Fax Cover Letter Samples

A fax cover letter is an important document that is used by an individual sending a fax to inform the recipient of essential details that may not be included in the fax, such as contact details and the purpose of the fax. This letter differs from the fax cover sheet in that it is more detailed.

Tips for writing a fax cover letter

Offer sufficient details about the fax

In your cover letter, you should offer adequate descriptive information to enable the recipient to have an interest in reading the fax. From your fax cover letter, the recipient fined valid reasons as to why they need to read the fax.

Consider the recipient business hours

If you want the recipient to read the fax cover letter on the same day, you should send it before they close business. For example, if the recipient closes the shop at 5.00 pm, if the fax cover letter is received the past time, they will probably read it the next day.

Confidentiality

If the fax is confidential, the fax cover letter should also be marked as” confidential “to ensure the intended person only reads the information.

Keep it short and to the point

Avoid sharing unnecessary information in your fax cover letter. Only share information that you deem relevant regarding the fax.

Keep it neat and professional

You should avoid slang and unofficial language in your fax cover letter. The details in the fax cover letter will inform the recipient of what to expect in the fax.

Sample Fax Cover Letters

Sample 1:

James Thatcher
223 E. 1100 S. Ste.3
Urban City, City State 23232
(213) 454-7654
www.abacus.com


TO: Operations Manager Edward Smith
(912) 640-64064


FROM: C.E.O Matthew Ottomans
(213) 454-7654


DATE: 07/10/20XX


Pages: 7(including cover letter)


REGARDING:


The following pages contain a summary of the plans for the acquisition of Gravy Technologies, as we had agreed in the board meeting. It outlines the entire process and the parties involved in each step. Also included in the contract (copy) signed by both parties.


I have sent this fax to ensure we all have copies of the proceedings and a copy of the contract. Please sign as indicated and send back the signed copies to me to show you agree with the terms and conditions of the acquisition

.
X – URGENT
X – FOR REVIEW
X – PLEASE COMMENT
X – PLEASE REPLY

Sample 2:

McCray James

1 One Way

Sheep Town, Maryland 12009

(201) 900-2003

www.victamara.com

TO: Haco Investments

(912) 308-4326

FROM: McCray James

(231) 411-8880

 

DATE: 13/12/20XX

Pages: 4 (excluding cover page)

 

REGARDING:

This fax contains my cover letter, testimonials, and resume for the position of deputy county commissioner (Maca State).

 

I have sent this fax in response to your posting on your website advertising for the post of deputy county commissioner for Maca State. After reading this fax, you will note I meet the minimum requirements for this post. I hope to get feedback soon.

 

X – URGENT

X – FOR REVIEW

X – PLEASE COMMENT

X – PLEASE REPLY

Fax Cover Letter (Word Format)

Fax Cover Letter