How to Write a Job Proposal Letter (with Examples)

There are several reasons for writing a proposal letter for a job, including showing a business how the employee can meet its needs, proposing a new position that may help the organization function much better, and proposing a new position within a department to increase its efficiency.

In essence,

It is a formal document created by a job candidate that lists problems that the company is facing and explains how their qualifications and experience can help fix those problems.

Free Templates and Examples

Great Printable Construction Job Proposal Letter Template for Excel Format

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Great Printable Job Proposal Form for Excel Format

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Great Downloadable Job Proposal Letter Example as Word File

Great Downloadable Job Proposal Letter Template as Word File

    Types of Job Proposal Letters

    There are different types of such letters for various situations. Some of the most common ones used include:

    Construction job proposal letter

    When you are looking to create a construction proposal, you must ensure that all the information is captured correctly, including the project’s material cost, the scope of the project, and the contractor’s information.

    Telecommuting job proposal letter

    As an employee, you may always find yourself in situations where telecommuting is your only option. In such cases, it is important to propose to your employer how you will operate outside the offices, how you will ensure that your work is done effectively, and how doing so will benefit the company.

    Freelance job proposal letter

    As a freelancer, you will, in most cases find yourself looking for new opportunities in different organizations or with different clients. Freelancers can use this letter to create a comprehensive freelance project proposal that comprises an engaging pitch, a proposed timeline with the project’s deliverables, the cost of the service provided, and your key qualifications.

    Internship job proposal letter

    If you are looking to propose an internship opportunity with an organization, you can use this letter to list the different learning opportunities provided by the internship, such as academic relevance, the intern’s responsibilities, and relevant experience.

    Writing a Job Proposal Letter

    Knowing the right words and format to use when crafting it is very important. This is because the letter serves as a first impression on the prospective employer. It also shows the employer that you are confident in your skills and abilities and how much of an asset you will be to their company. Below is a comprehensive guide on how to properly craft it.

    Address the letter to the right person

    Start the letter by addressing it to the company’s top executives. You can usually find the name of the person to address on the company’s website. If not included, you should consider contacting the company. Addressing it to the right person will ensure that the letter is received and given the proper response.


    Avoid using generic phrases such as “To whom it may concern,” as it shows a lack of research and effort.

    Introduce yourself

    Create a great first impression by properly introducing yourself, i.e., who you are and why you are writing the letter. This will help capture the reader’s attention and potentially set you up as a strong candidate for the position. If you have already interacted with the prospective employer, mention this in the opening statement to help them understand the letter’s context. For example, you may have discussed the company’s problems and agreed to a rough set of objectives. Ensure to allude to this conversation and briefly reiterate why you are the best candidate to offer the solution.

    Proposal’s purpose

    Most companies are usually unaware that they have a problem if such problems are not brought to their attention. Explaining the reason for writing the letter clearly and concisely can help them understand why they need your expertise to improve their chances of success. Make sure to identify the issue that you want to solve and provide a detailed explanation of how you will solve it.

    Company needs

    To clearly understand what you are talking about, it is important to do thorough research, especially if you are proposing a new position or are not already an employee at the company. To find out more about the company (especially if you are not already an employee there), visit its websites to learn more about its history, what it does, its core principles, etc. Also, read trade journals and any other material that you can find to get insight into the current industry trends. This will help you gain more insight into what the company needs and give you ideas on how you can benefit the company.

    Goals and objectives

    For the employer to take your letter very seriously, you must define your goals and objectives and how they will benefit the organization in the long run. For instance, if you are proposing a new position in the department, instead of saying that the new position will boost the company’s productivity, you may consider using figures and state that the new position will increase the company’s productivity by 25% and increase work efficiency by 60%. You may also want to state the method you will employ to achieve these goals and objectives.

    Showcase your skills

    When writing it, you want to make sure that you showcase your most valuable assets to make you stand out and be considered a strong candidate for the position. Remember that proposing a solution to a problem does not necessarily guarantee that you will be given the role. Your proposal may be great; still, if not properly crafted, the employer may solve the problem by getting the right candidate with the right tone and choice of words.

    Ensure that you state some of your special skills related to the problem you are trying to solve and give the employer enough reasons why they should consider you for the role. You may also want to mention your experience with a similar issue or outline a unique process guaranteed to give the best/optimal result.

    Budget and funding

    Although it is not recommended to give a full breakdown of the budget and funding in this letter, the proposal should provide the employer with an overview of the approximate cost they stand to incur if they decide to move forward with the proposal. Keep in mind that the cost of implementing the proposed solutions is usually a major factor in the decision-making process; thus, it is important not to leave out this piece of information.

    Call to action and follow-up

    When writing it, the choice of words is very important. You should be keen not to write a letter that ends so that the potential employer can use a non-response as an answer. A call to action requests that the employer take additional steps and creates urgency for them to move forward with the proposal.

    Also, make sure to afford the employer enough time to respond to the proposal. Employers usually have more than enough on their plate every day; bugging them with calls and emails is not the right thing to do. Instead, giving them enough time and indicating a date on which you will follow up is the right thing to do and shows that you are serious and dedicated to the proposal.

    Contact details

    End it by thanking the employer for their consideration of your letter and encouraging them to contact you should they have any questions or need further clarification regarding the same. Ensure to provide a full set of your contact details at the end of the letter, including your email address, phone number, and an alternative phone number.

    Since it is a formal letter, make sure to include a professional closing such as “Sincerely” or “Regards,” and your name a few lines below, then sign your name above your typed name.

    Job Proposal Letter Example

    [Your Name]

    [Your Address]

    [City, State, Zip Code]

    [Your Email Address]

    [Your Phone Number]

    [LinkedIn Profile (optional)]


    [Recipient’s Name]

    [Recipient’s Title]

    [Company Name]

    [Company Address]

    [City, State, Zip Code]

    Subject: Proposal for [Position Name] Role

    Dear [Recipient’s Name],

    I hope this letter finds you well. I am writing to express my keen interest in the [Position Name] position at [Company Name], as advertised on [where you found the job listing]. With a solid background in [Your Field/Industry], coupled with my comprehensive experience in [specific skills or experiences relevant to the job], I am excited about the opportunity to contribute to your team and help drive [specific company goal or project related to the position].

    Professional Background

    Over the course of my career, I have developed a robust skill set that I believe aligns well with the requirements of the [Position Name] role. My professional journey has endowed me with a diverse set of skills, including:

    • [Skill 1]: Description of how you have applied this skill in a professional setting and the impact it had.
    • [Skill 2]: Explanation of your proficiency in this area and any recognition or achievements associated with it.
    • [Skill 3]: Outline of your experience with this skill and how it can benefit the team or project at [Company Name].

    In my most recent position as [Your Last Position] at [Your Last Company], I successfully [describe a major achievement or project], which resulted in [quantifiable outcome or benefit to the company]. This experience honed my abilities in [mention relevant skills or areas], and I am eager to leverage this expertise in the [Position Name] role at [Company Name].

    Understanding of [Company Name]

    I have always admired [Company Name] for its [mention what you admire about the company, such as innovative products, commitment to sustainability, industry leadership, company culture, etc.]. I am particularly drawn to this position as it aligns perfectly with my career objectives and my commitment to [mention how your goals align with the company’s goals, projects, or values]. I am enthusiastic about the opportunity to bring my unique talents to a team as diverse and forward-thinking as yours.

    How I Can Contribute

    I am confident that my background and skills will allow me to make a significant impact at [Company Name]. Specifically, I am looking forward to:

    • Driving Results: Utilizing my skills in [Skill 1] and [Skill 2] to [mention how you plan to contribute to specific projects or goals].
    • Innovation and Improvement: Leveraging my experience in [Area] to introduce new strategies or improvements that enhance efficiency and productivity.
    • Team Collaboration: My strong communication and teamwork skills will enable me to work effectively with your team, fostering a collaborative environment that encourages innovation and excellence.

    I am very excited about the possibility of joining [Company Name] and am eager to bring my background in [Your Field/Industry] to your esteemed team. I am looking forward to the opportunity to discuss how my skills and experiences align with the needs of your team and how I can contribute to the ongoing success of [Company Name].

    Please find attached my resume, which provides further details about my professional achievements. I am available at your convenience for an interview and can be reached at [Your Phone Number] or [Your Email Address]. Thank you for considering my application. I look forward to the possibility of contributing to your team and to the continued success of [Company Name].

    Warm regards,

    [Your Name]

    Sample Job Proposal Letter

    Dear Ms. Taylor,

    I am writing to express my enthusiastic interest in the Software Engineer position at Innovative Tech Solutions, as advertised on LinkedIn. With a Bachelor’s degree in Computer Science and over five years of hands-on experience in software development, specializing in cloud computing and scalable web applications, I am excited about the opportunity to contribute to your team and help drive your cloud integration projects to new heights.

    Throughout my career, I have cultivated a comprehensive skill set that perfectly aligns with the requirements of the Software Engineer role. My professional journey has equipped me with key skills and experiences, including:

    • Agile Software Development: Proficient in leading sprint planning and retrospectives, significantly improving project turnaround time by 30% at my current role.
    • Cloud Computing: Extensive experience with AWS and Azure, successfully migrating over 10 legacy systems to the cloud, resulting in a 20% reduction in operating costs.
    • Full Stack Development: Developed and launched 15+ web applications using React, Node.js, and MongoDB, enhancing user engagement by 40%.

    In my recent position as Senior Software Developer at TechSolutions Inc., I led a team in developing a cloud-based inventory management system that streamlined operations for numerous clients, demonstrating my commitment to leveraging technology to solve complex problems and improve efficiency.

    I have long admired Innovative Tech Solutions for its commitment to innovation and excellence in the tech industry, particularly your recent initiatives in cloud computing and AI. I am drawn to this position not only because of my passion for software development but also because of my alignment with your mission to create cutting-edge solutions that empower businesses. I am particularly excited about the prospect of working on your cloud integration projects, contributing my knowledge and skills to your team’s success.

    I am confident that my background in software development and my proactive approach to technology solutions will enable me to significantly contribute to your team. Specifically, I look forward to:

    • Innovating and Improving: Applying my expertise in cloud computing to enhance your cloud integration services, ensuring they are not only efficient but also scalable and secure.
    • Driving Results: Utilizing my full-stack development skills to contribute to your ongoing and upcoming projects, ensuring they meet the high standards Innovative Tech Solutions is known for.
    • Collaborating and Leading: Bringing my experience in agile project management to foster a collaborative environment that encourages innovation and excellence within your development team.

    I am eager to bring my background in software development and my passion for technology to Innovative Tech Solutions. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team and how I can contribute to the ongoing success and growth of your company.

    Please find attached my resume for more detailed information about my professional achievements. I am available at your convenience for an interview and can be reached at (555) 123-4567 or via email at Thank you for considering my application. I look forward to the possibility of contributing to your esteemed team at Innovative Tech Solutions.

    Warm regards,

    Jordan Smith


    This cover letter effectively communicates the candidate’s strong interest and suitability for the Software Engineer role at Innovative Tech Solutions. With a Bachelor’s degree in Computer Science and five years of experience specializing in cloud computing and scalable web applications, the candidate is well-prepared to contribute to the company’s projects. They highlight key skills relevant to the job, including Agile software development, extensive experience with AWS and Azure, and proficiency in full-stack development using React, Node.js, and MongoDB.

    The candidate shares notable achievements, such as leading the development of a cloud-based inventory management system, which showcases their ability to use technology to solve complex problems and improve efficiency. Their admiration for the company’s commitment to innovation, especially in cloud computing and AI, aligns with their professional aspirations.

    Expressing eagerness to apply their expertise in cloud computing, full-stack development, and agile project management, the candidate is confident in their potential to contribute to the team’s success. They conclude by inviting the opportunity to discuss their qualifications further, underscoring their enthusiasm for joining Innovative Tech Solutions.

    Tips for Writing a Proposal Letter

    When sending in this letter, you want to make sure that it gets the right response and doesn’t get ignored and piled with other letters. To give your letter an edge, make sure to keep important tips in mind when drafting it.

    Some of these tips include the following:

    Study project objectives

    The first thing you want to do before writing it is to study and master the project’s objectives. Understanding what the problem is and how your proposed solution will help mitigate it is very crucial. Pitching something that you have a clear understanding of is far easier, as you will answer any question directed at you with ease.

    Keep it brief

    Such letters are usually short and direct to the point. To ensure that you create a great first impression and capture the employer’s attention much easier, you must craft a clear and concise document. If you write an overly long proposal full of dense paragraphs, you ask the employer to spend more time trying to find details that matter in your proposal. Do not omit any crucial information; instead, state it briefly using bullet points to ensure that your proposal is engaging, to the point, and easy to read and comprehend.

    Be professional

    They are formal letters and should be written in a professional yet friendly tone. They should offer the employer a sense of reliability and give them an overview of what it would be like to work with you. Whether you have a close relationship with the employer or not, always maintain professionalism when writing an official letter.

    Include samples

    To establish more relevance and make the case that you are the right candidate to offer the solution, you may want to consider attaching samples of your most relevant work, if any. Samples help create a clear picture of what the problem is and what you are trying to solve.

    Frequently Asked Questions

    What is a proposal letter?

    It is a professional document used to introduce a person’s business ideas to an important recipient who holds the decision-making role.

    When do you use proposal letters?

    Various instances prompt their use, including convincing a business partner about the validity of your business objectives; getting a loan for your business from a potential investor; convincing a company to hire your services for their project, etc.

    Why are proposal letters important?

    They are important as they serve as the first impression the recipient has of you and your business (ideas). In addition, a clear and concise letter will significantly increase the recipient’s likelihood of considering the proposal and moving forward with it.

    About This Article

    Shannon O'Brien
    Authored by:
    Career and Life Strategy Consulting, Workshops, E-learning
    Shannon O'Brien, the visionary Founder and Principal Advisor of Whole U., has positioned her Boston-based consultancy as a beacon for those seeking purpose and balance in their careers and lives. Whole U. offers a spectrum of services, from individualized advising to immersive workshops and e-learning platforms, all designed to empower individuals to chase their true calling and cultivate a harmonious life. Recognized for her unparalleled expertise, Shannon has been honored as both the #1 Career Coach and Life Coach in Boston by Yelp users. Her insights and contributions have been spotlighted on platforms like, Boldfacers, and the UR Business Network. Cementing her authority in the field, Shannon holds a Master's degree in Technology, Innovation, & Education from the prestigious Harvard University.

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