A teacher’s letter of intent to return is a letter written by a teacher to their school district informing them of their intent to return to their teaching position or be transferred to a new school/position within the same district in the next academic year.
Teachers are usually required to write a letter of intent to return to their district to make clear their intent to continue teaching in the same district in the coming school calendar year or be transferred to a new position, department, or classroom within the community before it begins.
School districts usually make announcements on when the letter of intent to return must be delivered to them to schedule an RTW interview. Missing the deadline set in case of continuation of the same position may automatically make one lose their teaching position and lead to their termination at the end of their current academic year as that would signify declined employment.
Format of a Teacher Letter of Intent to Return
A teacher’s letter of intent to return is an essential document that must be written with utmost professionalism. This is particularly true if one is looking to be transferred to a new position, department, or classroom.
Below is a comprehensive guide on how to properly format a teacher letter of intent to return:
When writing the letter of intent to return, start with the sender’s address at the top left corner of the page. Include the sender’s full name, Street address, Zip code, and state name that the recipient will use when responding to the letter. Also, provide the sender’s phone and email for more accessible communication.
It is important to note that it would be practically impossible for the district to reach you if you fail to provide the correct contact details.
Next, write the date of writing the letter and align it to the left or right margin. It is essential to include the date as it will help the person reviewing the letter know when it was submitted and when to take effect for reference purposes.
Immediately after the Date, mention the receiver’s address. The receiver’s address should include their name and mailing address. It is vital to use the correct receiver’s address to avoid instances where the letter may get lost or discarded for not reaching whom it was intended for.
After the receiver’s address, skip one line. and write the salutation. The type of salutation used will depend on whether you know the recipient or not. One of the commonly used salutations is “Dear,” which is highly recommended if you have never met the intended recipient. The salutation should then be followed by the recipient’s last name if you know it and it should be punctuated with a comma.
After the salutation, proceed to write the letter’s body. The body of your letter should have at most four paragraphs, with each paragraph having a clear and definitive reason on why it has been included. The paragraphs should be divided as follows:
Paragraph 1: Introduction
Start the letter by properly introducing who you are. Include your name and professional title if applicable.
For example, you can begin the letter by writing,
“My name is Mr. John Doe, a teacher at ABD academy within Primary school district.”
Paragraph 2: Reason for Writing
In the next paragraph, expound on why you are writing the letter and clarify your intent to return to school to teach in the next academic year. Also, if you are requesting a transfer, make sure to make it clear in this paragraph.
For example, you may write:
“I am writing to duly inform the district of my intent to return for the 2022-2023 academic year.”
“I am writing to notify the district that I intend to return for the 2022-2023 academic year.”
Paragraph 3: Experience
This paragraph should only be included if you seek to transfer to a new position, classroom, or a new position in another school within the district. When you are looking to be transferred to a new position, highlight what makes you qualified for the new job/position. Mention some of your achievements and any other standout expertise that you may have for the new position. Ensure truthful, verifiable information to help the district make sound decisions when looking into your qualifications for the position.
For example, you may write:
“During my time teaching at XYZ, I developed a great rapport with the students, and I would love to help them even more by being moved to the Math department.”
Paragraph 4: Contact Information
In the fourth paragraph, provide your contact information and invite the district office to contact you should they have any questions regarding your intent to return to the same teaching position or approve your request to join the new school or teaching position that you have requested.
“Kindly contact me at 123-456-789 or email@example.com should you have any questions regarding my transfer request.”
After ascertaining that you have included all the information close the letter with a formal closing. Some of the formal closings that you should consider including are; “Yours Faithfully,” “Sincerely,” and “Yours Sincerely.” After closing the letter, include your print name and Signature.
Teacher Letter of Intent to Return Template
____________ [Sender’s Name]
____________ [Sender’s Company Name]
____________ [Sender’s Street Address]
_____________ [Sender’s City, State, Zip Code]
______________ [Sender’s Phone Number and Email]
_______________ [Receiver’s Name]
_______________ [Receiver’s Company Name]
_______________ [Receiver’s Street Address]
_______________ [Receiver’s City, State, and Zip Code]
________________ [Receiver’s Phone and Email Address]
Dear _______ [Receiver’s Name]
My name is ____________ [write your name] a teacher at ___________ [write the name of the school]. I am writing to inform the district that I am planning to return for the ________ [write the start and end of the school calendar] academic year. [If you are looking to be transferred to another position/school/class, mention this here and provide your qualifications]
Kindly contact me at ___________ [insert phone number] or ____________ [insert email address] should you have any questions regarding my transfer request. Thank you for your time and consideration of my request.
____________ [Print Name]
Teacher letter of Intent to Return Sample
ABC International School
London, LN, 0123
July 15, 2021
Education District office
Re: Letter of Intent to Return
Dear Mrs. Green
I am writing this teacher letter of intent to return to notify the district that I intend to continue teaching for the 2022-2023 academic year. Still, I would like to request a transfer to the English Department humbly.
I believe that I am the ideal candidate for the position due to my vast experience teaching phonetics and Oral English. During my time teaching these two subjects, I developed a great rapport with the students, and I would love to help them even more by being moved to the English department.
The following are some of my qualifications for this position:
-Associate’s degree in English Literature from XYZ university
-Bachelor’s Degree in Communication Science from EFG University
-17 years as an Accredited English tutor at IJK Phonetics and Oral institution
Kindly contact me at 123-456-789 or firstname.lastname@example.org should you have any questions regarding my transfer request. Thank you for your time and consideration of my request.
Writing a teacher letter of intent to return is very important for teachers looking to resume working in the next academic year. As a teacher, it is essential to craft one and send it on time to avoid any inconveniences, especially if you are applying for a transfer or to be moved to a new position.