Sample Permission Letter to Participate in Sports

A permission letter to participate in sports is a letter that an athlete makes to request access to participate in a sport.

Coaches need to know about a potential team member’s athletic ability, sportsmanship, and teamwork skills. A well-written permission letter to participate will help the coach determine whether or not the athlete will be a good fit for their team.

Samples in Word Format

Free Permission Letter to Participate in Sports Sample 01 for Word
Editable Permission Letter to Participate in Sports Sample 02 for Word

    How do I Write?

    • Choose the Right Tone: The letter should be written in a formal tone. Using a formal tone shows the coach that the athlete is capable of taking things seriously and being professional when needed. This is very important, as the athlete will be representing the team. The letter should be direct for the sake of clarity. The tone should also be humble and polite. If the tone comes off as demanding or pushy, this could reflect negatively on the demeanor of the athlete. The coach will be looking for someone who works well with others, and a humble attitude will positively reflect that ability.
    • Details to Include: Be sure to include the athlete’s prior sport or athletic experience. Include specific examples of endeavors in which the athlete demonstrated superior athletic, teamwork, sportsmanship, or leadership abilities. Include any relevant awards or titles that the athlete has obtained, as this will positively reflect on the athlete’s level of experience. Be sure to include the duration of time the athlete is willing to commit to the sport so the coach knows how to plan and organize for the future of his or her team. Overall, make the athlete stand out from the crowd so the coach has good reasons to pick them over someone else.

    Free Template for Permission Letter for Sports Event Participation 

    [Your Full Name]  

    [Your Address]  

    [City, State, Zip Code]  

    [Email Address]  

    [Phone Number]  


    [Coach’s or Organization’s Representative Name]  

    [Sport Team or Organization’s Name]  

    [Organization’s Address or Location of Training]  

    [City, State, Zip Code]

    Subject: Request for Permission to Participate in [Sport Name]

    Dear [Coach’s or Organization’s Representative Name],

    I hope this letter finds you well. My name is [Your Full Name], and I am writing to express my keen interest in joining and participating in [Sport Name] offered by [Organization’s Name or Team Name]. I have always been passionate about [Sport Name] and am eager to enhance my skills and contribute to the team.

    I am aware of the commitment and discipline required for [Sport Name], and I am prepared to dedicate the necessary time and effort to training and team activities. I believe that being part of your team will not only improve my athletic abilities but also instill valuable life skills such as teamwork, perseverance, and leadership.

    Before proceeding, I seek your permission and approval to join the team and participate in all related activities. Here are some details about myself and my background in sports:

    • Background in Sports: [Briefly describe any previous experience or involvement in sports, particularly in [Sport Name], if applicable.]
    • Physical Fitness: I am in good health and physically fit to participate in [Sport Name]. [Optional: Mention any relevant medical information or special considerations here.]

    I am fully committed to attending all training sessions, meetings, and matches, and I will adhere to the team’s rules and guidelines.

    I would greatly appreciate the opportunity to meet with you to discuss my participation further and to learn more about the requirements and expectations of team members. Please let me know a convenient time for a meeting, or if there are any forms or trials I need to complete as part of the application process.

    Thank you for considering my request. I am enthusiastic about the prospect of joining [Organization’s Name or Team Name] and am hopeful for a positive response. Please feel free to contact me at [Your Phone Number] or [Your Email Address] for any further information or discussion.

    Looking forward to the possibility of being part of the [Sport Name] team under your guidance.


    [Your Full Name]

    Permission Letter Samples for Sports Participation

    Sample Letter 1: Request to Join a High School Basketball Team

    Subject: Request for Permission to Join the Lakeside High School Basketball Team

    Dear Coach Thompson,

    I hope this letter finds you in good health. My name is Emily Johnson, a sophomore at Lakeside High School, and I am writing to express my strong desire to join the Lakeside High School Basketball Team for the upcoming season. Basketball has been a passion of mine since childhood, and I am eager to develop my skills further under your esteemed coaching.

    I understand the dedication and discipline required for a high school basketball team, and I am ready to commit to rigorous training and team activities. I believe that being a part of the Lakeside team will not only enhance my basketball skills but also teach me valuable lessons in teamwork and resilience.

    I respectfully request your permission to try out for the team. Here are some details about my background and fitness:

    I have played basketball for the Lakeside Community Center for the past three years and have been part of the junior varsity team last year. I am in excellent health and have been training during the offseason to prepare for this opportunity. I fully commit to attending all practices, games, and team events and will follow the team’s code of conduct.

    I would be grateful for the opportunity to meet with you to discuss my potential contribution to the team. Please let me know if there are any tryouts or forms I need to complete.

    Thank you for considering my application. I am excited about the possibility of wearing the Lakeside High jersey and contributing to the team’s success. You can reach me at (555) 789-0123 or for any further information.

    I look forward to the opportunity to demonstrate my passion and skills on the court.


    Emily Johnson

    Sample Letter 2: Request to Participate in a Local Swimming Club

    Subject: Request for Permission to Participate in the Riverdale Dolphins Swimming Club

    Dear Coach Simmons,

    I hope this message finds you well. My name is Jacob Martinez, and I am an enthusiastic swimmer interested in joining the Riverdale Dolphins Swimming Club. I have been following the club’s achievements for several years and am impressed by the level of skill and sportsmanship displayed by your team.

    Swimming has been a significant part of my life for over five years, and I am keen to take my abilities to the next level with the Riverdale Dolphins. I am aware of the commitment required for competitive swimming and am prepared to dedicate myself to training and club activities.

    I am writing to seek your permission to join the club and participate in its training programs. Here are some details about my swimming background and health:

    I have been training independently and have participated in various local swimming competitions, securing several podium finishes in the freestyle events.

    My health is excellent, and I have been focusing on endurance and strength training to prepare for competitive swimming. I am ready to commit to the club’s training schedule and uphold the values and standards of the Riverdale Dolphins.

    I would appreciate the chance to meet with you to discuss how I can contribute to the club. Please inform me of any trials or registration processes required for new members.

    Thank you for considering my request. I am excited about the prospect of joining the Riverdale Dolphins and contributing to the team’s success. Please contact me at (555) 456-7890 or for any further discussions.

    Eagerly awaiting the opportunity to dive into this new challenge.


    Jacob Martinez

    About This Article

    Alexander Ruiz
    Authored by:
    Educational Consulting, Test Prep Tutoring, College Application Consulting
    Alexander Ruiz stands as the Educational Director of Link Educational Institute in Claremont, California, a distinguished establishment offering tailored educational plans, specialized subject and test prep tutoring, and comprehensive college application consulting. With a rich experience spanning over a decade and a half in the education sector, Alexander's approach transcends traditional teaching. He empowers students not just academically, but also fosters self-awareness and emotional intelligence, essential tools for holistic development. Alexander's academic credentials, a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University, further enhance his ability to guide students towards their academic and personal aspirations.

    Was this helpful?

    Great! Tell us more about your experience

    Not Up to Par? Help Us Fix It!

    Keep Reading

    Thank You for Your Feedback!

    Your Voice, Our Progress. Your feedback matters a lot to us.