Resignation letters are essential since they help you maintain your career and reputation. This is because they allow you to create and maintain a good image with your company which can help you get a positive reference letter when leaving. Also, your employer is aware of the vacancy you leave behind, enabling them to seek someone to fill your position. An effective resignation letter lets your employer consider re-hiring you if you wish to return to your former workplace.
A resignation letter for a job that is not a good fit is a letter that informs your employer of your departure from your current employment since it is not a good fit for you. Furthermore, this letter provides the details about your departure and serves as a notice of your resignation from the company. In addition, a resignation for a job can be printed or emailed.
This article expounds on a resignation letter for a job that is not fit. It entails the following:
- The importance of writing a job resignation letter.
- Instances when it is appropriate to send a resignation letter.
- The steps that guide you in writing your resignation letter
- A sample of a resignation letter for a job that is not a good fit.
- The best practices for writing the job resignation letter.
- The mistakes you should avoid when writing your resignation letter.
As a polite gesture, you should send your resignation letter at least two weeks in advance. However, there are a few situations where one may be unable to send the letter ahead of time, such as a family emergency, operating in a demanding workplace, or being an at-will employee. In addition, when working under a contract, it is vital to comply with the terms of resignation. Finally, a printed copy of your resignation letter informs your boss that you are resigning.
Why is Writing a Resignation Letter Important
The formality of the resignation letter is essential because it serves as clear proof of resignation. It also prepares the company to fill the job gap and expresses gratitude for learning so much during your time with your employer. Furthermore, writing a resignation maintains a good relationship with your employer long after you have left.
Providing a formal and professional resignation letter establishes a courteous tone for your departure, reducing the possibility of uncertainty. It also serves as a paper trail providing the Human Resources departments with easy record-keeping. It is also helpful in supporting your case regarding final paycheck disbursement. It is also critical to review your employee handbook before departing since it may be a requirement by the company as legal information concerning the termination of your job may be indicated.
7 Steps to Write a Resignation Letter for a Job That is Not a Good Fit
One may feel that their job position is not favorable to them or very demanding, hence the desire to resign from their current job. This brings the need to write a resignation letter since it allows you to communicate your intentions.
To resign formally and to make it effective, the following steps guide you on how to write your resignation letter:
Step 1: Address the letter appropriately
You should be formal, precise, and clear when addressing the letter. It should start with your name and contact information, the date you intend to submit your resignation letter, and the recipient’s name and contact information. Start the body with a personalized and professional greeting; if your company has several managers, you can use ‘to whom it may concern.’
Step 2: State the letter’s purpose
The letter’s opening statement should clearly state your intention to resign from your place of employment. The statement should also include your position title and the company’s name.
This letter aims to tender my resignation from the Project Manager position at Hector and Co ltd.
Step 3: Include an effective date
You should provide a specific date by which you will stop working with the company. It is necessary to offer your employer the notice as early as possible for timely replacement, hiring, and training of the incoming employee. It would be best to give at least two weeks’ notice before your resignation date. Your main reason for leaving the company should also be indicated, as this clarifies the company.
Step 4: Explain why you are leaving
The body of a resignation letter should explain why you are leaving and why your current position is not favorable. Negative comments should not be written on the letter because you may need your employer for future reference purposes. Note that providing the reasons behind your decision to quit the job is optional. Still, if you have a close relationship with the employer, you can consider including them in your letter. However, if you choose to include the reasons, provide vague reasons instead of being too detailed.
Step 5: Include a statement of gratitude
Show gratitude and appreciation for the opportunity you had with the company while working for them. You can also add the new skills you developed in the organization and the things you learned during your time with the company in your letter.
Step 6: Finish with the next steps and offer assistance
Recognize your next steps before your last workdays, such as returning company equipment and completing pending works and projects. It would help to give your successor job-related tips and information to ease the job onboarding process. Besides, if possible, inform the employer of any steps you are willing to take to help make the transition smoother for everyone.
Step 7: Write a proper closing
Lastly, close your letter with professional closing remarks, for example, “thank you.” “With thanks and appreciation,” “best regards,” and “respectfully.” You can leave a space between your closing statement and your name if you send your resignation letter via email. Suppose you are physically handing in your letter; leave space in your closing statement for signature purposes.
A Sample of a Resignation Letter for the Job That is Not a Good Fit for You
A resignation letter should be written in a particular format to be appropriate. Below is a sample of the job resignation letter:
Los Angeles, California, 90001
4th January 2023.
Mr. Bruce Wayne
Human Resource Manager
Hector & Co ltd
Los Angeles, California, 90001
Dear Mr. Bruce Wayne,
I am writing this letter to inform you of my resignation as an accountant at Hector & Co ltd effective on 14th January 2023. I realized that this job is not a good fit for me as I intend to develop my career in the future and achieve my intended career goals. The accountant position at Hector & Co ltd felt monotonous as I wanted to develop my stress management skills, productivity, and organization.
I will return the company car on 4th January 2023. I would also like to discuss my transition with my team and asses my electronics. In addition, I would like to finish up the pending projects assigned to me by the organization before my departure.
I am thankful to the company as I have obtained numerous skills during my time with the company, for example, team building, business etiquette, critical thinking, and problem-solving skills. In addition, I would like to thank the company for giving me a great experience in my career.
Free Samples and Templates
Given below are resignation letter templates for job that’s not a good fit:
Best Practices to Adopt
An appropriate job resignation letter aids in creating a positive image with the company and an easy transition for you when resigning. To ensure your resignation letter is precise and of a positive tone, the following are the best practices to adopt:
Give prior notice
It would be best if you gave the company two-week notice before your resignation. This is an advantage since the company may be prepared for your departure, thus easing the job onboarding procedure.
Format the letter in a proper way
The letter should be clear and precise; usually, one typed page, using appropriate fonts such as Times New Roman, Calibri, or Arial, with a font size ranging from 10 to 12. Make sure the letter is single-spaced, contains one-inch margins, and align your text to the left. Be sure to write it following the proper business letter format.
Keep it positive
When writing the resignation letter, use a positive tone. Avoid being personal at all costs since it helps you maintain a positive tone in your letter and gives a good impression. Make sure you are on good terms with your employer when you leave. This may create a good reputation for you when venturing into other career options.
Deliver the letter in person
It is bold of you to submit the letter in person to the company as your self-confidence is portrayed and professional etiquette is maintained. When submitting a hard copy of the letter, include a date at the top. At times you can send an email immediately after meeting with your employer. When doing this, ensure you use a subject line that is clear and direct.
Keep it brief
Include only the necessary details in your resignation letter: your statement of resignation, your last day at the company, and remarks on your time with the company. It would be best to avoid venting and ranting.
Follow the manager’s instructions
Your manager may inform you of the next steps you are to do before your departure, for example, putting together a transition plan or finishing up your pending tasks.
Once you have submitted your resignation letter, it becomes a permanent record in your personnel file. You probably want to demonstrate ultimate professionalism in writing the letter. You should check for all grammatical errors and typos in the letter and edit them before you submit it. You can also perform a mock reading to your friends or family, and this helps you identify mistakes you never noticed when writing the letter.
What Should be Avoided While Writing a Resignation Letter?
When you are parting ways with your employer, you should do so with a good impression. There are a few things you need to avoid while writing your resignation letter.
Writing what you hated about the job
In your resignation letter for a job, you should not indicate what you hated about the job since it may be inappropriate. Also, avoid negation in your resignation letter since doing so may result in hard feelings with the employer. This may come back to haunt you, for instance, when you need your former employer as your reference. It is advised to ask someone to read your letter before submitting it to ensure the tone of the letter is polite.
Adding emotional attachments
A resignation letter should be precise and professional, and adding emotional attachments may ruin the letter’s tone unless the comments highlighted are favorable to the company.
Apologizing too much
You should refrain from apologizing too much and focus on your contributions during your employment tenure. This maintains good professional etiquette with your previous company.
Resignation letters are necessary when you are parting ways with your employers. Crafting a professional, calm, and precise letter may help you avoid creating a negative impression which can be helpful in your future career path. A resignation letter for a job that is not a good fit is appropriate since it allows you to move from a job you are not comfortable with. Also, it would help if you stayed positive when writing your resignation letter since you did your best while working in that company. Lastly, having a perfect job resignation letter ensures you leave the company gracefully.