Formal Rejection Letter to Decline Job Offer (Email Examples)

A rejection letter to decline a job offer is a letter or email that informs an employer that a job applicant is not taking a job offer with their organization. Declining a job offer that you have worked pretty hard to get isn’t always an easy thing, but it can happen if you’ve been aggressively interviewing and you receive more than one job offers at the same time. You can also reject a job offer if the job was not a good fit or for personal reasons.

Regardless of your reason, it is critical that you understand how to compose a rejection letter which expresses both your appreciation and regrets. What you write or say when you decline will solely depend on your reason for rejecting the job offer. Your response can include an outline of the essential skill sets that you want to employ, the level of responsibility you aspire to get or any other elements of the prospective position that were missing.

When writing the rejection letter, remain courteous and polite and select your words carefully. By doing this, you will only project yourself in a positive way to the employer, but it’ll also keep doors open for more future opportunities in the long run. While you may be tempted to make a call to reject the job offer, it is more professional to write a formal letter.

Tips for writing a job offer rejection letter

Express your gratitude

Most of the time, recruiters spend a lot of time poring over thousands of resumes to get the ideal employees. It is therefore important to express your appreciation to the hiring manager both for the job offer and their time. You never know how, when or if your paths may cross again in the future, so the objective is to decline the offer without any hard feelings.

Provide a good reason

Giving the hiring manager a good reason for declining the position is the respectful and right thing to do, and particularly if you have spent lots of time interviewing. However, avoid giving any negative details on things you didn’t like about the role or the organization. Instead, focus solely on the positives and also wish the organization success. If you’ve no specific reason to give, you can say that the position was not the right fit for you.

Keep it brief but professional

You should keep your rejection letter brief and to the point. Don’t give unnecessary details such as the warning signs or the potential you saw in the job offer or the would-be employer. State your primary reason for not taking the offer and then give your appreciation.

Do it promptly

If you don’t have any intentions of following through with your employment opportunity, don’t procrastinate writing a rejection letter to decline the job offer. Promptly writing the letter will give the hiring organization enough time to get another candidate for the job.

Job Offer Decline Email Samples

Sample 1:

Subject Line: Janes Fallon – Job Offer

Dear Mr. Kegan,

Thank you a lot for giving me the new role of Assistant Marketing Manager with Bluelink Company. I sincerely appreciate the job offer and your incredible interest in employing me.

Regrettably, I have already accepted a position with another organization which is a perfect match for my current career goals.

Moreover, I appreciate your consideration and the job offer. I am grateful for such a wonderful interviewing experience with your company.


Janes Fallon

Email: [email protected]

Phone Number: +2578257809859876

Sample 2:

Subject line: Job offer – Janet Chris

Dear Ms. Morgan,

Thank you for giving me the position of Sales Manager with your company. Nevertheless, I have realized that this is not the best fit for my current career objectives.

I truly enjoyed the interview, our conversation and the discussions with your Sales team, and I appreciate all the time you set aside to share relevant information about the position and vision of MediaLink Corporation.

Again, I appreciate your consideration and time, and I wish you continued success.


Janet Chris.

Job Offer Decline Letter Samples

Sample 1:

Leah Morris

1225 DH

Florida, +026

9th May 2019

Dear Mr. Kennedy,

Thank you a lot for offering me an opportunity to work at Blink Enterprises. Unfortunately, I will not be taking the role since it doesn’t fit the current path I am taking to accomplish my professional goals.

Again, I wish to express my heartfelt gratitude for the employment opportunity, and I wish you the best as you find a suitable candidate to fill the position.



Leah Morris.

Sample 2:

Margaret Harrison

3018 ST

California, +013

10th May 2019

Dear Ms. Harvey,

Thank you a lot for granting me the Sales Manager position with Brooklyn Associates. After carefully considering the salary package highlighted in your salary offer, I must unfortunately decline. The compensation package does not meet my current situation’s financial requirements.

It was a great meeting you and also learning about your organization, and I wish you and your company continued success. Again, thank you a lot for your consideration.



Margaret Harrison.

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    How do I decline a job offer because of personal reasons?

    If the hiring organization is not appealing to you because of its company culture, its services or products, or a prospective supervisor, express your gratitude with a simple reference to the position not being a good fit at this time in your career. Avoid expressing your specific dissatisfaction with the company culture or the employees with whom you interacted or sharing any other form of criticisms of the company.

    How do I reject a job offer because of salary?

    If the job offer and company are attractive, but the given salary is not sufficient, you should address this thing in your rejection letter. If all your efforts to negotiate a better salary do not yield the results you want, send a letter expressing your gratitude and reaffirming your interest in the position, saying that you must decline because of the level of the offered salary. At times an employer might get back to you with a better salary offer once they notice that you’re sincerely willing to walk.

    How do I decline a job interview?

    If you’ve decided to decline a job interview, your aim should be to leave a good impression. You don’t want the company to remember you as an arrogant individual who turned a job offer down. Here are some ideas you can follow to decline a job interview:

    Write a short Email: Email correspondence typically saves time for many people, which is why most managers no longer keep listed work numbers.
    Be courteous: if you are going to send your hiring manager or an interviewer an email declining the job interview, you should do it in a way that indicates you are respectful of the interviewer and the organization they represent.
    Decline the job interview promptly: By doing this you’ll be making the job easier for the hiring manager, and while they won’t necessarily commend you for that, they will not hold any grudge against you because you led them on and then wasted their time. Let them know that you will not be going to the job interview, and the more concise your explanation is, the better they will like it.

    Is it OK to reject a job offer after accepting?

    Accepting a new job offer can be exciting, but you might change your mind for various reasons. Maybe you’ve gotten a better job appointment that you cannot turn down, or a family emergency has changed your circumstances, or maybe you just found out that you’ve to relocate because your partner’s current job is transferring them to another State.

    Regardless of your circumstances, turning down a job after you’ve already accepted it can be a very uncomfortable experience. Nevertheless, as long as you’ve not yet signed your employment contract with the organization, you are legally permitted to change your mind. Again, depending on the employment contract, you may still be able to decline the job offer without legal consequences.

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