Free Tractor Bill of Sale Forms [How to Fill] – Word | PDF

A tractor bill of sale form is a document that shows that the purchase of a tractor was legal between the buyer and the seller of the farming vehicle.

The document contains information about the tractor’s condition, model, make, and condition. It also includes information on the seller and buyer to prove that ownership was rightfully transferred to the buyer.

Why is a tractor bill of sale needed?

The tractor bill of sale form is needed to validate the transaction (transfer ownership of the equipment). This document is necessary to relieve the seller of his rights to the equipment and transfer all ownership rights to the buyer.

A tractor bill of sale is legally binding and ensures that in any litigation after that, the buyer was aware of the actual condition of the tractor before making the purchase.

Free Tractor Bill of Sale Forms

Free Tractor Bill of Sale Template 01

Printable Tractor Bill of Sale Template 02

Editable Tractor Bill of Sale Template 03

Tractor Bill of Sale Template in Word 04

Free Printable Tractor Bill of Sale Form 05

    How to Write a Tractor Bill of Sale

    To prepare a good tractor bill of sale, the vehicle owner must put some things into consideration while going about it. These are:

    Sellers information

    The tractor bill of sale incorporates the detail of the seller first. It should contain the full name, address, license number, email, and phone number of the seller. This would capture the primary data of the seller. The correct information of the seller should be provided as-is as this is necessary for documentation and integrity purposes.


    Name_____________________.                                Phone Number__________________

    Email address______________.                              Residential address___________________

    License Number______________

    Buyers information

    The seller information should be followed closely by the buyers’ report, which will show the purchaser’s details and clearly state that a transfer of ownership of the vehicle is being made, evidenced by the document. It should clearly state the buyer’s full name, address of the buyer, The buyer’s license number, the buyers’ email, and phone number in the minimum.


    Name_____________________.                                Phone Number__________________

    Email address______________.                              Residential address___________________

    License Number______________

    Vehicle information

    The vital information regarding the vehicle is also required to be represented on the sales form. It should include but not be limited to: The make of the tractor, Its model, the year it was produced, the VIN (Vehicle identification number), the mileage (either in miles or kilometers of the tractor), a complete description of the vehicle and the condition it was sold in. The seller provides this information to inform the buyer of the vehicle specifications and conditions.









    Purchase details

    The purchase details should cover all the information that the purchase of the tractor entails. This part of the bill of sale should contain the number of units, payment method (cash or wire transfer), and the warranty given to the buyer. It primarily just contains the payment details and date of sale.


    Number of units sold__________________________________

    Date of Purchase__________________________________

    Payment method__________________________________


    • Purchase price: The purchase price of a tractor comprises the total cost used in purchasing the machine(s). Include details of commission earned by the seller/advertiser (if applicable). The price of the purchase per unit and the denomination used in payment should be included as that in the event of a resell or assessment, the bill of sales form would represent the purchase price.


    The total sum of ________________ received for the agreement of the sale of the tractor between the buyer and the seller as the purchase price

    • Purchase Date: Ensure that the date of the sale is appropriate and clearly stated. The Tractor bill of sale date legally defines when the tractor is sold and when the buyer can take ownership of the machine.


    Date read__________________________________

    Signature: The signatures of the buyer and the seller are necessary to seal the agreement and bind the contract.

    Seller’s Signature____________________         

    Buyer’s Signature___________________________

    Seller’s Name___________________                  

    Buyer’s Name________________________

    Address__________________________.                Address_____________________________


    City ______________________________


    State ____________________________


    Notarization is the concluding part of writing a tractor bill of sale. Witnesses essentially validate the sale of the tractor, proving the authenticity of the sale and prevention fraud. For each notary public, information regarding their full name, address, fees charged, means of identification, and the expiration of the identity card should be collected. This would ensure that the person signing the document is identified correctly under the court of law.

    The notary’s signature, date, and contact information should be provided, and a valid statement indicating that the notary was identified correctly.


    To the best of my/our belief, information, and knowledge, I/we certify that true and correct statements have been made. I understand that by the penalty of perjury, fines or imprisonment can be confined on me if I make false statements.

    Witness 1 Signature____________________          Witness 2 Signature___________________________

    Witness 1 Name___________________                   Witness 2 Name________________________

    Address__________________________.                Address_____________________________





    Identity Card type___________________.            Identity Card Type______________________

    What does it mean to purchase a tractor “as is”?

    When buying a tractor “as is,” you are buying the tractor in its current condition. The sale is marked “as is” to let you know that there may be certain things about the tractor that may be in need of repair. Perhaps there is a dent, a part that will soon need replacing, or another aspect of the tractor that the seller does not want to assume responsibility for before selling it. Advertising the sale as “as is” protects the seller by acknowledging that there may be certain damages to the tractor that the seller will not be liable for after the transaction is made. Whenever you see a tractor sale marked “as is,” you should definitely get it inspected by a professional mechanic who can give you a good idea of the tractor’s longevity and the cost of any necessary repairs.

    How to Sell a Tractor ?

    When selling a tractor, it is essential to consider some things. Selling a used vehicle requires that all accessories and other affiliated materials be in place. The seller should make proper repairs on the tractor and also ensure that all papers are in place. The seller should also advertise to announce the sale of the tractor before proper negotiation is carried out and the sale is made.

    Following are the steps explained in detail:

    Clean and fix your tractor

    If you want to sell your tractor at a reasonable price, it is highly recommended that you ensure your tractor looks suitable for photos and showing to the buyers. Note that the less work the buyer has to do to get it working effectively, the better chance you will have to sell it for a competitive price.

    Gather all the paperwork required

    Find the title, specs, owner’s manual, and any other relevant information that the buyer might need to register and operate before listing the tractor for sale.

    Include attachment

    To attract more buyers in your listing, include attachments and equipment that go with the tractor that you no longer need, as the tractor is only the engine powering the tools you use out on the field.

    Advertize properly

    Put up adverts on various farm-specific websites and dealers to make it easier for buyers to access your tractor. You can also advertise in the local swap sheets, newspapers, and other places that you feel buyers might be looking for.

    Negotiate and make the deal

    It is always essential to have a fair asking price for your heavy machinery. Although the buyer might try to down-sell you a bit, it is advisable to know your tractor’s current market value by doing online research and appraising it.

    Complete the bill of sale

    Once you have identified a serious buyer and have come to terms with a final selling price, you will need to fill out the Tractor Bill of Sale form. You can finish it by completing the following information:

    • Buyer’s name and address
    • Seller’s name and address
    • Date of sale
    • Tractor information-include the make, model, condition, serial number, registration number, etc.
    • Buying price
    • Date and signatures from the seller, buyer, and any witnesses.

    Finally, you will need a Certificate of Acknowledgement from your public notary to complete the sale and leave the transaction in the public record. Once you have accomplished all this, the price is paid, and the sale is finalized.

    Frequently Asked Questions

    How can a seller properly place prices on tractors?

    Make searches on the average tractor models on the internet and analyze their price points. Also, consider the year of production and use, tractor condition, specifications, accessories, and models to properly value the tractor.

    How to discover the year a tractor was manufactured?

    To determine the manufactured year of a tractor, locate the serial number of the tractor. Then, place the serial number as well as the brand name on Google.

    Is a sales contract similar to the bill of sales?

    Sales contracts are documents that describe transactions in the sale or transfer of items between owners. In contrast, a bill of sale is a document that provides information of the parties involved in a transaction, the description of the article, and the condition in which the item is sold.

    What limitations are in place when using a bill of sale?

    A bill of sale is only used when transferring ownership of a movable vehicle and cannot transfer what the seller is not entitled to. Hence it is limited to only the owners of the vehicle. In other words, sellers without the legal right to a property cannot transfer the property to buyers.

    When can a bill of sale be used?

    A bill of sale can be used in the sale of physical properties by unincorporated businesses or individuals.

    About This Article

    Melissa Horton
    Authored by:
    Legal Writing | M.A Marketing, B.A. Finance
    Melissa Horton is a highly skilled legal writer and co-owner of a leading financial planning firm in Washington, D.C. With over a decade of experience in the financial services and planning industry, Melissa's expertise lies in teaching clients how to maintain sustainable financial health. She holds a JD degree and possesses a deep understanding of legal principles and regulations, enabling her to deliver exceptional legal writing that is both informative and accessible. Melissa's passion for helping individuals navigate complex legal matters shines through in her work, making her a trusted authority in the field of legal writing.

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