Human Resources Cover Letter (Free Templates)

Trying to get a human resources job for yourself? We hope you haven’t forgotten how important drafting a properly structured and composed cover letter while applying for this job is! If you have forgotten, you still don’t need to worry because this article covers all the essentials you need to keep in mind while preparing a cover letter for several Human Resources jobs, along with free templates. Read on and find out all about it.

In simple terms, a cover letter refers to the document you send alongside your resume to give additional information on your experience and work-related skills.

It helps convince the employer by explaining how you are qualified for the position. When writing a cover letter, remember not to repeat what has already been mentioned in the resume. Instead, provide specific information on why you think you are the ideal candidate for the job. You need to see your cover letter as a sales pitch that will help market your credentials, leading to interviews and potentially getting the job. Let the letter create the best impression of you for the reader.

Typically, a cover letter accompanies the resume you send out. Employers use cover letters to assess applicants for job openings. They also use them to shortlist candidates they will call for interviews.

Free Samples and Templates

Free Human Resources Assistant Cover Letter Sample for Word

Editable Human Resources Coordinator Cover Letter Sample for Word

Printable Human Resources Generalist Cover Letter Sample for Word

Free Human Resources Manager Cover Letter Sample for Word

    The Importance of a Good Cover Letter in Getting a Human Resources Job

    When applying for a Human Resources job, cover letters play a crucial role in determining your success chances. It will help show your immediate value to the company: In any job application, first impressions matter. A compelling and concise human resource cover letter is your first chance to stand out from the rest. It shows your determination and willingness to work for the company.

    Furthermore, a well-written cover letter shows how unique you are. It displays the combination of skills and qualifications that are needed to get the job. How you word your cover letter gives the reader a glimpse of your personality. Even a resume cannot depict these features. The tone and flow of your letter give the reader essential insight into your traits and personality. Hiring managers always look out for any traits that can add value to their team.

    A compelling, tailored cover letter shows you have invested your time in understanding the job requirements and what the company expects from you.

    Components of Human Resources Cover Letter

    There are a few basic components of a human resources job cover letter that you must remember while preparing your cover letter, regardless of what type of human resources job it is that you are applying for.

    These basic components are:

    • The cover letter header is: Ensure that your cover letter has a descriptive heading/subject line. For example, you can write “Application for the Role of Human Resources Manager.”
    • A personalized introduction: Write an introduction that is customized to the occasion. Specify the position you are applying for and state how you can cross the job listing.
    • Your elevator pitch is: Put up a strong case for your job application. Your cover letter should be your opportunity to win over the employer.
    • The letter body: This is probably the most essential part of your cover letter as it is supposed to delineate how you are a perfect fit for the job. In this section, talk about your qualifications and provide relevant examples to support your claim.
    • The conclusion: This is the last section of your cover letter.  Make it sound as professional as possible but remain focused on describing in a few lines why the managers would not regret hiring you.
    • The signature: At the end of your letter, ensure that you provide your official signature that will be used throughout your tenure at this specific workplace.
    • A strong finish: Always finish off your letter with a compelling and robust statement.

    HR Management Skills that Must be Included in Your Cover Letter

    Mention your human resources management experience: Talk about your experience in the human resources department. Excellent communication and interpersonal skills are also pivotal in this role. To succeed in this role, you must have excellent communication skills. Remember to mention them in your cover letter. 

    Furthermore, mention your negotiation skills in it. This is a position that will require you to have leadership skills. You will also need good presentation skills. As an HR specialist, you will be called upon to explain various projects to stakeholders. Therefore, you need to have excellent presentation skills.  Active listening is a must-have in this position. You need to be an excellent listener to thrive in this role.

    In your role as an HR manager, you need to have sufficient labor law knowledge. This will help you run the department successfully. Time and again, an HR manager is called upon to organize various events. This is why you need to have good organizational skills. Direct support is also important because it helps dispel negative stereotypes and personal biases about different groups.

    You need the keenness and quickness to successfully run the HR department. Computer competencies are crucial in the HR role. Today, no office lacks computer technology. To be a successful HR practitioner, you need to be competent in computer technology.

    Types of Human Resources Jobs and Cover Letter Examples

    Several types of HR jobs are available for candidates to apply for, provided that they are genuinely dedicated to working in the manner that the Human Resources department requires them to.

    Some of these types and their sample letters are given below for your assistance:

    Human resources assistant

    Individuals in this role are tasked with supporting a company’s human resource specialists. Some of their roles include answering telephone calls, writing correspondence, and scheduling appointments, among others. When applying for this position, your cover letter should focus on your qualities and how supportive you can be to an HR specialist.

    Human resources assistant job cover letter sample

    Dear Ms. Doe,

    I am writing to express my interest in the Human Resources Assistant position at InnovateTech Inc., as advertised on LinkedIn. With a strong foundation in HR principles and practices, I am eager to bring my skills to your esteemed team.

    In my previous role at Bright Futures Consulting, I was instrumental in supporting a wide range of HR functions, including recruitment, employee onboarding, and maintaining HR records. My ability to handle confidential information with discretion and my strong organizational skills make me an ideal candidate for this role.

    I am particularly impressed with InnovateTech Inc.’s commitment to fostering a culture of innovation and diversity. I am enthusiastic about the opportunity to contribute to such a dynamic and forward-thinking environment.

    Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your HR team.


    Alex Johnson

    Human resources coordinator

    The role of a human resource coordinator is to facilitate all human resource processes. It is a role that administers employee welfare, acting as the link between employees and insurance providers. A cover letter in support of this role should be detailed to the latter. Start it with salutations, then mention why you are writing the letter. Some of the key points you should mention in your letter include your previous work experience, your achievements, academic qualifications, and how you will benefit the company.

    Human resources coordinator job cover letter sample

    Dear Mr. Smith,

    I am excited to apply for the Human Resources Coordinator position at GreenWorld Enterprises. With my experience in coordinating HR activities and programs, I am well-equipped to contribute to your team’s success.

    At Sunny Health Systems, I played a key role in coordinating various HR initiatives, including employee engagement programs, training sessions, and performance management processes. My ability to effectively collaborate with cross-functional teams has been instrumental in implementing successful HR strategies.

    GreenWorld Enterprises’ reputation for its commitment to sustainability and employee wellbeing is particularly appealing to me. I am eager to bring my expertise in HR coordination to such a renowned and progressive company.

    Thank you for considering my application. I am looking forward to the opportunity to further discuss how my experience and skills can be a valuable addition to your HR team.

    Warm regards,

    Emma Thompson

    Human resources generalist

    This is an individual tasked with a wide range of duties instead of a specialized line of work. Some of the responsibilities associated with this role include compensation and benefits, hiring, and administration, among others.

    Human resources generalist job cover letter sample

    Dear Ms. Green,

    I am writing to apply for the Human Resources Generalist position at Dynamic Solutions LLC. With extensive experience in various aspects of HR, I am confident in my ability to significantly contribute to your team.

    In my previous role at Global Tech Industries, I managed a wide range of HR functions, including employee relations, benefits administration, and compliance with labor laws. My proactive approach and ability to resolve complex HR issues have been key to my success in previous positions.

    The innovative HR practices at Dynamic Solutions LLC are inspiring to me. I am excited about the opportunity to bring my diverse HR experience to a company that values creativity and continuous improvement in its HR processes.

    Thank you for considering my application. I look forward to discussing how my comprehensive HR background can support the strategic goals of Dynamic Solutions LLC.

    Best regards,

    Michael Brown

    Human resources manager

    An HR manager is tasked with supporting the business to deliver people-related processes. A cover letter written in the application of this role should focus on administrative responsibilities. In most cases, companies look for a highly experienced HR manager because it is a very crucial position. In your cover, therefore, you should mention how experienced you are in the role. If possible, give a few examples backing up your statement. It is also recommended that you mention your administrative duties.

    Human resources manager job sample cover letter

    Dear Mr. Lee,

    I am enthusiastic about the opportunity to apply for the Human Resources Manager position at Creative Minds Inc. With my extensive experience in leading HR teams and initiatives, I am well-prepared to make a significant impact at your organization.

    In my current role as HR Manager at NextGen Technologies, I have successfully led several key projects, including revamping the performance evaluation process and implementing a new HRIS system. My leadership has resulted in improved efficiency and employee satisfaction.

    I am particularly drawn to Creative Minds Inc. because of its commitment to fostering a creative and collaborative work environment. I am eager to contribute my strategic HR management skills to further enhance the employee experience at your company.

    Thank you for considering my application. I am looking forward to the opportunity to discuss how my leadership and HR expertise can align with the strategic vision of Creative Minds Inc.


    Sophia Martinez

    Key takeaways

    Each sample letter exhibits unique characteristics and strengths that make them effective guides for someone crafting similar letters.

    1. All the letters effectively highlight the applicants’ relevant experiences. This relevance demonstrates the candidates’ suitability for the roles they are applying for.
    2. Each applicant shows awareness of the company’s culture and values. This alignment suggests that the candidates are not only fit for the role but also for the company as a whole.
    3. The letters maintain a professional tone throughout and are well-structured, with an introduction, body, and conclusion. This structure makes the letters easy to read and understand.
    4. The letters are concise, focusing on the most relevant points without unnecessary details. This brevity ensures that the key messages are communicated effectively without overwhelming the reader.
    5. The letters balance professionalism with a tone that reflects the nature of the role, from enthusiastic to strategic.
    6. The candidates use specific examples from their past roles to demonstrate their skills and achievements. This specificity adds credibility to their applications and helps the hiring manager envision their potential contributions.

    These cover letters serve as excellent guides because they offer varied examples of how applicants can showcase their suitability for different positions within the HR field, making them a valuable guide for job seekers.

    Frequently Asked Questions

    Should I address my cover letter for the human resources job to Human Resources?

    It depends on what the job listing instructions are. If you have been instructed to direct the letter to Human Resources, do so!

    What do employers look for in a cover letter for an HR job?

    Your qualifications and past experiences. Cover letters are also used to determine a candidate’s personality and whether they are qualified for the job.

    Applying for HR jobs can be a complicated and uncertain process, but that is only the case when you don’t have a cover letter attached to your resume while applying. To boost your chances of getting the job, always write a cover letter!

    About This Article

    Haley S.
    Authored by:
    Resume Writing, Cover Letter Writing, Content Writing, Curriculum Vitae, Biographies
    Haley Sawyer has transformed the professional narratives of thousands, meticulously crafting resumes and cover letters that unlock the doors to their dream jobs. Whether it is sales, healthcare, or any other domain, Haley's expertise in creating ATS-compatible resumes always stand out in the crowd. Haley's portfolio spans a diverse range of industries: from Healthcare and Business to IT, Sales Leadership, and Engineering. She caters to professionals at all stages, from entry-level aspirants to seasoned C-suite executives. Beyond resumes, her services extend to cover letter writing, crafting compelling biographies, and content writing.

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