Sample Police Officer Resignation Letter [Free Template]

Working as a police officer is a demanding job that requires determination, perseverance, and zeal. The role involves dealing with crime each day, and at a point in time, one may find it challenging to cope with the demands of the job, thus opt to resign. As a police officer, when the time comes to leave the force, it’s essential to resign with dignity by crafting a professional resignation letter. The letter will address relevant matters, starting with why you’ve decided to quit and your last day at work. In the letter, it’s also vital to thank your employer for allowing you to work for the force.

What Should I Include in It?

Police departments comprise a top-down hierarchical structure, and when writing your resignation letter, it’s essential to know whom to address the letter to.

Additionally, you should include relevant details about your resignation, including your last day of employment and, if possible, the reason for quitting. You should also thank your employer for the time you’ve served.

No matter the reason for quitting your police job, adopt a polite tone in your letter, and don’t blame your seniors or colleagues for the matter.

How do I Write the Resignation Letter?

Submit the letter to your superior

After writing g your resignation letter, you should submit the document to the right person. In most cases, it may be your commanding officer or chief of police. If you’re not aware of the protocol, you can ask your immediate supervisor.

Provide reasons for your resignation

Working as a police officer is a calling, and it’s not a job for the faint-hearted. When the time comes for you to resign, it is essential to explain to your superiors why you’ve decided to leave the force. It may not be necessary to share this information in the letter; you can speak directly to your boss.


Your letter should be in line with the resignation procedures in the police force.


If you’re required to offer a two-week’ or one-month notice, please adhere to the rules. It’s vital to indicate in your letter your last day at work.

Keep a copy of the letter

After writing your police resignation letter, make several copies and ensure you retain one of the letters you may need in the future.

Return all relevant items

When resigning from your position as a police officer, you need to return all the things you were using in your job. These items may include your badge, rifle, and police uniform.

Free Resignation Letter Templates


[Your Full Name]  

[Your Rank and Badge Number]  

[Your Address]  

[City, State, Zip Code]  

[Your Email Address]  

[Your Phone Number]  


[Supervisor’s Name]  

[Supervisor’s Rank]  

[Police Department Name]  

[Department Address]  

[City, State, Zip Code]

Dear [Supervisor’s Rank and Name],

Subject: Resignation from [Your Rank], [Police Department Name]

I am writing to formally submit my resignation from my position as [Your Rank] with the [Police Department Name], effective [Last Working Day, typically at least two weeks from the date of the letter].

After careful consideration and [mention the duration of your service, e.g., ‘several years of dedicated service’], I have decided to [briefly state your reason for leaving, e.g., ‘pursue a different career path’, ‘focus on personal/family matters’, or ‘explore new challenges’].

I am deeply grateful for the opportunities and experiences I have gained while serving in the [Police Department Name]. The skills, knowledge, and professional growth I have achieved here have been invaluable, and I am thankful for the support and guidance of my colleagues and superiors.

Understanding the nature of our work, I am committed to ensuring a smooth transition of my duties and responsibilities. I am willing to assist in training my replacement or in any other way that can help ease the transition. I will also ensure that all reports and assignments under my charge are updated before my departure.

Please let me know if there are any specific procedures I need to follow during my resignation process. I am ready to provide any assistance required during this transition period.

I leave with great respect for the [Police Department Name] and all its members who continue to serve our community with honor and integrity. I am proud to have been a part of this team and carry forward the values and lessons learned into my future endeavors.

Thank you once again for the opportunity to serve in such a distinguished capacity. I wish the department and all its members continued success.


[Your Full Name]  

[Your Signature, if sending a hard copy]  

[Your Rank and Badge Number]

Sample Resignation Letters for Police Officers

sample 01

Dear Chief Thompson,

I hope this letter finds you well. It is with mixed emotions that I write to inform you of my decision to resign from my position as a Sergeant with the Metroville Police Department, effective two weeks from today, on March 1, 20XX.

Serving as a member of the Metroville Police Department has been a defining chapter in my career, and I am grateful for the opportunities and experiences it has provided me over the past six years. The camaraderie, challenges, and sense of duty have shaped me both professionally and personally.

After careful consideration and reflection, I have decided to pursue a new path in my career that aligns with my long-term goals and aspirations. This decision was not made lightly, and I want to express my sincere appreciation for the support and mentorship I have received from you and our dedicated team of officers.

I am committed to ensuring a smooth transition during my notice period. I am willing to assist in the training of my replacement, the handover of ongoing cases, or any other tasks necessary to facilitate an efficient transition. Please let me know how I can best support this process.

I want to express my gratitude to you, my colleagues, and the entire Metroville Police Department for the camaraderie, shared experiences, and unwavering dedication to serving our community. I am confident that the skills and values instilled in me during my time here will continue to guide me in my future endeavors.

Thank you for your leadership and support throughout my tenure at the Metroville Police Department. I wish you and the department continued success in all your future endeavors.


Nathan Lovei


Batch no. 1234

Metroville Police Department

sample 02

Dear Captain Simmons,

Subject: Resignation from Position as Police Officer

I am writing to formally announce my resignation from my position as a Police Officer with the Riverside Police Department, effective February 6, 20XX. This decision comes after much contemplation about my personal goals and career aspirations.

Having served the Riverside Police Department for over eight years, I have been privileged to work alongside some of the most dedicated and courageous individuals in law enforcement. The experiences and challenges I have encountered during my tenure have not only honed my skills as a law enforcement officer but have also instilled in me a profound respect for the principles of duty and service to our community.

The reason for my resignation is to pursue a career in law enforcement training and education, a passion that has grown over the years, particularly in my recent role as a Field Training Officer. I believe this new path will allow me to contribute to law enforcement in a different, yet impactful, manner.

I am committed to ensuring a smooth transition of my responsibilities. Over the next two weeks, I will complete all pending reports and assist in briefing and training my replacement, if appointed by then. Please let me know if there are additional ways I can aid during this transition.

I would like to express my deepest gratitude for the opportunities for professional and personal development that I have been given at the Riverside Police Department. It has been an honor to serve under your command, and I carry with me invaluable lessons and experiences.

Thank you for your understanding and support regarding my decision to resign. I look forward to staying in touch and hope to cross paths in our professional endeavors in the future.


Officer Nathan Brooks  

Badge No. 5874

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police officer resignation letter

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About This Article

Zhaniece Hill
Authored by:
Human Resources Specialist | Masters of Business, MBA, BAS Operations Management and Supervision
Zhaniece Hill, an accomplished author, and writer, possesses an extensive 9-year journey as a seasoned Human Resources professional. With a Master's degree in Business Administration, Hill's profound insights into human capital management have been shaped by a diverse background spanning public and private sectors. Expertise in talent acquisition, onboarding, employee engagement, and benefits define Hill's remarkable HR acumen. With an unyielding focus on results, Hill's legacy is characterized by innovative HR solutions that elevate employee satisfaction, retention, and overall business performance. Continuously seeking fresh challenges, Zhaniece Hill utilizes her expertise to create a lasting impact in the realm of HR.

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