One of the most frustrating things that you will come across as a jobseeker is to have your job application rejected by an organization you had built so much hope to work for. The feeling of being turned down after having completed all the interview stages successfully and somehow breeding some familiarity with the interviewers is not a pleasant one by all means. The truth is that as much as we experience frustration from different issues in life, we cannot handle all of them in the same manner.
This is the reason one should know how to handle the reception of a rejection letter or email from a potential employer. Even though the letter may in one way, or another elicit some negative emotions, there is a positive and professional way to go about this issue. Your main concern, after receiving the rejection email letter should be to clear your mind and then get down to writing a response in a professional way.
Why SHOULD you respond to a job rejection?
Most job seekers simply move on to making the next application for a potential job once they receive the rejection email after interview. Not many people want to spend time thinking about the missed job opportunity or even trying to analyze why they were rejected. If you, however, find yourself in this position, you should consider writing a response to the rejection letter due to the following reasons:
It can open up future opportunities for you
One fact that you should have in mind is that if you had a shot at securing an interview with a certain organization, then the interviewers are well aware of your being qualified. They may have different reasons for not hiring you, but that does not mean that your qualifications cannot secure you that position in the future. If someone decides to leave that organization and the staffing department review your qualifications and finds you to be a suitable fit, they are likely to consider you to fill up the position. This is the reason why you should follow up with the rejection email or letter with a professionally written response.
It leaves a lasting impression
You may have put your best foot forward all through the interview process, and at the end of it all ended up getting rejected. Does this mean that you should stop caring about the impression you leaves? By all means, you should not do that. If you want to leave a lasting impression with an organization that has rejected your application, you should write a response, which in this case works to show how committed you are to professionalism.
A professional guide to responding to a job rejection letter or email
A professionally written response to a rejection letter or email has a number of elements in it. These include:
Gratitude to the interviewers and hiring manager
Appreciating the panel of interviewers and hiring manager may be the key to you getting a job in the future if you happen to meet them in the future. If you warmly express your gratitude for the opportunity, they provided you in letting you participate in the interview process, you will have created a lasting impression. You should, however, limit yourself to a maximum of two sentences.
An expression of your disappointment
The next thing lies in notifying the interviewers that you are disappointed to know that you were not selected for the job. This is a grey area and therefore calls for you to maintain a positive tone and for you to be brief. You are required to express yourself as politely as possible, without showing any hint of negativity. Writing out your disappointment in the right manner will go a long way into showing that you were quite interested in working for that company.
An expression of your continued interest to work for that company
The final thing you should do is letting the hiring manager or the person in charge of the recruitment process that you are genuinely interested in working for that company in the future, or as soon as they have a post that you can handle. This section is essential since it shows that the hiring manager that you would like the organization to consider you for future opportunities.
Job rejection follow-up letter template
If you want to capture all the above elements, you should consider using the following job rejection follow-up letter template:
Dear [Hiring manager’s Name],
Thank you for giving me your feedback on the hiring decision. I am also grateful to the panel of interviewers for the time they offered to not only interview me but also to educate me about the many things I did not know about your company.
Whereas I am disappointed that my qualifications did not quite enable me to fill up the position, I would wish to express my continued interest in working for your company. I am open for consideration should a position, which you perceive as being suitable based on my skills, arise.
I wish you and your company all the best in your future endeavors.
Follow-up letter samples
Things to avoid in your letter
You are free to express yourself as you please in the response letter, provided that your tone is friendly, and you maintain a positive attitude all through. There are some things which you should refrain from putting across or asking about in your response letter, such as the following:
- Trying to ask what you should have done to be selected for the post.
- Asking why you were turned down and why they saw another candidate as the best fit for the position.
- Inquiring about the candidate they selected.
You should be well aware of the fact that writing the response or follow-up to the rejection letter or email is not an opportunity for you to express your negative emotions. On the contrary, it is an opportunity for you to show your commitment to professionalism, which is the reason you should stick to writing a professional response, and one that creates a lasting impression. If you do this, then you may be lucky enough to secure yourself a position with the organization in the future when an opportunity arises.