the continue working letter of intent, start by introducing yourself. Mention your name and your job title, then proceed to explain why you are writing the letter. Mention why you are interested in continuing working with the company and why you believe the employer should extend your contract.

For Example,

My name is Rushford Williams, and I am writing to express my interest in continuing working with XYZ limited. My current probationary employment contract is set to expire on June 6, 20XX, and I would like you to consider giving me a contract renewal.

Body

The body of the continue working letter of intent should highlight some of your most relevant accomplishments. These include:

• Your relevant skills
• Past work experiences
• Unique talents
• Achievements
• Academic qualifications, etc.

Highlighting your qualifications and notable achievements during your tenure helps to make your case for why the employer should extend your contract and how this will benefit the organization in the long run.

Remember: Most employers want to read about how your continued role in that organization would help them grow their business.

Therefore, you need to be persuasive while writing this section, but be careful not to come out as being too boastful. 

For Example,

 I believe that my continued role in XYZ limited could be instrumental in growing the business. I am a highly skilled and talented employee who is eager to contribute to company success through hard work. Besides, I am very passionate in this role. With each passing day, I feel molded into my position through the continuous mentorship program that I receive and the various training I have had the pleasure of attending.

Conclusion

The last paragraph of the continue working letter of intent should reiterate your reason for writing the letter and consequently appreciate your letter’s recipient for taking the time to consider your application. You could also provide a call-to-action sentence requesting the receiver for a written response or for the opportunity to arrange a sit-in meeting to discuss the details of you continue working request further.

For Example,

 I would like to thank you again for allowing me to be part of your reputable organization, and I wish for its continued success. If you are willing, I would be happy to have a meeting with you to discuss the contract renewal request further. Please free to contact me via my email at email@yahoo.com or through my job extension number at 3567

Afterward, write an appropriate closing tag followed by your name, job title, and signature.

For Example:

Truly,
Rushford Williams

Continue Working Letter of Intent Examples

Final Words

Knowing how to write an effective continue working letter of intent is crucial if you wish to have your employer extend or renew your employment contract. It is imperative to note that you must use a convincing tone while writing the letter and mainly talk about your most notable accomplishments and achievements that are invaluable to the organization’s growth to convince the employer to consider renewing your contract. Remember to proofread before submitting it.

About This Article

Authored by:

William Lehr

Human Resources Specialist, MS Office Expert

William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.