30 Free Packing Slip Templates – Editable – Word | Excel

A packing slip is a formal document describing all the shipment contents.

The products/goods are written in the form of an itemised list that primarily details the product description/type, number, and quantity. Other details such as weight, internal order IDs, and dimensions can also be added. The seller prepares the slip and can be placed inside the package or sealed in a pouch (commonly colourless) that is attached outside the package.

Alternative names:

Other names used to refer to a packing slip are:

  • Waybill
  • Bill of parcel
  • Manifest
  • Shipping slip
  • Shipping list
  • Unpacking note
  • Packing list
  • Order slip
  • (Delivery) docket
  • Customer receipt

It is essential to use the relevant documentation in business and be familiar with the documents involved in the purchasing process, whether you are a seller or a customer. A packing slip is one of the documents used to buy and sell physical goods. These slips are used with both brick-and-mortar retailers and eCommerce transactions.

The packing slip template contains descriptions of products in the purchase order and important information about the order that the seller would like to relay to the buyer, such as missing goods and backorders. Such templates will typically accompany the products and communicate to parties involved during ordering, shipping, and receiving goods, such as authorities at checkpoints, customs, and inventory recording.

Download Templates

Customizable Packing Slip Template 01 for Word Document

Customizable Packing Slip Template 02 for Word Document

Customizable Packing Slip Template 03 for Word Document

Customizable Packing Slip Template 04 for Word Document

Customizable Packing Slip Template 05 for Word Document

Customizable Packing Slip Template 06 for Word Document

Great Packing Slip Template 07 for Excel format

Great Packing Slip Template 08 for Excel format

Downloadable Packing Slip Template 09 for Excel format

Great Packing Slip Template 10 for Excel format

Great Packing Slip Template 11 for Excel format

Great Packing Slip Template 12 for Excel format

Great Packing Slip Template 13 for Excel format

Great Packing Slip Template 14 for Excel format

Great Packing Slip Template 15 for Excel format

Great Packing Slip Template 16 for Excel format

Great Packing Slip Template 17 for Excel format

Great Packing Slip Template 18 for Excel format

Great Packing Slip Template 19 for Excel format

Great Packing Slip Template 20 for Excel format

    Importance of Packing Slip

    It is a multi-functional document. First, it helps streamline transactions between retailers (sellers) and their customers. The main reason for attaching a packing slip with a shipment is that the document facilitates the identification of the package being shipped. It can be used for identifying evidence of payment of shipping fees.

    Furthermore, a pslip is used in customs offices when the product being shipped lands in a foreign country. It is used to verify goods by the government through electronic export information, popularly known as EEI.

    Below are reasons why it is wise to use a packing slip when buying or selling a product:

    Double-check the items

    Sellers want to send the correct package as part of the order fulfilment process, and buyers want to receive precisely what they ordered as part of the order receiving process. A packing slip template is a document used to verify if the shipment is as per the order. It will describe each item inside, and the parties can verify if all items were included or not.

    Track all items

    Every seller or buyer always wants to keep track of their goods. A template for packing slip is physical evidence of a shipment and its contents, and it thus simplifies the process of tracking any lost goods, which is crucial for insured and tracking goods that were shipped in separate shipments. The document is also used to locate items in the warehouse received in different shipments.

    Identify damaged products

    Goods in transit are ordinarily prone to damage due to human error or unavoidable accidents. A packing slip, paired with an RMA (Return Merchandise Authorization) form, speeds up the return process for damaged or mismatched orders. Buyers can identify the product on the template and share its description and information with the seller. 

    For the compensation of lost or stolen items

    While going through the transitioning process, if any product gets stolen or lost, a template for packing slip can be consulted to check the items that left the seller’s warehouse and the ones received by the customer. This makes it straightforward to identify any missing packages and prevents misunderstandings. If the items were insured, insurance providers could use the packing slip as evidence that the seller indeed released the goods they claim to have been lost in transit.

    Estimate the value of the shipment

    By listing all the items in a shipment, authorities such as the government, traffic agencies, and customs can estimate the value of the shipment and impose the appropriate fees. The fees will vary for international shipments and shipments within or outside the associated state.


    Packing slip templates do not indicate the total amount paid for the products but rather other details which precisely define the product. 

    Provides information about the contents

    A template of packing slip also helps inform authorities such as customs officials of what is contained in a shipment. This way, the document can be used for inspection instead of inspecting the entire shipment item after item. The packing slip is thus used to give additional information such as whether the product is hazardous or not, meets country standards, etc. Some carriers and shippers have restrictions on products they can ship, and This template is a quick way of establishing this.

    Confirm that the order was received

    With a template in place, customers can quickly identify what the seller sent, compare it with the invoice issued, and look for discrepancies to ensure the right products were delivered. This makes it easy to identify products that were tampered with in transit.

    Types of Packing Slip

    Packing lists come in different formats and variations according to the preferences of businesses and institutions.

    They include:

    • Packing slips with forms: This type of packing slip consists of a return form. This form is used by recipients of packages who want to return the package.
    • Packing slip with order and ship quantity: It gives a detailed description of the amount and quantity of the package being shipped.
    • Landscape packing slip: This is a packing slip that consists of additional tables which enable one to fill in more information regarding the package and the shipment in the subject.

    What to Include in a Packing Slip

    A standard packing slip template will contain information about the shipper, customer, order, carrier, and item. All these categories of information should appear in the template of any transaction.

    Below are a few things to consider when preparing a packing slip:

    Recipient name, shipping address, order date, and contact info

    The customer’s shipping and billing information should appear on the template, just like an invoice. Include the customer name, contact information, shipping/delivery address, order date, and number. This information is used for filing purposes and facilitates communication with any party interacting with the shipment in transit, if necessary. 

    Shipment company name and contact information

    Like any other formal business document, details about the package’s business shipping must be provided. This includes the business name, address, and contact information.

    Itemised list of the shipped items

    The template should have each product in the shipment. This is one of the essential components of a slip. Anyone reviewing the document should see all the items in the package at a glance.

    Itemised list of out-of-stock items

    In the template, there should be a category for listing all the products that the customer ordered but was not shipped due to unavoidable circumstances such as being out-of-stock. Since this information may be hard to determine before the package is ready for shipping, it is best communicated through a packing slip than an invoice.

    Quantity of each item

    Each product has to be delivered in a specified quantity, whether units, kgs, ounces, metres, litres, etc. Therefore, the exact product quantities must be indicated for each item listed on the template of packing slip. Sometimes the right product may be delivered in the wrong quantities; therefore, it is best to indicate the quantities to ensure orders are correct to the last detail.

    Weight of the product

    Weight is another characteristic of importance to carriers, authorities, and customers. This is because shipping costs and customs fees will more often than not factor in the weight of a shipment.

    SKU or UPC of each item

    Each product is expected to have its unique stock-keeping-unit (SKU) number or Universal Product Code (UPC) for sales tracking and record-keeping purposes. A column that provides each product’s SKU or UPC should be added to a template to show that the product was scanned and released from the warehouse. This is essential for sellers who have to track their inventory. In addition, in case of any issues with the product, customers can use the SKU or UPC numbers to inform the seller of the exact product they are complaining about.

    Slip number or PO number

    To facilitate the tracking process, eac slip should have a slip number and a purchase order (PO) number jointly with other shipment identifiers or codes. The slip or PO number can be added to the order management system as part of inventory keeping.

    Return address

    A return address should be added to the template for packing slip. The return address is the seller’s business address and is used if the carrier or customer has to return the package to the seller. For example, this can be helpful in situations where the customer’s shipping details are inaccurate, and the carrier has to return the package to the seller.

    Sender’s company name and contact information

    Lastly, the seller should provide their details by indicating the business name and contact details on the template that can be used if the carrier or customer has to contact them. It can also include a logo to indicate who the customer purchased from and increase brand visibility as the shipment is being transported.

    Purchase Order Vs. Packing List/Slip Vs. Invoice

    A purchase order is a business-related document issued by a buyer to a seller showing the type, quantities, and arranged prices for goods the seller will provide to the buyer. The purchase order, once issued, becomes a binding contract between the buyer and the seller and thus offers the seller some legal cushion against non-paying customers once products are delivered.

    An invoice, otherwise known as a bill, is a business document issued by a retailer to a buyer indicating the goods, quantities, and agreed prices for the products the seller has to deliver to the buyer. In addition, the invoice indicates the date when payments are due according to the agreed terms unless payment is made in advance. An invoice acts as a formal request for payment of goods delivered. Invoices are sent to the person responsible for making payments.

    A packing list is a document used to list all the products being shipped or delivered to a customer. It operates just like a packing slip and is used to verify that the correct order was delivered and clear shipment through customs. A packing list can be used to detail multiple slips; however, the use of the terms packing slip and packing list typically depends on personal preference. In contrast, a packing slip is a formal document that indicates the products delivered by a seller to a buyer to verify the order was delivered accordingly. Packing slip templates are primarily used for goods that are being shipped or delivered. This slip is issued to the party receiving the shipment, who may not be the same person as the one who receives the invoice. These terms can be illustrated through the following example:

    A buyer X wants to ship 10 TV sets from seller Y. Buyer X writes a purchase order detailing the type of TV sets, quantities and prices of each unit, and total price of the shipment. Upon receiving the purchase order, Seller Y confirms that they can deliver the specific products. They then ship the products to buyer X and a packing slip detailing all the items they delivered. Finally, seller Y issues buyer X with an invoice with the total amount owed upon shipment. Upon receiving the shipment, buyer X verifies the shipment is correct by comparing it with the purchase order and the invoice. Once buyer X has verified everything is in order, they can make payments and complete the transaction.

    Making a Packing Slip with MS Word

    The use of a template for packing slip is relatively straightforward and can save a lot of time, especially when dealing with multiple orders. This article will look into a few quick steps anyone can use to create their own personalised template.

    They include:

    Step 1

    Firstly, open MS word and navigate to create the document.

    Step 2

    Create a blank document meant to outline all the details that should appear in the slip.

    Step 3

    Navigate to the “Insert” option, add a header file, or double-click the top part of the blank document. The header is meant to outline the seller’s/shipper’s details. Type the business name and contact details in bold, such as telephone number. Add a logo and try a different colour that makes the document appear more professional.

    Step 4

    Underneath the header, create spaces to input details about the customers. For example, create spaces for the recipient’s name, shipping address, and contact details.

    Step 5

    Next, navigate to the “Insert” option and add a table of about five columns and five rows. The rows are meant to list all the products to be shipped. The columns are meant to contain relevant details of the shipment.

    Step 6

    Go to the first column and name “Purchase order (PO) number.”  This number is substantial when referring to a transaction.

    Step 7

    Next, name the subsequent column “Product description.” This column describes each listed product by type and other vital details.

    Step 8

    In the next column, the template should indicate “Quantity Delivered.” This is the product quantity signed off by the seller.

    Step 9

    The fourth column should then be titled “Back Ordered” to list any items ordered but not delivered due to unavoidable circumstances.

    Step 10

    Next, label the fifth column as “SKU/UPC” to be filled out with the identifying number or code for each product. The template can be added to other columns to accommodate more detailed information. Finally, save the template as “Packing Slip Template” on your computer and cloud.

    Frequently Asked Questions

    Where do you put the packing slip?

    The packing slip can be placed inside the package, for example, carton, box, or wrapping. Alternatively, it can be put in a transparent bag and attached to the outer side of the package.  

    What is the difference between a packing slip and a delivery note?

    A packing slip and a delivery note list items in a shipment and ensure the products were delivered correctly as ordered. However, the customer must sign a delivery note upon receiving the shipment and send it to the seller as proof of delivery.

    What is the difference between a bill of lading and a packing slip?

    A seller writes a slip to document all goods in a shipment to verify that what was delivered was ordered. At the same time, a bill of lading (BOL) is issued by the carrier acknowledging receipt of cargo or freight, specifying the delivery terms, and indicating that ownership of specified cargo was transferred from the carrier to the customer or the customer’s agent. 

    Can a packing slip be used as a shipping label?

    A packing slip can double as a shipping label because it has all the information you will need during a shipment. You just need to process the item through a shipping carrier and produce a shipping label. You can stick each shipping label to its individual box, and it can then identify the contents of the respective packages.

    About This Article

    Maureen Taylor
    Authored by:
    Certified Microsoft Office Specialist, Design, Template Creation, Form Building
    Maureen Taylor is a recognized authority in the Microsoft Office suite, holding a distinguished certification that underscores her mastery. Based on her in-depth knowledge and hands-on experience, Maureen excels in design, seamlessly crafting visually compelling and functional assets. Her prowess extends to the creation of custom templates tailored to specific needs and the design of interactive forms that streamline data capture. Maureen's meticulous approach, combined with her knack for understanding user requirements, ensures that every project not only meets but often exceeds expectations. For businesses and individuals seeking an expert who can translate their vision into efficient Microsoft Office solutions, Maureen Taylor is the definitive choice.

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