Child Care (Daycare) & Babysitting Contract Templates


Contracts with child care centers are essential for child care providers. These contracts can help protect your business from potential liability, but they also provide operational support to define the parents’ responsibilities and the school itself. Whether you are a new parent or a potential nanny, working with a professional contract writer can be very reassuring for both parties.

How Important are Childcare Contracts

The importance of the childcare contract lies in the fact that it is a written document in which the obligations and responsibilities assumed by each of the parties involved are reflected. Thus, in the event that either party fails to comply and it is necessary to resort to justice, the process will be much simpler, shorter, and less expensive.

For this reason, contracts are something that childcare services providers should not leave for later, nor in the hands of anyone. From the beginning, all relationships between companies must be formalized, because, in this way, everyone gains in security, and possible future expenses are avoided.
A good contract put in place is the best guarantee that future problems with the client will be minimized. Do not be afraid of being too drastic in your contract, then you can always be more flexible if the relationship with your client deserves it

Components of Childcare Contracts

All contracts should include necessary information such as:

Names of all the parties involved: The name of the child, the names of the service providers; (nanny, helper, etc)

Age: The age of the child or children

Contact information: The contact information of parents or guardian

Payment details: The payment terms should be clearly explained and include the forms of payment accepted on the due date, any overtime or late payment rates, the deposit owing (if any), and special rates for holidays and leave.

Rates: The rates you will charge the parents for the daycare service will depend on the age of the child, the duration is of his stay, and any special service you are going to provide, so it is best to leave this section initially blank.

Opening and closing hours: Opening and closing hours/working hours of the childcare center

Vocation: You should include the vocations section in your contract if you are going to be closed at a certain time during the year. This will notify parents that they will have to take care of their child at that particular period of time.

Food and beverages: Most parents are concerned about what their child is going to have in the daycare center so it is best recommended to add a food and beverages section to show parents that you will be providing a proper, safe, and healthy diet to their children.

Additional costs, such as late payment and site visit fees: Additional costs for special/exceptional cases

Key signatures guarantee that the contract can be executed in court: The signatures of all the important/major people involved

Termination Procedures: Contracts can also discuss termination procedures, including what it means for parents to terminate short-term services. There must be a clause stating that you will continue to be paid at the end of your employment, whether or not the child is dependent on you.

They can also discuss various policies that answer different client questions and help avoid misunderstandings with parents. For parents, working with a trusted child care provider with clear standard guidelines can mean greater peace of mind. Going back to work or working longer hours after having a baby is stressful for new parents. They want to be sure that their child is well taken care of.

Types of Daycare/Childcare Centers

24-Hour Daycare Center

This type of daycare or childcare service is available 24/7, and you can keep your child there for a while day without having to worry.

Center-Based Daycare Center

It is the most common type of daycare center. It can be public or private. In such centers, several are provided childcare services.

Home-Based Daycare Center

It is another common type of childcare center. In home-based childcare centers, usually, a nanny takes care of.

Infant/toddler Daycare Center

As the name suggests, this kind of childcare center is for infants and toddlers. In such childcare centers, extra care is given to infants and toddlers.

Different Names for Childcare Contract

Following are different names which are used to refer to childcare contract:

Creating a Home-Based Childcare Contract

The home-based childcare contract must be made in duplicate. Both the employer and the child-caregiver must sign both copies. When you register the domestic worker with Social Security, you must provide a third signed copy of the contract.

The employment contract for a domestic worker must include:

Duration of work: temporary or indefinite.

Start date of the contract: As well as the address in which the care of the children will take place. If it is a temporary contract, you must indicate the date of completion of the work.

Days: It will be full time when the nanny works 40 hours a week. The shift will be part-time if it is less than 40 hours. It is considered hourly work when the caregiver works less than 120 days a year.

Holidays: A minimum holiday period of 30 calendar days a year must be established.

Salary: In addition to the two annual extraordinary payments, you must take into account other factors. The nanny’s salary must be at least the minimum interprofessional salary.

Tasks: Although families do not usually include the caregiver’s functions, it will avoid misunderstandings in working at home. It is better to have everything in writing

Rules to be Included in the Childcare Contract

Contracts with child care providers should detail a wide range of policies. Your policy should include important disease guidelines that cover several topics, such as the following:

  1. What steps are you taking to reduce the risk of illness?
  2. When do you send your child home?
  3. When should children stay home when they are sick?
  4. When can they go back to kindergarten?
  5. How are injuries and emergencies treated?
  6. What about preventive care if you, as a caregiver, get sick? How would it work? Is there a replacement?
  7. Discuss medical records and how to keep them up to date, when to update them, etc.
  8. Other guidelines to consider when entering into child custody agreements
  9. Rules for outdoor play
  10. Guideline for travel outside the home to care for a child
  11. Delivery terms of toys at home
  12. Guidelines for mealtimes
  13. Rest and sleep guidelines
  14. Guideline for potential training
  15. Diaper change
  16. Curriculum
  17. Accessories
  18. The rules of conduct for children
  19. Policy for reporting suspected child abuse and neglect
  20. Collection policy
  21. Authorization Policy (Situations that may require written authorization)

Reviewing Childcare Agreement or Contract

Some child care centers want to review agreements with parents several times a year, or at least once a year. When you check the contract with your parents, have them sign and date each page, so there is no doubt whether they understood each section. If there comes a time when you feel the need to change the contract or make changes to your policy, it is recommended that you give the parent time to adjust. Consider giving them two to four weeks notice so they can plan accordingly.

Free Childcare Contract Templates

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      What do I need to bring with me to sign-up for child care?

      Your ID card or passport, birth certificate of the child, residence permit If you come from a country that does not belong to the European Union, and social security card.

      How long does it take to enroll my child(ren) at the Center?

      How long it takes to enroll your child(ren) at a child care center varies, but usually, it does not take more than 2-3 days.

      Do child care contracts ensure supervision of the child at all times?

      No, child care cause contracts don’t ensure supervision of the child at all times unless it is mentioned in the agreement.

      Anything associated with children is sensitive that is why it is important to create a daycare contract prior to providing the daycare services as it protects you against any legal issues and defines your responsibilities, while creating a daycare you should include each and everything clearly.

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