If you plan to shoot a movie, video, commercial, or photography, you should scout and select an ideal location for the activity. After choosing the perfect location for the task, the next step is to seek permission from the owner. The location release of liability is the document you’ll use for this purpose. This document will protect you from any disputes that may emerge after using the place for your needs. The location release of liability form is also known as the Film Permit or Location Permission Form.
What should be included in the location lease form?
You can draft this form from scratch, but the best option is to download a template that you can customize to your desired fit. The location release liability form will outline essential details regarding the activity. Important information that should feature on this document include
- Names of both parties in the agreement
- The individual who will take care of the safety of the individual involved in the shooting and the property.
- Shooting license from the local authorities (this is only necessary if the shooting will take place in a street, public park or land).
- A detailed guide on how the location will be used. For example, how many individuals will participate in the shooting, structure they’ll use and activities that will take place? Additionally, the requester must indicate any noise or pollution that may take place.
- The duration of the shooting activity
- The party responsible for the post-shooting clean-up exercise
- Amount to pay for the location and the date of payment
- Applicable insurance details
- Cancelation guidelines and policy
After the requester has filled in the relevant details, both parties will review the information and append their signatures if they are in agreement with all the details in the form.
The location release of liability form can only be signed by the legal owner of the property and not a tenant or any other person residing in the property.
By signing the form, the owner will acknowledge that they have relinquished the rights of the video/film or photographs shot in the specified location to the producer, director, videographer or photographer.
The final step involves validating and legalizing the location release of liability form. Both parties should sign and keep a copy of this form. If the requester is a minor, the parent or guardian will sign on their behalf.
Free Film Location Release Forms (by State)
When do you need a location release form?
You should use the location release of liability when:
- You’re a videographer, producer, photographer or director
- Seeking authorization to shoot on someone’s property
- If your work involves scouting for shooting locations
- If you own a property that will be used for shooting videos, photographs or any other related materials
